St Augustine Aldershot
Annual Report
and
Financial Statements
of the
Parochial Church Council For the year ending 31[st] December 2021
Church Wardens: Jackie Dunne and John Rook c/o St Augustine’s Vicarage
Holly Road Aldershot
Bankers Lloyds Bank 115 Victoria Road Aldershot
Independent Examiner Paul Wharam FMAAT 16 Coronation Road Aldershot
St Augustine's Church Aldershot Annual Report of the Parochial Church Council for the Year Ended 31 December 2021
Administrative Information
St Augustine's Church is situated in Holly Road Aldershot and is part of the Diocese of Guildford within the Church of England. The correspondence address is: St Augustine's Vicarage, Holly Road, North Town, Aldershot, Hants, GUI 2 4SE
St Augustine’s Church ls a registered charity. Charity number 1171776. The Parochial Church Council (PCC) acts as the trustees of the charity.
PCC members who have served from 1 January 2021 until the date this report was approved are:
Churchwardens:
Mrs. Jackie Dunne – Chairperson/Warden Mr. David Pennell Vice Chairman/Warden – Resigned in July Mr John Rook – Deputy Warden
Church Representatives: Mrs. Jackie Dunne Mr. John Rook Representatives on the Deanery Synod: Mr John Rook and Mrs Pauline Rook Elected Members Mr Bob Murrell: Secretary from June Mrs Dot Grobler: Treasurer 2021 and Secretary till June Mrs. Jackie Dunne Mr. David Pennell (Until July) Mr. Chris Willis Mrs. Kay Abraham (Until June) Mrs. Penny Robinson (Until June) Mr. John Rook Mrs. Brenda Brown (Until June) Mrs. Pauline Rook – Vice Treasurer Mr. Jim Moore – Emeritus {2017 – 2020) (2018 – 2021}
Co-opted Members Father John Harvey
Structure, governance and management
The method of appointment of PCC members is set out in the Church Representation Rules 2011. All church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.
Objectives and activities
St Augustine's PCC has the responsibility for promoting, in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the maintenance of the fabric of the church building, church halt complex and its environs.
Achievements and Performance
In 2021 there were 70 people on the Church Electoral Roll (2019-69), around half of whom are not resident within the parish. The average weekly attendance, including those under 16, was 33, a decrease due to the Covid-19 pandemic; the regular worshipping community now stands at around 26; Not everyone is at mass every Sunday, and this is reflected in the weekly number of communicants where there has been a steady decline overall. This
continues to be a cause for concern although, this seems to be common nationally and is certainly the experience of a number of other parishes!
During 2021 there were 7 Baptisms, 1 wedding and 3 funerals conducted by the visiting clergy and our retired Priest Fr John Harvey.
Although the parish is changing rapidly, local people from North Town and beyond still very much identify with St. Augustine's as their church and so we continue to offer a ministry which is available to everyone and forms the basis of much of our missionary endeavour.
Review of the Year
Without a Priest-in-Charge, the PCC met on a monthly basis during the year to conduct its regular business. Finance, finding the money to keep going to fulfil our mission statement 'To bring people to a personal love and knowledge of Jesus Christ through the sacramental life of the Church,' was an even bigger challenge in 2021 as a number of regular givers have moved away from Aldershot.
Our payment of £20,500 in the 2021 Parish Share was again short of the figure set by the Diocese, partly as a result of the covid pandemic, reduced giving and less events taking place. The PCC has a series of Financial Protocols in place, designed to safeguard our ongoing financial position. The Church Hall, post Covid-19, is still contributing to the costs of BAU but also with less rentals.
The Vicarage was let in 2021 which helped to reduce some of the burdens relating to the upkeep and reduced the figure set by the Diocese.
Financial Review
The total receipts on the General Fund (Unrestricted) were £43,303.16; this includes £4,506.29 unrealised gain on our investments and was spent to provide the Christian ministry at St. Augustine's Church.
Reserves Policy
The final result for the year – Reserve Policy
It is PCC policy to maintain a balance on unrestricted funds, where reasonable and practicable, which equates to six months unrestricted payments to cover emergency payments which may arise from time to time.
Investment Policy
lt is our policy to invest our funds balances with the CCLA CBF Church of England Investment and Deposit accounts.
Finance Protocols
This protocol sets out a summary of the main financial funds and rules governing their use by the PCC. These rules are supported by resolutions of the PCC and require amended resolutions to change the arrangements.
Summary of funds
There are 4 funds available to the PCC:
General fund – unrestricted Hall fund – designated Fabric fund – restricted Drawdown fund – restricted
Specifics of each fund
General fund
This is used for the general income and running costs of the church. It should not be used for repairs that are covered from the Fabric fund. It cannot be used for income or costs associated with the Hall complex which are covered from the Hall fund. The fund rules require that the PCC maintains a contingency balance sufficient to cover 6 months running costs. With current costs and inflation this should be approximately £15,000.
Hall fund
Hall Fund- this is used for the specific income and costs associated with running the Hall complex. The fund rules require that the PCC maintains a contingency balance sufficient to cover 6 months running costs.
In addition, the Hall needs to be self-funding so there should also be a contingency amount allowed for repairs/maintenance of not less than £10,000.
Bearing in mind that an increasing amount of the Parish Share is paid from the Hall Fund, if the Hall is to continue to be self-funding, the total balance in the Hall Fund should not fall below £20,000.
Fabric fund
This is used for specific income and costs associated with the fabric of the Church building and services. It is a Restricted fund and can only be used for this purpose. It cannot be used for repairs to the Hall complex except to give initial support for any major capital Works such as replacing the boiler or structural repairs. The support would need to be paid back from the Hall receipts. This fund must not be used to pay for and Parish Contributions.
Drawdown fund
This is a Restricted fund and is made up of two donations made specifically to support payment of the Parish Share each year. The amount that can be withdrawn is £2,000 per annum. To increase this amount would require the agreement of the original donors. The capital sum accrues interest annually so, at the current rate of withdrawal, the fund will last until approximately 2024/25
ST AUGUSTINE'S CHURCH ALDERSHOT FINANCIAL STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2021
General Fund Receipts and Payments Account
| Receipts Incoming resources from donors Gift Aid Income Tax recovered Non Gift Aid Planned Giving GASDS Banns Drawdown Fund Fabric Fund loan Collections in Church Refund received Book of Remembrance Pricket Stands and Wall Safe Non Gift Aid Donations Other voluntary incoming resources Bazaars & Sales Easy Fundraising Income from investments Swingler Fund/Drawdown Income from charitable and ancillary trading Hall Income to General Fees due to PCC Cash Receipts Add Unrealised Gain CBOF Investments Total Receipts Payments The Ministry Parish Clergy Robe Allowance Travel expenses & motor mileage Ministerial fees Hospitality CME,Retreats etc. |
2021 £24,551.68 £6,021.60 £ 740.00 £ - £ 230.00 £ - £21,000.00 £ 1,267.76 £ 284.15 £ - £ 343.30 £ 220.00 £54,658.49 £ 187.00 £- £ 187.00 £ 2,000.00 £ 2,000.00 £ - £ 1,468.00 £ 1,468.00 £58,313.49 £ 4,506.29 £ 4,506.29 £62,819.78 2021 £ - £ 1,388.02 £ 388.00 £ - £ 99.00 £ 1,875.02 |
2020 £23,708.78 £ 6,585.85 £ 1,210.70 £ 704.90 £ - £ 6,006.00 £ - £ - £ - £ - £ 369.71 £ 539.51 £39,125.45 £ 167.34 £- £ 167.34 £ 5,271.12 £ 5,271.12 £ 3,136.33 £ 221.00 £ 3,357.33 £47,921.24 £ 2,595.19 £ 2,595.19 £50,516.43 2020 £ 250.00 £ 1,035.60 £ - £ 130.00 £- £ 1,415.60 |
|---|---|---|
| Visiting Clergy | £ 199.00 | £ 627.00 | |
|---|---|---|---|
| £ 199.00 | £ 627.00 | ||
| The Church Buildings | |||
| Water, Electricity, Gas | £ 1,769.97 | £ 2,165.58 | |
| Insurance | £ 777.54 | £ 1,278.74 | |
| Church Cleaner | £ 580.00 | £ 492.53 | |
| Organ maintenance | £ - | £ 210.12 | |
| Minor Repairs | £ - | £ 189.92 | |
| Churchyard | £ 299.65 | £ 1,407.00 | |
| Maintenance | £ 156.13 | £ - | |
| Robes and Hangings | £ - | £ - | |
| Quinquennial Survey Fund | £ 100.00 | £- | |
| £ 3,683.29 | £ 5,843.89 | ||
| Upkeep of Services | |||
| Sacristy requisites | £ 433.52 | £ 755.66 | |
| Flowers | £ - | £ - | |
| Book of Remembrance | £ - | £ - | |
| Gifts/Donations | £ 529.95 | £ - | |
| Organist's stipend | £ 45.00 | £ 435.00 | |
| £ 1,008.47 | £ 1,190.66 | ||
| General Fund Receipts and Payments | Account - Payments continued | ||
| Vicarage | |||
| Water Rates | £ 254.00 | £ 256.00 | |
| Gas & Electrics | £ 316.34 | £ - | |
| Minor repairs | £- | £ 137.95 | |
| £ 570.34 | £ 393.95 | ||
| Parish Administration | |||
| Bank Charges | £ 136.60 | £ 156.04 | |
| Telephone | £ 93.00 | £ 759.00 | |
| Postage | £ 3.20 | £ 72.04 | |
| Office Requisites & Printing | £ 167.06 | £ 196.94 | |
| Secretarial expenses | £ - | £ 178.75 | |
| Lottery Registration | £- | £ 20.00 | |
| £ 399.86 | £ 1,382.77 | ||
| Refreshments | £- | £- | |
| £ - | £ - | ||
| Parish Share | £20,500.00 | £24,800.00 | |
| £20,500.00 | £24,800.00 | ||
| Deanery Dues | £- | £- | |
| £ - | £ - | ||
| To Fabric Fund | £21,000.00 | £ 4,000.00 | |
| £21,000.00 | £ 4,000.00 | ||
| Grants_- From General Fund (See also Special Efforts)_ | |||
| Forward in Faith | £ 100.00 | £ 100.00 | |
| Walsingham Candle | £ 336.00 | £ 40.00 |
| £ 436.00 £ 140.00 Miscellaneous Minor Expenditure £ 193.74 £ 193.74 £ - Cash Payments £49,865.72 £39,793.87 Add Unrealised Loss on CBOF Investments £ - £ - Total Payments £49,865.72 £39,793.87 Excess of Receipts over Payments Cash & Bank Balance as at 1 January 2021 £30,352.10 £19,629.54 Cash & Bank Balance as at 31 December 2021 £12,954.06 £10,722.56 £43,306.16 £30,352.10 Quinquennial Survey Fund Receipts 2021 2020 From General Account £ 100.00 £ 200.00 Payments 2021 2020 Quinquennial Inspection Fees £- £- Excess of Receipts over Payments NIL NIL Fees Due to Diocesan Board of Finance Receipts 2021 2020 From Incumbent £- £ 3,781.00 Payments 2021 2020 To GDBF £- £ 3,781.00 Excess of Receipts over Payments NIL NIL Hall Fund Receipts and Payments Account (Designated) Receipts 2021 2020 Rentals received £10,780.29 £15,681.65 Income from investments - Gross Interest £ 1.16 £ 8.41 Total Receipts £10,781.45 £15,690.06 Payments 2021 2020 Water, Electricity, & Gas £ 5,199.29 £ 6,317.03 |
£ 140.00 £ - |
|
|---|---|---|
| £39,793.87 | ||
| £ - | ||
| £39,793.87 | ||
| £19,629.54 £10,722.56 |
||
| £30,352.10 |
| Insurance £ 3,110.16 £ 2,557.48 Cleaner £ 1,364.00 £ 1,594.00 Cleaning materials £ 60.57 £ 85.53 Repairs & Refurbishment £ 419.55 £ 459.63 Miscellaneous £ 98.40 £ - Repay Fabric Fund £ - £ 2,500.00 To General Fund £- £ 3,136.33 Total Payments £10,251.97 £16,650.00 Excess of Receipts over Payments Cash & Bank Balance as at 1 January 2021 £14,260.82 £15,220.76 Cash & Bank Balance as at 31 December 2021 £ 529.48 -£ 959.94 £14,790.30 £14,260.82 Drawdown Gift Fund Receipts and Payments Account (Restricted) Receipts 2021 2020 Donations £ - £ - Income Tax recovered £ - £ - Income from investments - Gross Interest £ 0.52 £ 5.08 Total Receipts £ 0.52 £ 5.08 Payments 2021 2020 Disbursements £ 2,000.00 £ 2,000.00 Total Payments £2,000.00 £2,000.00 Excess of Receipts over Payments Cash & Bank Balance as at 1 January 2021 £ 8,617.08 £10,612.00 Cash & Bank Balance as at 31 December 2021 -£ 1,999.48 -£ 1,994.92 £ 6,617.60 £ 8,617.08 Fabric Fund Receipts and Payments Account (Restricted) Receipts 2021 2020 Voluntary incoming resources Gift Aid £ - £ - Income Tax recovered £ - £ - Donations £ 5,190.00 £ 300.00 From General Fund £ - £ 4,000.00 Hall Loan Repayment £21,000.00 £ 2,500.00 £26,190.00 £ 6,800.00 |
£ 2,557.48 £ 1,594.00 £ 85.53 £ 459.63 £ - £ 2,500.00 £ 3,136.33 |
|
|---|---|---|
| £16,650.00 | ||
| £15,220.76 -£ 959.94 |
||
| £14,260.82 |
| Income from investments-Gross Interest £ 9,562.99 £ 528.36 £ 9,562.99 £ 528.36 Cash Receipts £35,752.99 £7,328.36 Add Unrealised Gain on CBOF Investments £ - £ 6,690.66 Total Receipts £35,752.99 £14,019.02 Payments 2021 2020 Repairs to Church Building £ 12.99 £ 194.40 Refurbishments £ 3,458.49 £ - General Fund Loan £21,000.00 £ - Silverware £ - £ 700.00 Electrical Work £ - £ - Investment Withdrawal (To Diocese - Parish Share) £25,000.00 Total Payments £24,471.48 £25,894.40 Excess of Receipts over Payments Cash & Bank Balance as at 1 January 2021 £68,588.63 £80,464.01 Cash & Bank Balance as at 31 December 2021 £11,281.51 -£11,875.38 £79,870.14 £68,588.63 Swingler Fund Receipts and Payments Account (Restricted) Receipts 2021 2020 Income from investments-Gross Interest £ 165.21 £ - £ 165.21 £ - Add Unrealised Gain on CBOF Investments £ 806.02 £ 366.46 £ 806.02 £ 366.46 Total Receipts £ 971.23 £ 366.46 Payments General Fund £ - £ 5,271.20 £ - £ 5,271.20 Total Payments £- £ 5,271.20 Excess of Receipts over Payments Cash & Bank Balance as at 1 January 2021 £ - £ 4,904.66 Cash & Bank Balance as at 31 December 2021 £ 971.23 -£ 4,904.66 £ 971.23 £- |
£ 528.36 | £ 528.36 |
|---|---|---|
| £7,328.36 | ||
| £ 6,690.66 | ||
| £14,019.02 | ||
| £ 366.46 | ||
| £ 5,271.20 | ||
| £ 5,271.20 | ||
| £ 4,904.66 -£ 4,904.66 |
||
| £- |
Special Efforts Receipts and Payments Account (Restricted)
Receipts Incoming resources from donors 2021 2020 Collections at Services £ - £ - Lent Appeal £ 150.00 £ 332.60 £ 150.00 £ 332.60 Other voluntary incoming resources Harvest Lunch £ - £ - Lent Lunches £ - £ 115.00 Coffee Mornings £ - £ 228.20 Christmas Card £ - £ - £ - £ 343.20 Total Receipts £ 150.00 £ 675.80 2021 2020 Payments Donations (Grants) to Charities Christian Relief and Development Agencies Christian Aid £ - Bishop of Guildford's Foundation £ - £ - £ - Home Missions and Church Societies The Children’s Society £ - Additional Curates Society £ 150.00 £ 600.00 Ascension Church - Portsmouth £ - Secular Charities . £ 150.00 £ 600.00 Mayor's Charity £ - £ 70.00 Walsingham Youth Pilgrimage £ - £ - £ 70.00 Total Payments £ 150.00 £ 670.00 Excess of Receipts over Payments NIL £ 5.80
Statement of Assets and Liabilities as at 31 December 2021
| Current Assets: Cash in Hand Current Account at Lloyds Bank Aldershot Deposit Account at C.of E. CBOF Investment Account at C.of E. CBOF (Accumulated) Investment Account at C.of E. CBOF (Income) Total Assets Less Short Term Creditors Net Assets Breakdown of Funds: Unrestricted Funds General Fund Hall Fund (Designated) Swingler Fund Quinquennial Survey Fund (Designated) Restricted Funds Fabric Fund (Restricted) Drawdown Gift Account (Restricted) Totals Total Unrestricted Funds Total Restricted Funds |
2021 £ 412.96 £ 23,943.47 £ 25,708.57 £ 75,101.74 £ 20,688.69 £145,855.43 £ - £145,855.43 £ 43,306.16 £ 14,790.30 £ 971.23 £ 300.00 £ 79,870.14 £ 6,617.60 £145,855.43 £ 59,367.69 £ 86,487.74 £145,855.43 |
2020 £ 1,182.90 £ 14,213.71 £ 19,487.59 £ 64,021.26 £ 23,113.17 £122,018.63 |
|---|---|---|
| £ - | ||
| £122,018.63 | ||
| £ 30,352.10 £ 14,260.82 £ 5,694.48 £ 200.00 £ 68,588.63 £ 8,617.08 |
||
| £122,018.63 | ||
| £ 44,812.92 £ 77,205.71 |
||
| £122,018.63 |
Independent Exniners et to the Pccof StAW¥. Alder5hoL For year ended 31 December 202L Respectfve RwinbI¥10e5 of Tru#ees and Ex•niner The chtsrth's trnstees are responsible forthe preparation of the acc4wnts. The Churth's trustees sider that an audit is not requrred lortlms year ur¥ler 5edion 14412) of the Charitles Act 2011 Ithe 2011 art) and that an independerrt examlnaD"on is needed. ft 15 rny responsibilirlf to.. Examine the a¢counts lunder5ecix¥n 145 of the 2011 Act): To ftllow the procedures lald down kn ihe General Direaiorts 8i¥en tythe tharlty Commi55ioner5 Iwder SertM 145151 {bl of the 2011 act): )d My examination wa5 rried out in accordan with the Beneral directi)rs 8r4en by the alty Ctynm15slonef5. An e¥amination trudeS a revie ofthe accounts. recryts kept by ihe drIty and a comparison of the accounts presented with tlx)se re¢ord5. rt also iludeS consideration of any uThJsual items or disdosures in the a¢counts. aThY Seeki exp1artIonS frcrtn you as trustees corKemin8 any matters. The wocedure5 undertaken do not provide all the evidence that would be require(l in an auitht and consequentty no op1ron is gfj¥en as to wFththe xcounts we5ent a "true ènd fair vievf aThJ the report 15 lirnited to th05e matters set out in the statement be1tr4V. StatemenL 11 Which &"¥es me reasonablt taustto bdieve th in any merial Pert the requirementk" to keep accountlTr8 records in accordance wrth sectN)n 130 of the 2011 kt.. and to iyepare •¢¢¢wts Tlthich accord with the accountiry records and tomply ¥Ath the accOunE requirements of the 2011 Art have not been met; or to which. bn my o&nion. attention should be dfa¥m in ordtrto •ne a woper yrstarlI of tt* accounts to be reac. P. S. Wharam FMAAT 16 Coronation Road. Alderslwl Hampth're. GUII 3PZ