ST MICHAEL THE ARCHANGEL, KIRKBY IN MALHAMDALE
ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31[ST] DECEMBER 2023
ADMINISTRATIVE INFORMATION
The Church is situated in the centre of the village of Kirkby Malham to the west of the main street. It is part of the Diocese of Leeds, in the Bowland and Ewecross Deanery. It is a corporate body established by the Church of England. The correspondence address is The Vicarage, Kirkby Malham, Skipton, North Yorkshire, BD23 4BS. The Parish became part of a new Benefice of Upper Aire (the parishes of St Andrew Gargrave, St Peter’s Coniston Cold, and St Michael the Archangel Kirkby Malham) on 1[st] June 2021. The Parochial Church Council (PCC) is registered as charity 1171766 with the Charity Commission. The last Annual Parochial Church meeting was held on 17[th] April 2023.
Except where stated all members of the PCC served throughout 2023. The members are: Priest in Charge Upper Aire Benefice Revd Andrew Steer (Appointed November 2019) Associate Priest Upper Aire Benefice Revd Sue McWhinney (Appointed June 2021) Wardens Gillian Marsh (first elected Vestry Meeting 2021) Andrea West (first elected Vestry Meeting 2022) Elizabeth Cummings (first elected Vestry Meeting 2023)
Representative on the Deanery Synod. 3 places vacant
Elected members Sue Bailey (Secretary, elected APCM 2021), George Parker (elected APCM 2021) Michael Southworth (elected APCM 2023), Fiona Armer (elected APCM 2023) Stephen Philips co-opted to the PCC at the APCM 2023 and appointed Treasurer at the APCM 2023
The Electoral Roll Officer was Vicki Leeming until the 2023 APCM. Sue Bailey was then appointed. At the APCM the Roll consisted of 78 members (67 resident within the Parish, 11 non-resident). There had been 4 new registrations, and 3 persons were removed having moved away.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2022). Members of the PCC are appointed in accordance with the Church Representation Rules. The clergy and Churchwardens are ex-officio, and the remaining members are elected. All members are Trustees. PCC members are responsible for all matters to do with governance and finance.
The PCC Safeguarding procedures are fully compliant with Diocesan policy. DBS checks are completed for all PCC members, and they are also required to complete online Safeguarding training courses, Basic and Foundation. The Parish Safeguarding Officer is Jennifer Rowlands, assisted by Revd Sue McWhinney. The PCC has a Parish Guard Insurance Policy with the Ecclesiastical Insurance Office plc.
RESERVES POLICY
Accumulated funds are held in ‘reserve’ to meet future expenditure. Reserve funds fall into three categories:
General Reserve
Funds held in the general reserve account will be used to meet regular future expenditure as and when required. The PCC may also choose to deploy general reserve funds on individual goods or services, consistent with core objectives, at its own discretion. The PCC aims to maintain a balance on General Reserve of no less than six months regular expenditure.
Designated reserves
The PCC may choose to set aside a sum of money to be used for a specific future purpose. Such funds will be held independently from General Reserves. Designated funds are maintained for Bells and Music. Despite the designation the PCC may decide to use the funds for other purposes.
PCC Annual Report for 2023 final
Restricted reserves
Funds received from donors, often by way of bequest, may be given on the basis that they be used for a specific purpose. Such restrictions are binding on the PCC and the associated funds must be held separately from General and Designated funds and used solely for the purpose intended by the donor. The PCC may also choose to allocate money to a Restricted fund, subject to the same limitations as to use. Restricted funds are maintained for Church Fabric, the Organ and the Churchyard.
Reserve funds are held in Bank current accounts with additional amounts held in the Church of England Deposit Fund.
OTHER POLICIES
Other policies in place cover Health and Safety, Conflict of Interest, and Risk Management and these are available on application.
ACHIEVEMENT AND PERFORMANCE
6 meetings of the PCC were held and the average attendance was 8 members.
CHURCH ATTENDANCE
The usual attendance at main Sunday services was 27 adults (28 in 2022) and 2 children. Numbers are considerably more for special seasonal services at Christmas, Easter, Harvest, and Remembrance.
AIMS AND PURPOSES, ACHIEVEMENTS, THANKS, ACKNOWLEDGEMENTS AND REVIEW OF THE YEAR
The primary aim of the PCC is to promote the whole mission of the Church, pastoral, evangelistic, social, and ecumenical, according to the doctrines and practices of the Church of England. The PCC is also responsible for the maintenance and upkeep of St Michael’s Church, which is grade 1 listed, the grounds, and the good management of the church finances.
The year has been one of encouragements and growth, building on the initiatives of the year before, with church continuing to be a hub for the local community. Special services were held at key times of the liturgical year: Ash Wednesday, Easter, Harvest, Remembrance, Christmas, including the school Nativity and Christingle, and also to mark the Coronation of King Charles. We also continue to offer prayer resources and a quiet space for members of the community and visitors to pray in the Lady Chapel, which is much appreciated. A Home Group meets at the Vicarage every week consisting of 8-10 people. Another successful Art in the Dale exhibition took place in July, with even more local artists exhibiting, and accompanying musical and poetry & storytelling events, which brought the community together and enriched the life of the Dale. Several concerts have provided much needed funds, as well as offering an enjoyable evening out. We hope to build on our musical offer in future. Members of the church were involved in the Good Friday ‘Walk in the Dale’, which brought members of the community together, also the Malham Show, and pastoral visiting. Revd Sue is also building links with the Quaker Meeting in Airton.
Revd Sue takes regular assemblies in Kirkby-in-Malhamdale primary school and hosted two full day visits in 2023 for the school to do art and heritage projects in church. The Open the Book team has resumed their much-appreciated fortnightly visits to school.
Revd Sue continues to support Revd Andrew Steer by taking services at Coniston Cold and Gargrave, including weddings and funerals, and supports the deanery in her role as Deanery Secretary. She continues to be involved with the Muslim-Christian Women’s Group, and visits by the Leeds City of Sanctuary Maternity Stream. Visitor ministry continues to be a big part of the role of the church, and Revd Sue’s ministry, church being open every day of the year for those in need of a place to reflect. We continue to serve the community with a well-stocked card stall, second-hand books for sale, locally grown plants, and in being a collection point for donations to Skipton Food bank.
There were 2 baptisms, 2 weddings, 7 funerals, and 2 burials of ashes during the year. The main Sunday service continues to be Sung Eucharist, with some variety on first Sundays of the month (an 8.30am BCP Communion and a 10am Family Service) and 3 very well attended services of Choral Evensong during 2023 with thanks to the support of visiting choirs.
PCC Annual Report for 2023 final
Huge thanks are due to all those who support the ministry and mission of St Michael’s: the Wardens, organists (Margaret, Lawrence, and Adrian), bellringers, fabric committee, grass cutting team, flower arrangers, and all those who help with cleaning and maintenance of the church and grounds so that it is a welcoming and well-cared for space for visitors and locals. We are also most thankful to all those whose regular giving and fund-raising has enabled us to pay our way, and for those who have given freely of their time to serve on the PCC. Revd Sue McWhinney (Associate Priest).
FINANCE
2023 saw a return to more normal activity despite the worsening economic situation with the economy. The Church remained open throughout the year with plenty of visitors. Despite this our total income for the year was down by £6,200 compared to 2022; however, expenditure was also down £5,400. For the year we ended up with a small surplus of £800 and managed to pay our Diocesan share in full.
We remained a part of the Parish Giving Scheme (PGS) which continues to be a success, collecting contributions and related gift aid by Direct Debit on a monthly basis and allowing automated up lift in giving should donors which to do so. The scheme, which has no overheads for the PCC, reduces our work load and improves our cash flow. The scheme run in parallel with members who use monthly standing orders to make donations where we claim gift aid back in due course.
The church undertook a number of fund-raising events over the year. The key event in the summer was the hosting of another Art in the Dale exhibition. In addition to this we held musical evenings, attended the Malham Show and held a plant sale. All these events raising money for the church. The church also benefitted from the visitor donations, commission on sales of art work and continued sales from the book stall and card stand.
We have continued to see extensive use of the PayAz Station, an electronic payment method. This facility means those without cash can still give donations and/or make bookstall purchases.
From the expenditure perspective utility costs were volatile over the year, despite some grant support from government. We potentially face a further rise in electricity costs when our contract expires in March 2024. We also saw increases in insurance costs. Towards the end of the year we experienced one exceptional cost in the form of emergency repairs to the heating system.
Our reserves are still in a strong position partly bolstered by higher interest rates and a contribution of £500 from The 200 club to our fabric fund. The 200 Club has undergone a revamp for the start of 2024 and will be now be known as The 100 Club.
The year ahead will again be challenging and the PCC took the decision to create a specific fund-raising group in an attempt to generate more income over the year.
From an expenditure perspective we have seen a 6% increase in the requested Diocesan share for 2024. For general spending, we are planning to upgrade the PA system, though we have been fortunate to have been given one off donations towards this expense. The church will undergo its five year fabric inspection in 2024, the outcome of which could impact church finances and fund raising activity for the coming few years. Stephen Phillips (Treasurer).
CHURCH FABRIC
A small Fabric Group meet periodically to complete regular maintenance activities to ensure that the church remains in good condition. Over the last four years all the activities noted in the last Quinquennial Inspection have been completed except cleaning the windows. The next Quinquennial Inspection is due in 2024 and as always will identify a number of issues which will need to be addressed. Window cleaning in our church requires a full Faculty with specialist cleaners, scaffolding towers for the clerestory windows and is likely to be very expensive.
Smartwater has been applied to the lead on the north aisle roof as part of the security needed to protect the lead roof. The CCTV system as agreed with our insurers continues to protect the roof from lead theft. Water ingress through the join between the roof and the church wall on the south aisle occurs occasionally when there is heavy rain and a strong wind from the south west. When this happens, there does not appear to be any lasting damage and any action required will be discussed with the architect at
PCC Annual Report for 2023 final
the next inspection later in 2024. Prior to this Stormdry has been applied to the stonework to try to minimise Ingress through the stone wall of the clerestory. Enhancement to the sound systèm in church is under consideration. The gravestone5 in the churchyard have been inspected and where possible been secured and where not possible, laid flat. Ted Ellis Ichair of the Fabric Group) MALHAMDALE PARISH NEWS The Parish magaiine was piJbli5hed 10 times during the year and distributed to all households in the Oale. The publication, which has a print run of 450 and is free of charge to reclplents, Is a valuable source of infomiation about local events, local orga ni5ations and interestinE general articles. The editor is Sue Heseltine, who receives copy from contributors each month, and prepares the rnagazine format. The cost of the magazine is funded mainly from advèrtisements placed by about 50 local businesses, along wlth some additlonal voluntary contrlbution5 from time to time. We are very grateful for all this supw)rt. If any individuals wish to help with underwriting the c05t of producing the rnagazine they can make a contribution wlth a BACS payment to: 'Kirkby Maham Parish Newg Sort Code 05-09-09 Account no. 17742276 or contact Michael Southworth at michae11940.austwrck mail.com All contributions however small will be gratefully received. THE BELLRINGERS St Michaels 8ellrirtgeTS continue to welcome the congregation to Sunday Services, and now with our new bellringers making excellent progress Ljnder the tuition of Malcolm we are able to include them in our service rln8ing. All were involved in ringing for the Coronation of King Charles 111. on May 6th. We now have 15 nmbers of our ringing team, all capable of handling a bell safely and ready to join us in the Tuesday evening practice sessions. In the past year, we have celebrated two weddings, rung two quarter peals and the 9 Tailors for the passing of two Parishioners. We also welcomed a visitin8 band of ringers from Otley and occasionally visiting ringers on Tuesdays and Sundays who were on holiday in the dale. An attempt was made to rlng a peal for thè Coronatiorb but unfortunately was lost so a quartèr peal was rung instead. Another peal attempt was arranged for our Patronal Festival in September which was sutcessful. This was a method named "Malham Delight Major" of 5152 changes13sting 3 hours and 6 mlnutes. This being the first peal on the bells. We hold prattices every Tuesday evening at 7.30 and welcome any ex-rin8ers who would like to return to ringing and anyonè who would like to learn. George Parker. Tower Captain. 11-7_1 Approved by the PCC on .........-..-.... and slgned on their behalf by the chair person. f3*s&cJ Pnu PCCAnnuol Rep¢xtfor2023finol
PAROCHIAL CHURCH COUNCIL (PCC) OF KIRKBY MALHAM
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
RECEIPTS AND PAYMENTS ACCOUNT
| Unrestricted Funds Restricted Funds Notes £ £ RECEIPTS Voluntary receipts 1 Planned giving 11,738 3 Collections at services 8,241 4 All other giving/voluntary receipts 2 5,055 1,526 6 Gift aid recovered 5,067 30,101 1,526 9 Activities for Generating Funds 3 8,535 500 10 Investment Income 4 2,787 581 11 Church Fee Income 2,045 8 Grant Income 92 1,753 13 Other Income Total Receipts 43,560 4,360 PAYMENTS Church Activities: 19 Diocesan parish contribution 5 24,907 20 Clergy and staffing costs 808 21 Church running costs 6 13,285 2,245 18 Mission giving and donations 793 17 Cost of generating funds 7 5,078 27 Major Capital Expenses Total Payments 44,871 2,245 Excess (shortfall) of receipts over payments (1,311) 2,116 STATEMENT OF ASSETS AND LIABILITIES Reserve Funds £ £ Fund Balance at 1 January 2022 32,472 20,077 Excess/(Shortfall) of receipts over payments -1,311 2,116 Fund Balance at 31 December 2023 31,161 22,192 REPRESENTED BY: Cash Funds £ £ Deposit Funds 25,356 18,714 Bank Current Accounts 5,690 3,479 Cash in Hand 114 31,160 22,193 2023 |
Total £ 11,738 8,241 6,581 5,067 31,627 9,035 3,369 2,045 1,845 47,921 24,907 808 15,529 793 5,078 47,116 805 £ 52,549 805 53,353 £ 44,070 9,168 114 53,353 |
General Restricted Funds £ £ 12,243 5,292 7,157 3,875 5,570 30,262 3,875 9,259 2,250 2,213 235 2,371 1,031 2,698 45,135 9,058 23,677 582 12,652 9,947 856 4,800 42,567 9,947 2,568 (889) £ £ 29,905 20,965 2,568 -889 32,472 20,077 £ £ 24,568 18,133 7,853 1,944 51 32,472 20,077 2,022 |
Total £ 12,243 5,292 11,032 5,570 34,137 11,509 2,448 2,371 3,728 54,194 23,677 582 22,599 856 4,800 52,515 1,679 £ 50,870 1,679 52,549 £ 42,701 9,797 51 52,549 |
|---|---|---|---|
NOTES TO THE FINANCIAL STATEMENTS
1 Basis of Accounting
These financial statements have been prepared in accordance with the Church Accounting Regulations 2006 using the Receipts and Payments basis.
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2023 2022
Unrestricted Restricted Unrestricted Restricted
Funds Funds Total Funds Funds Total
2 All other giving/voluntary receipts £ £ £ £ £ £
201 Donations 3,988 1,526 5,514 6,747 3,875 10,622
202 Direct QR Code Donations 1,068 1,068 411 411
205 Bequests - - -
5,055 1,526 6,581 7,157 3,875 11,032
3 Activities for Generating Funds £ £ £ £ £ £
301 Parish Magazine 4,040 - 4,040 4,251 4,251
302 Bookstall 1,899 - 1,899 1,515 1,515
303 Show Cake Stall 354 - 354 256 256
304 Art in the dale : Artist Donations 916 - 916 1,421 1,421
305 Art in the dale : Event Income 205 - 205 1,358 1,358
306 Musical Evenings 1,121 - 1,121 197 197
307 200 Club - 500 500 2,200 2,200
310 Other - - - 261 50 311
8,535 500 9,035 9,259 2,250 11,509
4 Investment Income £ £ £ £ £ £
401 Rental Income - Smithy 2,000 - 2,000 1,894 1,894
402 Interest income 787 581 1,369 319 235 554
2,787 581 3,369 2,213 235 2,448
5 Diocesan Share £ £
Share requested 24,907 23,677
less shared paid 24,907 23,677
Share unpaid
6 Church running costs £ £ £ £ £ £
601 Upkeep of services 1,878 - 1,878 2,224 2,224
602 Insurance 4,794 - 4,794 4,156 4,156
603 Heat & Light 3,444 - 3,444 3,275 3,275
604 Administration 779 - 779 463 463
605 Church Maintenance 2,035 2,245 4,279 2,450 9,947 12,397
606 Church Bells Maintenance 355 - 84 84
13,285 2,245 15,529 12,652 9,947 22,599
7 Cost of Generating Funds £ £ £ £ £ £
701 Magazine Costs 3,879 - 3,879 3,710 3,710
702 Art in the Dale : Expenses 95 - 95 62 62
703 Bookstall Purchases 328 - 328 888 888
704 Music Evening Expenses 776 776 141 141
5,078 5,078 4,800 4,800
8 Designated Collections and sales received and passed on directly to the third party)
801 3rd party income £5,459 £496
802 3rd party income paid out £5,459 £496
9 Individual Funds
Movements in the year on indivudual funds were as follows:
2023 2022
Surplus/ Surplus/
at 1.1.23 at 31.12.23 at 1.1.22 At 31.12.22
(Shortfall) (Shortfall)
Unrestricted Funds
£ £ £ £ £ £
General Fund 9,083 -2,235 6,848 8,153 930 9,083
Bells Fund 1,132 -289 843 555 577 1,132
Reserve Fund 21,091 660 21,751 20,824 267 21,091
Music Fund 1,166 553 1,719 372 794 1,166
32,472 -1,311 31,161 29,904 2,568 32,472
Restricted Funds £ £ £ £ £ £
Churchyard Fund 855 -487 368 944 -89 855
Organ Fund 1,134 630 1,764 559 575 1,134
Fabric Fund 18,088 1,973 20,061 19,463 -1,375 18,088
20,077 2,116 22,193 20,966 -889 20,077
Total 52,549 805 53,354 50,870 1,679 52,549
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Note 1: £9,220 of the reserve fund was designated for vicarage improvements and is no longer required. The money is in the reserve fund Note 2: CCLA change in policy to pay interest 2-3 working days into next quarter, Dec 23 interest now in 2024
Independent Examlnerfs Report to the members rrfihe St, Ml¢hael the Ar<hangel, Kirkby In Malhamdale. Partxhial Churth Councll. I report to the PCC on my examination of the accounts of St Michael's Church for the year ended 31, December 2023. Responslbllftles and basi5 of the report As members of the PCC you are sponSible for the preparatlon olthe accounts In accordance wlth the requirements of the Charities Act 20111.the Act"). I report In respect of my examination of the PCC'S Accounts carrle(l out under section 145 of the 2011 Act and in carrying wt my examination I have followed all the appli(able Direction5 8tven by the Charity Commission under section 14515llbl of the Act. Independent examlnerfs statement I have completed my examination. I conflrm that no material matters have come to my attention in connection with the examination Eiving me cause to believe that in any material respect: accounting records were not kept respect of the PCC as requlred by section 130 of the 2011 Act,. the accounts do not accord with those records. I have no concerns and have come across no other matters in connertion with the examination to which attèntion should be drawn in this report in order to enable a proper understanding of the account5 to be reached. Signed: Date.. aoa¥ Mrs M M Layton- FG4. CAIANZI Town End Cottage Malham Skipton BD23 4DA PCCAnnual Retf0r2o23finol