2021-12-31-accounts

TRENT MEMORIAL HALL – ANNUAL REPORT FOR 2021

1. Having been frustrated by our inability to open fully during 2020, we were hoping that 2021 would see a return to normal for our larger, modernised hall. Instead, the ongoing problems caused by Covid in the first part of 2021 meant that it was the second half of the year before we started getting back into the swing of things. Sadly, even the Village Fete was cancelled - for the second year running. By the autumn, however, the situation had improved and two events on 3 September really marked the start of the return to normality. The first was a Tea Party to thank those who had particularly helped with the Hall and playground projects, including grant funders like Viridor Credits, ACRE, Dorset Council, the Queen Thorne Parish Council and the Ernest Cook Trust. In addition, those villagers who had made a special contribution were invited. It was a great afternoon and the hall was much praised. Later that day the second “do” took place, with a Drinks Party open to all villagers in the evening, which was well attended.

2. On the financial front, the Government continued its 2020 approach by offering grants in 2021 and early 2022 to village halls and other businesses forced to close due to Covid. Building on grants received in 2020, in 2021 we were granted a further £13,000 and £2,700 in 2022. All of these grants have proved an invaluable source of income whilst our activities were severely limited.

3. As far as social activities were concerned, these definitely picked up in the last quarter of 2021. The September Drinks became the start of a regular “Early Doors” event and there were four more such events between September and December. These have continued into 2022 and we congratulate Nicola Harris and Ian Matthews for their huge enthusiasm and commitment in running the bar at such events. As well as a great way to meet friends and meet new people, these events have provided significant and very welcome income for the hall. Other events held in 2021 included a Curry Lunch on Remembrance Sunday, a Beetle Drive, and two Coffee Mornings. A wedding reception and several birthday parties were also held, which bodes well for the future. As the accounts show, income from hall hire improved markedly between 2020 and 2021. This is not surprising, given the pandemic, but we are hopeful that this indicates a definite upward trend. In addition, we are investing targeted funds into things like the external planting and signage, as well as WiFi, an improved booking system for hiring the hall and a projector and screen.

4. The 100 Club lottery had another good year, with slightly more members than in 2020. As well as delivering great prizes, it really helps to boost Hall funds.

5. Last but not least, 2021 saw the installation of our wonderful new playground . After the need for it was emphasised at the 2020 AGM, it was planned, researched and funded in under a year, quite an achievement. A lot of people contributed – in cash or kind – and we were able to open the playground in early July 2021. It’s a fantastic asset for the hall, the school and the village. The playground is incredibly well-used, demonstrating clearly that the demand was certainly there. And in early 2022, following receipt of a grant from Sport England, we have just installed a superb

outdoor table tennis table which provides a great facility for older children and for adults.

The Hall Accounts for 2021

1. Thanks were given to the new Treasurer, Ray Thomson, for taking over this important role and putting together the accounts. Also thanked was Max Snow, Treasurer of the Queen Thorne Benefice, who kindly reviewed our accounts once again this year and approved them.

2. The headlines from the accounts are that:

3. Income from hall hire and events, not surprisingly, was much better in 2021 than in 2020 and seems to be improving further in 2022.

4. total assets stood at around £19,500 at the end of 2021, compared with nearly £13,000 at the end of 2020. This gives an opportunity for some careful investments for the future, whilst still maintaining a sensible reserve for unexpected future events.

Election of the committee for 2022/23

1. We have had a few changes to the Committee during 2021/22. Jen Barron stepped down as Treasurer due to work and family commitments, though she remains on the Committee. Thanks again to Jen for her sterling work as Treasurer over the past six years. Ray Thomson joined the Committee as our new Treasurer. Due to work pressures Marie Negus has decided to step down for the next year. That leaves the following committee members who are willing to stand again for the coming year. They are Paul Harris (Chair), David Walden (Secretary), Peter Phillips, Jen Barron, Nicola Harris, Wendy Phillips, Neil Carpenter and Mike Herrmann. Mike Hayton represents the Parish Council. Thanks to everyone on the current Committee for all their help and support, as well as to Amelia Capewell who is our Bookings Secretary.

Trent Memorial Hall 8alance She•t cIDec•rrth* 31, 2021 TOTAL £ DEC 31, 2021 AS OF DEC 31, 20a) IPY FIX￿ Asso1 Cash ￿ bankarl ￿ h 88nkkwJrd ILloydsSWI 9h£920 102.00 2.148.57 5.973. 3.224.6S ImW￿8M8ni FurKI ILW5 VAOI Lthty Ntwjnl IUoyd$99601 2A48.3J 4.046.00 33.3S PayP Pétty Cash Flaygrourd ILki>th 63681 190.10 2ts15.73 É11924.75 1.1132.10 e19219A1 255.00 NET CURRENfASSETS NET CURRENT ASSETS ILW81LfflESI TOTAL ASSETSLESSGURRENF LIA8ILIMES TOTAL NET ASSETS ILIABILfflESI ca￿ Ar￿ AeseNBs B￿ar￿0 EQ￿ £1gA7&61 ¢19A74A1 £11W.70 2.W.7S £12.924.75 £1l524.75 £19N74.61 9,47481 23.Q6.74 110.701.991 6,549.86 ¥6.6Z6.74 31.618.77 142J20 781 £12.>￿70 P￿Itt lor tha y••r

Trent Memorial Hall Profft and Los8 January- De£mb8r 2021 TOTAL JAN. DEC 2VII JAN. DEC3020 IPYI Inc￿￿6 100 ClubSubscWn Bank & National SavirvJ$ Intor8St Don&tiDn& Events Gfft NJ¢ Grants Acbon wrth ¢omrnurntss In RU￿ Er¥knd IACREI Gr)1 8emard Sun Grani Drm Couwl CQVID Grants Gartwd Wesi(yi Grant National Lottary Grants Queen Thorne Parish Coundl Grnnt Tèsw 8ags ol HdpGranl Thornas ¢oughlr ¢harft)kTnisi Grani 3,327.(X> 3255.Ct) 37.75 5.740.00 145.00 1.2￿).02 787.40 4.105. 375.05 a).546.00 12,918.00 4.(X)O.00 1.250.C 10.(K#J.C 1,1100.Q) 1.000.th) 3.000.(X) 27.188. 31W.C<I 959.50 366.72 H￿1 Hire 3.224.50 3.528.57 t42.188￿1 £42.49&01 HaygrDurnl In￿rne & Donafjons Tclol GHOSS PFIOFIT Expenses 100 Club Awuntsrty Bank Cha CbaniThJ ati) Evants Expans GrL¥Jnd Rent Renovation Ir￿Uranc8S Ini8mal Fumi8hlr4J LVJM & Heal Lollory Exkxn888 other PrO1￿Onal SoMc8S Pbyoround Exwn80S PrfnbNJ. Postsg8arxl StsbL¥Wry Rai8s & Wai6r Repair maintsnanc SLknk￿S and Lerk Waste thspos W9￿le & Inlemot 1.3W.00 za5.00 1a94.00 360.(KI 34.81 1,517.36 75.00 923.99 125. 78.141.81 1,276.4S 178.87 325.90 1,332.77 430.00 3.￿.71 150.C 2.072.65 798.14 2.450.79 926.49 21.985.$2 154.04 387.70 145.22 512.90 140.00 1&3.80 133.00 s,￿11 161.64 128.00 fO6,99).76 e (42W.7 e (42*f.76) NET OPERATING IKOME NET INCOME 21 +WI 2022 (6.'I7 ￿G￿T+01￿￿7

Dear David,

Trent Memorial Hall - Independent Review of Accounts Year ended 31 Dec 2021

I have reviewed the subject accounts by undertaking the following actions:

• Cross-checking all opening and closing balances in the Balance Sheet against hard copies of bank statements

• The amounts in the Events float, National Savings, and PayPal were verified.

• Cross-checking all entries on the Profit and Loss statement against the subtotal amounts in the "Transaction Report by Account"

• Undertaking random sample checks of invoices and remittance advice notes against entries in the Transaction Report by Account.

Observations:

• There were no anomalies in the above checks.

• A professionally qualified and experienced book-keeper has prepared the financial statements.

• The ring-back folders containing the advice notes (e.g invoices, expenses) are becoming unwieldy. It is suggested that in-year, current vouchers are removed and placed in a smaller folder, and when the accounts are signed off, these should then be transferred to the larger historic folders.

• The Hall Committee should be reassured that the Trent Memorial Hall Accounts continue to be run in a professional and business-like manner.

M C P Snow, BSc, Dip FM, FRAeS Independent Examiner