## **Trustees’ Annual Report for the period**
## **From 31 December 2022 Period start date To 31 December 2023 Period end date**
## **Charity name: Southampton Canoe Club**
## **Charity registration number: 1171807**
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the
purposes of the
charity as set out in
its governing
document|Para 1.17|‘The promotion of community participation in healthy
recreation for the benefit of the inhabitants of Southampton
and persons living in and around Hampshire by the provision
of facilities for paddlesport, including but not limited to
kayaking,canoeing,surfski,and stand up paddle boards’|
|Summary of the
main activities in
relation to those
purposes for the
public benefit, in
particular, the
activities, projects
or services
identified in the
accounts.|Para 1.17
and 1.19|**Open to the Community**- we offered FREE of CHARGE 1Hr
Kayaking Taster sessions, from May to October as usual.
Membership Numbers –
As of
11/10/2024
Female
Male
Total
Disability
BAME
All
Members
23
75
98
Juniors
7
3
10
Students
6
17
23
Adults
10
55
65
New
Members
7
8
15
Renewing
Members
16
67
83
As of
16/10/2023
Female
Male
Total
Disability
BAME
All
Members
27
73
100
Juniors
11
7
18
Students
4
8
12
Adults
11
59
70
New
Members
7
7
14
Renewing
Members
20
66
86
We have welcomed new members from Bere Forest
Canoe Club - Water Polo team – who have now joined
as full members of Southampton Canoe Club – but still
compete as Bere Forest Canoe Club.|
**Sports Development - The Weights Gym –** The DIV 1 to 6 Marathon and Sprint members of the Club continue to make good use of this facility– supported by our in-house fitness Coach. **Circuits and Ergos –** Tuesday and Thursday evenings continue to be well attended.
**Coaches –** We continue to develop younger adults as new coaches.
## **Coaching sessions -**
Our Saturday sessions remain our’ bread and butter’ with newcomers continuing to attend our monthly Tasters. We also have seen new paddlers from other geographical areas as new attendees arrive at Southampton University.
**Sprint –** The Sprint Team have built on successes last year and the group are developing well.
## **Marathon -**
Our Hasler race event went well as usual.
## **Welfare Officer –**
The Club Welfare Officer (CWO) is responsible for acting as a source of advice about safeguarding and protecting children and adults at risk, promoting good practice and for coordinating action within the Club on receipt of any concerns or referrals. One of the main focuses of the role is ensuring all policies and codes of conducts are up to date and reflect recent changes in guidelines from British Canoeing and national legislation, that these are available to all coaches, club members and parents to ensure the safety and welfare of everyone involved in club activities.
Another focus is to ensure all coaches volunteering at the club are aware of the policies and have appropriate levels of safeguarding training to comply with regulatory requirements. Welfare and Safeguarding are pivotal to all club activities and also form part of the application process for the British Canoeing Club Accreditation. The annual plan for the Club Welfare Officer is attached.
|||**Progress against action plan targets:**
•**DBS checks**- in place for existing coaches, new
coaches to be given induction.
•**Safeguarding training**- all current coaches
compliant.
•**Policies and guidance in place**- Policies reviewed
and new tab on website in place with all policies
published.
•**Create a coaches induction pack**- Completed -
working through all existing coaches to ensure
compliance across all coaching volunteers. All new
coaches to complete form on starting to volunteer within
the club.
•**Participate in coaches update day**- September
2023, annual coach update day, including safeguarding
presentation with new policies and any changes to
existing ones, especially changes to 1:1 coaching.
**Liaison with other Clubs in the Area**– We have
continued to develop links with Poole Harbour Canoe
Club, Hamble Canoe Club and Hamble Sea Scouts by
organising local Hare and Hound race events, when
possible to do so, which attract their membership to the
sport of marathon kayak racing and equally promotes
the presence of both their club and ours to all
participants in so doing.
**Health and Safety**–
We had continued reports this year that there had been
further occurrences of increased levels of Ecoli in the
River Itchen.
Paddling was deemed to be down to personal choice
and Club Members were again actively encouraged to
shower immediately after paddling.|
|---|---|---|
|Statement
confirming whether
the trustees have
had regard to the
guidance issued by
the Charity
Commission on
public benefit|Para 1.18|In planning our activities for the year 2022 we kept in
mind the Charity Commission's guidance on public
benefit at our trustee meetings.
The main activities as described earlier are :-
1. We have offered 'Open to the community' FREE of
CHARGE Taster sessions
2. Provision of an Amateur Sport Development
programme supported by trained coaches for all ages
and abilities, has remained key for all those able to take
part in sessions.
3. We continue to develop new events and are looking
to organise a more local sprint regatta – this is still in
planning
4. Continuing to develop links with other clubs to offer
an outlet for the development of kayaking together with
their own activities.
All the above activities benefit all ages and abilities in
developing their self confidence and social skills, whilst
maintaining their health and mental well-being by|
actively participating in a sports activity with other likeminded participants.
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
||SORP reference||
|Policy on grant making|Para 1.38|Southampton Canoe Club does not offer grants
to individuals or other organisations - and this
facility is not promoted by the Club.|
|Policy on social investment
including program related
investment|Para 1.38|Southampton Canoe Club uses its charitable
funds to pay to maintain the training of its
volunteer coaches to run the Monthly Taster
sessions for the general public at NO CHARGE
to all those that attend and it does not pass
this training cost onto attendees. We are also
developing our portfolio of available coaches
by training new coaches as and when persons
show the aptitude to do so. Our funds also
extend to maintaining our fleet of kayaks,
paddles and buoyancy aids which are used by
all new-comers for the early years of their
involvement at no extra cost until such time as
theywish to buytheir own equipment.|
|Contribution made by
volunteers|Para 1.38|All the Coaches, Administrators and Officers of
the Club offer their time freely and at no cost
to Southampton Canoe Club. This enables the
Club to offer their facilities and coaching at the
lowest possible costs for all those who wish to
become full members of the club.|
|Other||The Trustees as usual wish to recognise the
contribution of its Volunteer Coaches and
Committee Members in continuing to meet the
Charities Objectives.
Although membership tends to fluctuate year
on year the volunteers continue to develop
new ideas and coaching methods which has
meant that we have been able to again extend
our membership to near 100 in this last year.
We have also been able to maintain interest in
training through the winter evenings by
operating ERGO machine and Circuit Training
sessions twice a week which has been open to
all club members to attend free of charge as
part of their membership.
The development of a weight -training gym has
meant that members have been able to weight
train at our own site, and this continues to
develop.|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We continue to work together with Active
Nation at the Woodmill Activity centre site and
we are continuing to explore a way to have a
more permanent presence on site which we
can call our own - this remains in the early
development stage but still is an ongoing
project for the next few years.
The Service Level Agreement with Active
Nation will be coming up for renewal post 2025
and this will become an issue of greater
importance in the next year.
The main aims of the Club are to not only get
more people active but to develop those
people into talented athletes in the field of
kayaking.
In order to measure our achievement in this
area we are always keen to demonstrate this
by their singular achievements across the
year:-
**Help to develop international paddlers –**
**Long term aim**
Continued success in this area with members
of the club being selected for international
races.
**Sprint -**
Two of our Athletes had a fantastic
achievement being selected for the Sprint
Junior European Championships, Montemor-o-
Velho, Portugal
Racing with two athletes from Nottingham
they managed to get to the semi final of the K4
500m.
**Marathon -**
One of our lady athletes continues to impress
in marathon representing GB at the German
Nationals.
With her K2 partner they finished in silver
medal position.
She also secured 4thin K1 at the same event.
**Attendance at Hasler Finals 2023 -**
The club made the final at Worcester on the
River Severn. We finished in 13thplace; the
conditions were not good.|
**Waterside Series 2023/2024 –** A smaller number of club members took part in this year’s series. Results from the overall series are as follows: 2nd Mixed K2 in a time of 13:41:56 3[rd] Veteran K2 in a time of 14:47:58 **Devizes to Westminster International Canoe Race 2024 –** The conditions at this year’s DW were very dangerous due to heavy rain, with the river level on the Thames being above the red boards & the course having to be shortened to finish at Teddington. However, we did have two teams complete the reduced distance the course . A Fantastic achievement in such conditions. **Sprint Races Results 2023 –** Steady progress in this area with the performances improving each year. This year’s highlights were as follows: One athlete was in the team that won the national championship U23 K4 over 500m in 1:34.47 He also finished 3[rd] in the U23 K2 over 500m, paddling with an athlete from SPS in 1:36:39 He also continues to improve K1 times over the sprint distances 500m, 4[th] in the final in 1:45.73 and 1000m 4[th] in the final in 3:43.77 Our lady athlete finished 3[rd] in the national championships U18L 500m K4, paddling (ADS), (WEY) and (NOR) in a time of 1:53.14. Two of our paddlers are national champions in the U18 K4 500m, paddling with two from (NOT) in a time of 1:29.73 One of Adults finished 3[rd] in the O44 K1 1000m, in a time of 4:33.93. MacGregor Paddle Challenge Regatta, this is an interclub competition and the club finished in the top 10 for the first time. **National Marathon Championships 2023 -** We took a good size team to Norwich for this event, with some good performances. The highlights were as follows. O49 K1 - 2[nd.] U18L K2 - 3[rd.]
**2023/24 Talent and Sprint Report** Since the last AGM, we have been working to provide a quality talent development and training program for our groups of athletes. Our small team of coaches are currently delivering more than 6 sessions a week with the paddlers doing up to 14 sessions a week depending on season, age and capacity. British Canoeing (now Paddle UK) have supported our efforts with coaching support on a Monday morning provided by the National Talent Coach and we would like to express our heartfelt thanks for this. In addition the talent grant process has funded a second slider for the club to help paddlers develop and practice their connection throughout the stroke. In addition our paddlers are benefiting from a Sports Psychology Internship supported by Paddle UK and also a project with Solent University who has carried out testing on our paddlers and we await the results with interest. This season the paddlers have been given an awesome boost through support from Test Valley Rotary Club. The Rotary Club have funded walkie talkies so that the paddlers can be more easily coached from the bank receiving information and instruction to help them progress. In addition the radios are also ensuring that they are safer on the water through enabling better communication. We would like to thank one of our families for the hard work in getting the funding and also for getting the tressels made by the Mens Shed so that boats are not having to be put on the floor. We would like to thank all the parents for their continual support and commitment to helping this group of paddlers achieve their goals. With support from the British Canoeing Club Coaching & Leadership Bursary we have trained more coaches and are now awaiting the opportunity for six paddlers to undergo the Racing Coach Award. With support from the wider club we also ran a Wild Water Race to help and encourage club members to diversify their skills. This was well attended and received great feedback - thank you to all involved.
The head coach's report lists individual paddler achievements and we would like to echo his congratulations to all our paddlers and wish them luck for the coming season. Finally we are concerned about the limited number of paddlers coming into the club to refresh our ranks and help push us to greater achievements. Please can you make sure to share and promote the messages that the club puts out about the results of our paddlers and the opportunities to join the club. **Water Polo report** The Head Polo Coach commenced by thanking the club for welcoming the polo section over the past year. He also extended thanks to Coach CJ. The polo team achieved their highest ranking in 10 years this year into National Division 1. They are now in Division 2 in the South League. The team have purchased a second hand set of goals, so they are now able to have two pitches and can therefore host tournaments, with the first of those being the 11th/12th May 2024. There are also hopes for summer and university tournaments. This will bring finances into the club. The polo team are very happy to be part of Southampton Canoe Club and have brought roughly 20 new members. The plan is to focus on growth with the aim of bringing in more younger paddlers.
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements
against
objectives set|Para
1.41||
|---|---|---|
|Performance of
fundraising
activities
against
objectives set|Para
1.41|Our funding officer has been successful in gaining funding from various
enterprises, to support the club and we thank her for her continued
sterling efforts in this regard.|
|Investment
performance
against
objectives|Para
1.41||
|---|---|---|
|Other||We have been developing a new relationship with an existing
Water Polo team and to such end they have decided to come
members under our umbrella.
This will give a new outlet for water activity linked to the club for all
existing club members and new-comers alike and we look forward
to seeing how this develops.|
## **Financial Review**
|Review of
the charity’s
financial
position at
the end of
the period|Para
1.21|Below is a copy of our unaudited end of year accounts statement for 2023|
|---|---|---|
|Statement
explaining
the policy for
holding
reserves
stating why
they are
held|Para
1.22|We do not hold any reserves|
|Amount of
reserves
held|Para
1.22|None|
|Reasons for
holding zero
reserves|Para
1.22|The Club operates with the funds that are available and continues to
function with a positive bank balance.|
|Details of
fund
materially in
deficit|Para
1.24|Not applicable|
|Explanation
of any
uncertainties
about the
charity
continuing
as a going
concern|Para
1.23|Not applicable|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|
Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation ( CIO )|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed by Election by the Members of the
CIO|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|||||
|---|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||Southampton Canoe Club Trustees have
delegated the day to day administration of the
Club to a Club Committee, it's structure is as
follows:-
**Committee– **
Chairperson
Vice Chair
Secretary
Treasurer
**Officers** –
Welfare Officer
Admin Officer
Head Coach
Grants/ Funding Officer
Website Manager
Quartermaster
Junior Representative/s
Race Captain
This committee has 6 meetings per year.
In addition the Committee have delegated the
management of the Coaching team to a sub-
committee run and managed by the Head
Coach and this also has 6 meetingsperyear.|
|Relationship with any
related parties|Para 1.51||The Club's Coaches operate strictly under the
rules and governance of the National
Governing Body of British Canoeing ( Paddle
UK ) and the Committee also ensures that its
Coaches attend regular update seminars and
trainingevents.|
|||||
Other
## **Reference and Administrative details**
|Charityname|Southampton Canoe Club|
|---|---|
|Other name the charity uses||
|Registered charitynumber|1171807|
|Charity’s principal address|Woodmill Outdoor Activities Centre
Woodmill Lane
Southampton
SO18 2JR|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Steve Rance|Head Coach|||
||PhilipAmey|Admin Officer|||
||Giles Hudson|Chairman|From 29th June 2024||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Not applicable Name and objects of the charity on whose behalf the Not applicable assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and Not applicable segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Philip George Amey **Position (eg Secretary, Chair, etc)** Admin Officer and Trustee **Date** 11/10/2024