## **Trustees' Annual Report for the period**
Period start date Period end date
Day01 Month01 Year202 Day31 Month12 Year2021 1 **From To**
Section A Reference and administration details **Charity name** Tavistock Community Transport Association ~~—_——~~ **Other names charity is known by** Tavistock Country Bus **Registered charity number (if any)** 1171763 —— **Charity's principal address** 113 Old Exeter Rd Tavistock Devon **Postcode PL19 0JB** —— **Names of the charity trustees who manage the charity Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint trustee (if whole year any)** 1 D de Glanville Chairman 2 R Burdfield Treasurer 3 J Langton Secretary 4 R Huish Passenger data 5 C Grice Bus Maintenance 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
**Names of the trustees for the charity, if any, (for example, any custodian trustees)** SSS **Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Appointed for set number of years
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
Rules and Procedures of the Tavistock Community Bus Association
Instructions for drivers
Member of Transport for your Community
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
March **2012**
**TAR**
2
## **Section C Objectives and activities**
To provide a community transport service for the residents of Tavistock and the surrounding villages.
**Summary of the objects of the charity set out in its governing document**
We provide transport for those residents who are in need, because of age, sickness, or disability, poverty, or a lack of availability of public services of transport.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
March **2012**
**TAR**
3
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Severe reduction in services due to on-going Covid Pandemic. New bus in service from January 2021 but only offered restricted town routes in first half of year. Saturday services resumed in second half of year.
## **Section E Financial review**
March **2012**
**TAR**
5
Policy for holding reserves is to accumulate enough to purchase **Brief statement of the** a new bus every 6 to 7 years **charity’s policy on reserves**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
Devon County Council You **may choose** to include Cornwall County Council additional information, Number of bus passes used where relevant about: the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** D R de Glanville **Full name(s)** Derek Ranulph de Glanville **Position (eg Secretary,** Chairman **Chair, etc) Date** 04/4/2022
March **2012**
**TAR**
6
## **TAVISTOCK COMMUNITY TRAN**
## **YEAR ENDED 31ST DE**
## **OPERATING STATEME**
NSPORT ASSOCIATION
ECEMBER 2021
NTS
## **Tavistock Community Transport Associati**
# **Operating Statement**
## **Year Ended 31st December 2021**
## **2020 £**
## **INCOME:**
123 Fares - Sundries 3,634 Operating subsidies - Cornwall Council 15,601 Operating subsidies - Devon County Council - Operating subsidies - Other 1,362 Fuel Duty Rebate 1,566 Other Grants 1,207 Donations/tips 23,493 TOTAL
## **EXPENDITURE:**
|1,928|Fuel|
|---|---|
|448|Services & Repairs|
|-|Bus Hire/ TASS charges|
|1,405|Licence & Insurances|
|216|Postage & Telephone|
|559|Printing/ Publicity & Stationery|
|-|Ofcers' expenses|
|758|Drivers' Dinner|
|233|Marketing|
|200|Accountancy & Professional|
|115|Sundry expenses|
|362|Ticketer licence|
|2,128|Depreciation|
|8,352|TOTAL|
|15,140|Excess of Income/ (Expenditure)|
## **ion**
## **2021**
**£**
538 - 3,952 14,021 - 854 3,582 1,051 23,999 2,700 3,153 86 2,170 222 - - - 1,582 200 78 563 9,458 20,212 3,786
## **Tavistock Community Transport Association**
# **Balance Sheet**
## **As at 31st December 2021**
|**2020**
**£**
85,100
53,188
229
229|**£**
**FIXED ASSETS:**
**Motor Vehicles:**
Old Vehicle at Cost (April 2014)
Less Accumulated Depreciation
31,913
22,000
Sale of vehicle 8/4/2020
- 9,913
Loss on sale carried to General Reserve
56,750
New Vehicle at Cost (Dec 2020)
-
Less Accumulated Depreciation
56,750
**Equipment**
Acquisitions at Cost
Less Accumulated Depreciation
-
**CURRENT ASSETS:**
Debtors & Prepayments
Bank Current Account
Cash in Hand
65,646
**less CURRENT LIABILITIES:**
- 200
Trade & Sundry Creditors
122,196
**TOTAL ASSETS:**
**REPRESENTED BY GENERAL RESERVES:**
Balance brought forward
Surplus/(defcit) for year
132,109
- 9,913
Loss on Sale of Bus|**2021**
**£**
229
229|
|---|---|---|
|11,452
54,181
13||268
78,610
12|
|116,968
15,140||122,196
3,786
-|
||||
122.196
TOTAL GENERAL RESERVES:
## **n**
## **£**
56,750 9,458 47,292 - 78,890 - 200 125,982
125,982
125,982
## INCOME
|Date|Description|Total Amount|Fares|Fuel Rebate|
|---|---|---|---|---|
|4.1.2021|fares|26.75|||
|7.1.2021|cornwall cc|537.91|||
|8.1.2021|devon cc|1,000.00|||
|18.1.2021|vat repayment|11,452.17|||
|18.1.2021|fuel rebate|287.89||287.89|
|27.1.2021|bequest|3,000.00|||
|28.1.2021|devon cc|378.58|||
|4.2.2021|cornwall cc|162.91|||
|9.2.2021|devon cc|1,000.00|||
|4.3.2021|cornwall cc|162.91|||
|9.3.2021|devon cc|1,000.00|||
||Totals Jan-Mar 2021|19,009.12|-|287.89|
|5.4.2021|cornwall cc|537.91|||
|12.4.2021|devon cc|1,000.00|||
|28.4.2021|rotary clun donation|500.00|||
|5.5.2021|fares/tips|25.30|12.00||
|7.5.2021|devon cc|1,000.00|||
|10.5.2021|vat repayment|314.86|||
|10.5.2021|cornwall cc|225.00|||
|7.6.2021|cornwall cc|225.00|||
|8.6.2021|devon cc|1,000.00|||
|9.6.2021|fares/tips|69.40|60.00||
||Totals Apr-June 2021|4,897.47|72.00|-|
|8.7.2021|Cornwall Council|600.00|||
|9.7.2021|Devon cc|1,000.00|||
|19.7.2021|Fuel rebate|221.19||221.19|
|26.7.2021|Devon cc|1,642.21|||
|30.7.2021|vat repayment|277.53|||
|30.7.2021|Arnold Clark Donation|500.00|||
|2.8.2021|Fares Tips|250.19|121.00||
|8.8.2021|Cornwall Council|225.00|||
|9.8.2021|Devon cc|1,000.00|||
|2.9.2021|Fares Tips|206.90|177.00||
|6.9.2021|Cornwall Council|225.00|||
|8.9.2021|Devon cc|1000.00|||
||Totals Jul-Sep 2021|7148.02|298.00|221.19|
|7.10.2021|devon cc|1,000.00|||
|7.10.2021|Cornwall cc|600.00|||
|11.10.2021|Fares - Tips|254.47|88.47||
|28.10.2021|Vat refund|687.37|||
|4.11.2021|Cornwall cc|225.00|||
|10.11.2021|devon cc|1,000.00|||
|28.11.2021|Torbay cc|82.08|||
|---|---|---|---|---|
|1.12.2021|Fares - Tips|256.70|80.00||
|6.12.2021|Cornwall cc|225.00|||
|8.12.2021|devon cc|1,000.00|||
|17,12,2021|Fuel rebate|345.29||345.29|
||Totals Oct 1 - Dec 31|5675.91|168.47|345.29|
||**Grand Totals**|**36,730.52**|**538.47**|**854.37**|
|reconciliation|23,999|OS|
|---|---|---|
||12,732|Other VAT|
||-||
||-||
||36,731||
Tavistock Community Transport Association -
2021
|Op Subsidies……………………………….|Op Subsidies……………………………….|Op Subsidies……………………………….|VAT Refund|Sundries|Grants|Tips|
|---|---|---|---|---|---|---|
|Devon|Cornwall|Bus Sale|||||
|||||||26.75|
||537.91||||||
|1,000.00|||||||
||||11,452.17||||
||||||3,000.00||
|378.58|||||||
||162.91||||||
|1,000.00|||||||
||162.91||||||
|1,000.00|||||||
|3,378.58|863.73|-|11,452.17|-|3,000.00|26.75|
||537.91||||||
|1,000.00|||||||
|||||||13.30|
|1000.00|||||||
||||314.86||||
||225.00||||||
||225.00||||||
|1,000.00|||||||
|||||||9.40|
|3,000.00|987.91|-|314.86|-|-|22.70|
||600.00||||||
|1,000.00|||||||
|1642.21|||||||
||||277.53||||
||||||500.00||
|||||||129.19|
||225.00||||||
|1,000.00|||||||
|||||||29.90|
||225.00||||||
|1,000.00|||||||
|4642.21|1050.00|0.00|277.53|0.00|500.00|159.09|
|1,000.00|||||||
||600.00||||||
|||||||166.00|
||||687.37||||
||225.00||||||
|1,000.00|||||||
82.08
176.70
||||||82.08
|176.70|
|---|---|---|---|---|---|---|
||225.00||||||
|1,000.00|||||||
|3000.00|1050.00|0.00|687.37|0.00|82.08|342.70|
|**14,020.79**|**3,951.64**|**-**|**12,731.93**|**-**|**3,582.08**|**551.24**|
|VAT||Donations|Control Total|
|---|---|---|---|
||-|-|19,009.12|
|||500.00||
||-|500.00|4,897.47|
||0.00|0.00|7148.02|
|0.00|0.00|5675.91|
|---|---|---|
|**-**|**500.00**|**###**|
## EXPENSES
|Date|Description|chq no|Total Amount|VAT|
|---|---|---|---|---|
|10.1.2021|carr garage||138.87|23.14|
|13.1.2021|telephone||21.60|3.60|
|15.1.2021|endsleigh||79.88||
|22.1.2021|nigel||200.00||
|27.1.2021|tavy signs||858.00|143.00|
|1.2.2021|newspaper||129.60|21.60|
|4.2.2021|carrs garage||67.25|11.21|
|10.2.2021|telephone||21.60|3.60|
|17.2.2021|corvia||274.20|45.70|
|17.2.2021|d de g - bike rack||334.99|55.83|
|2.3.2021|ray stenning - number plate||13.49|2.25|
|10.3.2021|telephone||21.60|3.60|
|13.3.2021|ABC Service||7.99|1.33|
|18.3.2021|ray stenning - doctor||40.00||
||Totals Jan-Mar 2021||2209.07|314.86|
|12.4.2021|telephone||21.60|3.60|
|12.4.2021|newspaper||178.80|29.80|
|12.4.2021|carrr garage||78.16|13.03|
|12.4.2021|corvia (ticketer)||400.80|66.80|
|6.5.2021|carrr garage||162.80|27.14|
|9.5.2021|newspaper||178.80|29.80|
|13.5.2021|telephone||21.60|3.60|
|17.5.2021|bus sundries (Grice)||13.12|2.18|
|20.5.2021|newspaper||91.00|-|
|20.5.2021|newspaper||178.80|29.80|
|2.6.2021|newspaper||91.00||
|2.6.2021|colin (fuel)||30.00|5.00|
|3.6.2021|newspaper||91.00||
|8.6.2021|newspaper||178.80|29.80|
|8.6.2021|carrr garage||194.52|32.41|
|10.6.2021|**telephone**||27.42|4.57|
||Totals 1st April - 30th June||1938.22|277.53|
|5.7.2021|Colin Grice||161.23|25.00|
|7.7.2021|Carrs Garage||356.41|59.39|
|9.7.2021|GM Coachworks||95.40|15.90|
|12.7.2021|Telephone||21.60|3.60|
|14.7.2021|Langton||7.25|1.21|
|25.7.2021|Endsleigh||16.11||
|25.7.2021|ABC||120.00||
|5.8.2021|Carrs Garage||492.95|82.15|
|11.8.2021|Telephone||21.60|3.60|
|15.8.2021|Huish||20.36|3.39|
|15.8.2021|Rentaford||100.00|14.17|
|18.8.2021|TARC||1,963.26|327.21|
|24.8.2021|Endsleigh||1,741.07||
|---|---|---|---|---|
|24.8.2021|Endsleigh||168.00||
|24.8.2021|ABC||264.00|44.00|
|6.9.2021|Carrs Garage||423.34|70.55|
|8.9.2021|DOT Teas||60.00||
|9.9.2021|Tindle Newspapers||165.60|27.60|
|10.9.2021|Telephone||21.60|3.60|
|16.9.2021|Tavy Signs||36.00|6.00|
|16.9.2021|ABC||18.00||
||||-||
||Totals Jun-Sep 2021||6,273.78|687.37|
||||-||
|9.10.2021|Carrs Garage||418.86|69.80|
|12.10.2021|JTelephone||21.60|3.60|
|16.10.2021|Ray carlube||11.64|1.94|
|16.10.2021|ABC Service||28.00||
|26.20.2021|Jeremy - fuel||126.40|21.06|
|28.20.2021|SJP Motors||93.60|15.60|
|4.11.2021|Carrs Garage||305.78|50.96|
|10.11.2021|Telephone||21.60|3.60|
|18.11.2021|Derek - Licence||165.00||
|18.11.2021|ABC Service||17.70|2.95|
|18.11.2021|Jeremy - masks||19.00||
|5.12.2021|Carrs Garage||439.45|73.23|
|10.12.2021|Telephone||23.10|3.60|
|10.12.2021|SJP Motors||95.55|6.00|
|10.12.2021|SJP Motors||93.60|15.60|
||Totals Oct 1 - Dec 31 2021||1,880.88|267.94|
||||-||
||**GRAND TOTAL**||**12,301.95**|**1,547.70**|
|||||-|
||||-||
||reconciliation|10,754|OS -depn||
|||1,548|VAT||
|||-|||
|||12,302|||
Depreciaition on new bus over 6 years 9,458 p.a.
|Tavistock Community Transport Association -|Tavistock Community Transport Association -|Tavistock Community Transport Association -|2021|||
|---|---|---|---|---|---|
|||Tax and|Ofcer|||
||Repairs and running|Insurance|Expenses|Professional|Drivers Dinner|
|115.73||||||
|||79.88||||
|||||200.00||
||715.00|||||
|56.04||||||
||279.16|||||
||11.24|||||
|171.77|1005.40|79.88|0.00|200.00|0.00|
|65.13||||||
|135.66||||||
||10.94|||||
|25.00||||||
|162.11||||||
|387.90|10.94|0.00|0.00|0.00|0.00|
||136.23|||||
|292.85||||||
||79.50|||||
|||16.11||||
|406.63||||||
|16.97||||||
||1,636.05|||||
|||1741.07|||||
|---|---|---|---|---|---|---|
|||168.00|||||
|348.62|||||||
||30.00||||||
|1,065.07|1,881.78|1925.18||0|0|0|
|349.06|||||||
||9.70||||||
|105.34|||||||
||78.00||||||
|254.82|||||||
|||165.00|||||
|366.22|||||||
||89.55||||||
||78.00||||||
|1,075.44|255.25|165.00|-||- -||
|**2,700.18**|**3,153.37**|**2,170.06**|**-**||**200.00 -**||
|Sundries|Postage/Phone|Hire|Printing /|Ticketer|Marketing|
|---|---|---|---|---|---|
||||& Publicity|licence||
||18.00|||||
||||||108.00|
||18.00|||||
|||||228.50||
||18.00|||||
||||||6.66|
|40.00||||||
|40.00|54.00|0.00|0.00|228.50|114.66|
||18.00|||||
||||||149.00|
|||||334.00||
||||||149.00|
||18.00|||||
||||||91.00|
||||||149.00|
||||||91.00|
||||||91.00|
||||||149.00|
||22.85|||||
|0.00|58.85|0.00|0.00|334.00|869.00|
|4.17||||||
||18.00|||||
|6.04||||||
||||||120.00|
|4.17||||||
||18.00|||||
|||85.83||||
220.00 4.17 60.00 138.00 18.00 18.00 18.55 54.00 85.83 - - 556.00 18.00 28.00 18.00 14.75 19.00 19.50 19.00 55.50 - - - 42.75 **77.55 222.35 85.83 - 562.50 1,582.41**
|New Bus|Control||
|---|---|---|
||Total||
|0.00|2209.07||
|0.00|1938.22||
|||0|
|||0|
-
-
- -
check total
- -
## **Tavistock Community Transport Asso**
## **Year Ended 31st December 202**
## **TREASURER'S CERTIFICATE**
**I certify that I have examined and hereby approve Statements and that I have made available all rele and information for the preparation of these acco**
## **HONORARY TREASURER**
## **ACCOUNTANT'S CERTIFICATE**
**The attached Operating Statements have been pr the records, receipts and explanations supplied b and are certified in accordance herewith.**
NIGEL W. RENDLE ACMA, CGMA.
DATED:
## **ociation**
**21**
**e the attached Operating evant documents ounts.**
**repared and audited from by the Hon. Treasurer**