REGISTERED COMPANY NUMBER: 10016211 (England and Wales) REGISTERED CHARITY NUMBER: 1171761
The Appledore Book Festival Report of the Trustees and
Unaudited Financial Statements
for the Year Ended 31 December 2023
R T Marke & Co Ltd Chartered Accountants 69 High Street Bideford Devon EX39 2AT
The Appledore Book Festival
Contents of the Financial Statements for the Year Ended 31 December 2023
| Page | |
|---|---|
| Report of the Trustees | 1 to 5 |
| Independent Examiner's Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 to 9 |
| Notes to the Financial Statements | 10 to 17 |
| Detailed Statement of Financial Activities | 18 to 19 |
| Schools Programme Funds Schedule | 20 |
The Appledore Book Festival (Registered number: 10016211)
Report of the Trustees for the Year Ended 31 December 2023
The Trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.
OBJECTIVES AND ACTIVITIES
Objectives and aims
To advance the education of the public in the subject of literature, reading and the local history of Appledore and its surrounding area.
To advance any purpose that is charitable according to the laws of England and Wales and for the benefit of the public. To provide opportunities for all ages and abilities to increase their enjoyment of reading and engage in creative writing by having access to high quality book-related events.
To raise money to supplement Schools' Outreach Programme.
To support local charities, as determined by the Trustees.
To encourage the continued use and sustainability of libraries within North Devon
To raise the profile of Appledore and the surrounding area through an annual book festival and related activities.
Grantmaking
Grants are made to other charities based on available surplus and at the Trustees' discretion, ensuring at all times that the charity's objects are complied with.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
Since its foundation in 2006 the Appledore Book Festival has set out to provide access to book-related events to the residents of Appledore in particular, and a wider public in general, to increase the enjoyment of books and reading in the community.
The board of trustees met eight times – including the AGM - during the year to ensure that The Appledore Book Festival complied with its Articles of Association, charity law, company law and any other relevant legislation or regulations and that it pursues its aims and objectives.
The trustees worked closely with the Festival Director and other key personnel providing support and guidance where necessary. The model adopted of events held in Appledore village venues, Kingsley school and a marquee at Skern was repeated in 2023. Over 50 author events were scheduled together with over 40 additional non-book related walks, workshops, exhibitions, and talks with an emphasis on learning new creative skills and a focus on the local seafaring history. A Family Day near the start of the Festival saw 250 children and their families enjoy a free, fun, educational and inspiring day of activities in the heart of Appledore village and included participation from many local businesses.
8627 tickets were purchased including one author event which was postponed to 2024 and income/ticket returns involved in that event is not included in these accounts. Attendees purchased £27,000 worth of books via the Waterstones bookstall and enjoyed a wide array of cultural events which would otherwise be unavailable to them. The trustees once again took a very active role during the festival, interviewing and introducing authors, looking after, and transporting when required together with hosting meals and serving canapés and drinks etc. The festival has a strong reputation for its superior author care which was upheld.
Page 1
The Appledore Book Festival (Registered number: 10016211)
Report of the Trustees for the Year Ended 31 December 2023
ACHIEVEMENT AND PERFORMANCE Charitable activities (continued)
In 2023 the committee focussed on a year-round community activity which included having a presence at significant local events such as the Appledore Carnival, Bideford Water Festival, the Regatta and more. A number of author events were held at local venues throughout the year.
2023 saw the further expansion of Schools Week with 25 authors visiting 71venues providing 210 events which reached 9371 children and young people aged 3 -18. Our first Books at Home scheme was organised supplying over 5000 of the visiting authors’ books gratis to all participating schools to furnish the school libraries and to enable most primary school children to take home and own a book, some for the same time. Many schools again received subsidised events: all of this only possible due to generous support from The Charlotte Aitken Trust, local Rotary clubs, Friends of Appledore Library and ABF.
Friends memberships increased to 583 in 2024. Two AppleFactors renewed their commitment.
The Festival’s physical Box Office moved from Docton Court Gallery where it had been located since ABF’s inception to a part time presence at the Maritime Museum and an increased online and telephone presence provided by ABF volunteers.
We continued to invest in the festival infrastructure to support its growth and reach: a freelance part time marketing manager was contracted, and we increased the print run of the brochures to 6000 copies whilst making other savings on paper and postage.
Benefits to the Village
The Festival attracted many visitors to Appledore village and to the surrounding areas. The local shops, hotels, B&Bs and restaurants benefited from additional custom and the people were able to enjoy an array of cultural events including the free to all Family Day. The village school pupils benefitted from Schools Week.
The Festival donated to St Mary’s Church, one of our main venues, and to the Maritime Museum (as below).
Support
All of the above was achieved thanks to the efforts of an amazing Festival team which included countless hours from volunteers. Our thanks also go to all the businesses and individuals who have supported us financially either through sponsorship and donations, or in kind. We are extremely grateful for the grants received from the following grants providers:
For the main festival: Northam Town Council, The Bruce Wake Charitable Trust.
For the Schools Programme: The Charlotte Aitken Trust, The Spectris Foundation, and Friends of Appledore Library.
Without this support there would be no Festival and we are eternally grateful to everyone who contributed towards its success, including the authors and audiences, without whom we could not function, and the benefits in kind supplied by many of our supporters.
Financial effect of significant events
There were no other significant financial events during the year.
Post Balance Sheet events
At the trustees’ meeting on 9 January 2024, it was decided to donate £5,000 to St. Mary’s Church towards the appeal for the maintenance and upkeep of the hall and £500 to the North Devon Maritime Museum in recognition for hosting the box office for the festival.
Page 1
The Appledore Book Festival (Registered number: 10016211)
Report of the Trustees for the Year Ended 31 December 2023
FINANCIAL REVIEW
Reserves policy
The net incoming resources for the year amounted to £13,028 (2022 - £8,641), of which a surplus of £32,028 (2022 - deficit of £10,359) was attributable to general reserves, which now stand at £122,662 (2022 - £90,634) and a defecit of £19,000 (2022 – surplus of £19,000) in relation to restricted funds.
The Trustees have established a policy whereby sufficient free reserves are maintained as unrestricted funds to allow the charity to continue to operate in the event of a short-term drop in funding. The amount which the Trustees consider sufficient for this purpose has been raised to £80,000.
FUTURE PLANS
The Trustees are committed to improving the festival year on year whilst retaining the friendly, small festival atmosphere. Plans for 2024 retain our hybrid festival using village venues, Kingsley School and Skern, and to renew our efforts to find a headline sponsor. The Trustees are committed to support and advocate for Schools Week in its new expanded form.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The organisation is a charitable company limited by guarantee, incorporated on 19 February 2016. The company was established under a Memorandum of Association as amended on 8 December 2016, which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £10.
Public benefit
The trustees of the charity have complied with the duty in Section 17 of the 2011 Charities Act to have due regard to guidance published by the Charity Commission.
In planning our activities for the year, the trustees kept in mind the Charity Commission's guidance on public benefit at our trustee meetings and will continue to do so.
Recruitment and appointment of new Trustees
New Trustees are nominated and appointed at the annual general meeting.
All new Trustees are inducted and trained by the existing Trustees.
Organisational structure
The board of Trustees met eight times during the year to ensure that The Appledore Book Festival complied with its governing document, charity law, company law and any other relevant legislation or regulations. We ensured that all the correct policies and documents were in place and by reviewed them regularly. The trustees were supported by the Festival Committee, by the Festival Director and by the Schools Team.
Key management remuneration
The Trustees, together with the Festival Committee, are the key management personnel in charge of directing and controlling the charity. All Trustees and committee members give their time freely and no trustee received remuneration during the year. Details of Trustees' expenses and related party transactions are disclosed in note 10 to the accounts.
Patrons
The patrons supported the Festival throughout the year including interviewing authors during the festival.
Page 3
The Appledore Book Festival (Registered number: 10016211)
Report of the Trustees for the Year Ended 31 December 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT
Risk management
The Trustees of the Appledore Book Festival in recognition of their duty to manage appropriately the risks involved in carrying out the aims and objectives in the Book Festival Constitution, undertake as follows:
(i) to keep under regular review the major risks likely to affect the Festival in the areas of governance operations finances environmental and external factors compliance with laws and regulations;
(ii) to ensure that major risks are identified, addressed, and reviewed; and
(iii) to establish control systems to manage such risks.
The Trustees have received regular reports on risk identification processes and their evaluation and monitoring. It was the duty of the Festival Director to make a risk assessment for the running of the Festival and to document details regarding the safety provisions for all venues used for festival events.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
10016211 (England and Wales)
Registered Charity number
1171761
Registered office
18 Windmill Lane Northam Bideford Devon EX39 1BZ
Trustees
Richard Hamilton Cable Chair Janet Dianne Thompson Secretary Stephen Taylor Judith Ann Byrne Resigned 31/12/2023 Elizabeth Louise Eggleton Resigned 29/06/2023 Patricia Hadley-Smith Patricia Lancaster Resigned 30/11/2023 Susan Sandon David Dykes Stevenson Mark Rogers Britton Co-opted 17/11/2023 Sean Kearney Co-opted 28/03/2024 Sara Mendosa Co-opted 28/03/2024
Chair Secretary Treasurer, appointed 20/01/2023 Resigned 31/12/2023 Resigned 29/06/2023 Resigned 30/11/2023
Page 4
The Appledore Book Festival (Registered number: 10016211)
Report of the Trustees for the Year Ended 31 December 2023
REFERENCE AND ADMINISTRATIVE DETAILS
Independent Examiner
Edward Meardon FCA R T Marke & Co Ltd Chartered Accountants 69 High Street Bideford Devon EX39 2AT
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The Trustees (who are also the directors of The Appledore Book Festival for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charity SORP;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of Trustees on ………………………. and signed on its behalf by:
Janet Dianne Thompson - Trustee
Page 5
Independent Examiner's Report to the Trustees of The Appledore Book Festival (Registered number: 10016211)
Independent examiner's report to the trustees of The Appledore Book Festival ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Edward Meardon FCA R T Marke & Co Ltd Chartered Accountants 69 High Street Bideford Devon EX39 2AT
Date:
Page 6
The Appledore Book Festival
Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31 December 2023
| Unrestricted Designated fund Funds Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 3 23 - Charitable activities 5 Main Festival 130,428 - Schools - 22,630 Other trading activities 4 11,924 2,778 Other income 17,250 - Interest received 505 - Total 160,130 25,408 EXPENDITURE ON Raising funds Other trading activities 6 5,083 - Charitable activities 7 Main Festival 133,666 - Fringe Events 3,245 - Schools - 9,576 Other charitable activities 1,940 - Total 143,934 9,576 NET INCOME/(EXPENDITURE) 16,196 15,832 RECONCILIATION OF FUNDS Total funds brought forward 89,083 1,551 TOTAL FUNDS CARRIED FORWARD 105,279 17,383 |
Restricted fund £ - - 20,000 - - - 20,000 - - - 39,000 - 39,000 (19,000) 19,000 - |
2023 Total funds £ 23 130,428 42,630 14,702 17,250 505 205,538 5,083 133,666 3,245 48,576 1,940 192,510 13,028 109,634 122,662 |
2022 Total funds £ 1,010 113,225 41,429 9,715 18,500 - |
|---|---|---|---|
| 183,879 2,872 |
|||
| 137,357 6,361 27,258 1,390 |
|||
| 175,238 | |||
| 8,641 100,993 |
|||
| 109,634 |
CONTINUING OPERATIONS
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
Page 7
The Appledore Book Festival (Registered number: 10016211)
Balance Sheet 31 December 2023
| Unrestricted Designated fund Funds Notes £ £ FIXED ASSETS Tangible assets 13 450 - CURRENT ASSETS Stocks 14 - - Debtors 15 2,189 - Cash at bank 113,641 17,383 115,830 17,383 CREDITORS Amounts falling due within one year 16 (11,001) - NET CURRENT ASSETS 104,829 17,383 TOTAL ASSETS LESS CURRENT LIABILITIES 105,279 17,383 NET ASSETS 105,279 17,383 FUNDS 17 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ - - - - - - - - - |
2023 Total funds £ 450 - 2,189 131,024 133,213 (11,001) 122,212 122,662 122,662 122,662 - **122,662 ** |
2022 Total funds £ 1,177 3,292 8,627 114,140 126,059 (17,602) 108,457 109,634 109,634 90,634 19,000 109,634 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 8
The Appledore Book Festival (Registered number: 10016211)
Balance Sheet - continued 31 December 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies’ regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ……………………. and were signed on its behalf by:
Janet Dianne Thompson - Trustee
Stephen Taylor - Trustee
The notes form part of these financial statements
Page 9
The Appledore Book Festival Notes to the Financial Statements for the Year Ended 31 December 2023
1. STATUTORY INFORMATION
The Appledore Book Festival is a charitable company, limited by guarantee, registered in England and Wales. The charitable company's registered number and registered office address can be found in the Report of the Trustees.
The presentation currency of the financial statements is the Pound Sterling (£).
2. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The Appledore Book Festival is a registered charity and so achievements cannot be measured by normal commercial criteria of profit and loss. Accordingly, in order to give a true and fair view the directors have applied the provisions of section 396(4) of the Companies Act 2006 and have presented a Statement of Financial Activities instead of a profit and loss account. This has been prepared in accordance with the SORP and in the opinion of the directors better reflects the special nature of the charity's activities.
The principal accounting policies adopted in the preparation of the financial statements are set out below and remain unchanged from the previous period, and also have been consistently applied within the same accounts.
Financial reporting standard 102 - reduced disclosure exemptions
The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating staff costs by the time spent and other costs by their usage.
Governance costs
Governance costs include costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.
Page 10
The Appledore Book Festival
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
2. ACCOUNTING POLICIES - continued
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Fixtures and fittings | - 25% straight line |
|---|---|
| Computer equipment | - 33% straight line |
Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended by management.
Stocks
Stocks are values at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Going concern
Having regard to the charity's anticipated future revenues and costs including repayment of debt where appropriate, together with the expected availability of working capital, the trustees consider that it is appropriate to prepare the financial statements on the going concern basis.
3. DONATIONS AND LEGACIES
| Unrestricted Restricted funds funds £ £ Donations 23 - OTHER TRADING ACTIVITIES Unrestricted Restricted funds funds £ £ Fundraising events 10,375 - Food and drink 241 - Waterstone commission on book sales 4,086 - 14,702 - |
2023 Total funds £ 23 2023 Total funds £ 10,375 241 4,086 **14,702 ** |
2022 Total funds £ 1,010 |
|---|---|---|
| 2022 Total funds £ 6,003 614 3,098 |
||
| 9,715 |
4. OTHER TRADING ACTIVITIES
Page 11
The Appledore Book Festival
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
5. INCOME FROM CHARITABLE ACTIVITIES
| Activity Ticket sales Main Festival Friends of Appledore Book Festival Main Festival Income from schools Schools Grants & sponsorship Main Festival Grants & sponsorship Schools |
2023 £ 109,873 19,429 11,941 1,126 30,689 173,058 |
2022 £ 92,455 19,770 15,929 1,000 25,500 |
|---|---|---|
| 154,654 |
| Grants | received, included in the above, are as follows: | ||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| Grants | Northam District Council |
- | 1,000 |
| Grants | The Spectris Foundation |
- | 5,000 |
| Grants | Friends of Appledore Library |
500 | 500 |
| Grants | TDCAP |
2,399 | - |
| Grants | Local Rotary clubs |
2,040 | - |
| Grants | Norman Family Charitable Trust |
1,000 | - |
| Grants | Ilfracombe Round Table |
500 | - |
| Grants | Charlotte Aitken Trust |
20,000 | 20,000 |
| Grants | Barnstaple Round Table |
100 | - |
| Grants | Geoffrey Cox |
250 | - |
| Grants | FA Fullabrook |
2,000 | - |
| Grants | Bruce Wake Charitable Trust |
1,126 | - |
6. OTHER TRADING ACTIVITIES
| 2023 | 2022 | |||
|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | |
| funds | funds | funds | funds | |
| £ | £ | £ | £ | |
| Cost of food and drink | 5,083 | - | 5,083 | 2,872 |
| 5,083 | - | 5,083 | 2,872 |
7. CHARITABLE ACTIVITIES COSTS
| Main Festival Fringe Events Schools Other charitable activities |
Support Direct costs (see Costs note 8) £ £ 112,337 21,329 3,245 - 46,349 2,227 - 1,940 161,931 25,496 |
Totals £ 133,666 3,245 48,576 1,940 |
|---|---|---|
| 187,427 |
Page 12
The Appledore Book Festival
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
8. SUPPORT COSTS
| Main Festival Schools Other charitable activities Support costs, included in the above, are as follows: Advertising Gifts Postage and stationery Subscriptions and filing fee Signage and banners Bank charges Sundry Website costs Social media Depreciation of tangible fixed assets Office/general administration IT and equipment Donations Independent examiner's remuneration |
Other Governance expenditure costs Totals £ £ £ 21,329 - 21,329 2,227 - 2,227 - 1,940 1,940 23,556 1,940 25,496 2023 2022 Other Main charitable Total Total Festival activities activities activities £ £ £ £ 9,293 - 9,293 4,829 783 47 830 557 - 464 464 37 762 - 762 743 745 - 745 669 2,511 - 2,511 149 4,713 716 5,429 2,629 83 - 83 696 - - - 3,186 727 - 727 1,750 381 1,000 1,381 5,117 1,291 - 1,291 635 40 - 40 700 - 1,940 1,940 1,390 21,329 4,167 25,496 23,087 |
|---|---|
Support costs, included in the above, are as follows:
9. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Independent examiner's remuneration | 1,940 | 1,390 |
| Depreciation - owned assets | 727 | 1,750 |
10. TRUSTEES' REMUNERATION AND BENEFITS
There were no Trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.
Trustees' expenses
The Trustees' expenses paid in the year totalled £1,994, claimed by 4 Trustees. This was £130 for author accommodation, £212 for author mileage, £42 entertaining, £37 gifts, £11 cost of food and drink, £437 other sundry expenses, £42 travel and 1,083 for IT equipment.
Page 13
The Appledore Book Festival
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
11. STAFF COSTS
There were no employees under contracts of employment in force at any time either during the period.
No employees received emoluments in excess of £60,000.
12. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted Designated fund Funds Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 3 510 - Charitable activities 5 Main Festival 113,225 - Schools - 15,929 Other trading activities 4 9,715 - Other income 18,500 - Total 141,950 15,929 EXPENDITURE ON Raising funds Other trading activities 6 2,872 - 2,872 - Charitable activities 7 Main Festival 137,357 - Fringe Events 6,361 - Schools - 20,258 Other charitable activities 1,390 - Total 147,980 20,258 NET INCOME/(EXPENDITURE) (6,030) (4,329) RECONCILIATION OF FUNDS Total funds brought forward 95,113 5,880 TOTAL FUNDS CARRIED FORWARD 89,083 1,551 |
Restricted fund £ 500 - 25,500 - - 26,000 - - - - 7,000 - 7,000 19,000 - 19,000 |
2022 Total funds £ 1,010 113,225 41,429 9,715 18,500 183,879 2,872 2,872 137,357 6,361 27,258 1,390 175,238 8,641 100,993 109,634 |
2021 Total funds £ 46,327 89,474 14,600 7,012 16,820 |
|---|---|---|---|
| 174,233 520 |
|||
| 520 99,231 2,136 13,793 1,080 |
|||
| 116,760 | |||
| 57,473 43,520 |
|||
| 100,993 |
Page 14
The Appledore Book Festival
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
13. TANGIBLE FIXED ASSETS
| 13. | TANGIBLE FIXED ASSETS | ||||
|---|---|---|---|---|---|
| Fixtures | |||||
| and | Computer | ||||
| fittings | equipment | Totals | |||
| £ | £ | £ | |||
| COST | |||||
| At 1 January 2023 | 4,231 | 3,836 | 8,067 | ||
| Disposals | **(825) ** | **(3,240) ** | **(4,065) ** | ||
| At 31 December 2023 | 3,406 | 596 | **4,002 ** | ||
| DEPRECIATION | |||||
| At 1 January 2023 | 3,531 | 3,359 | 6,890 | ||
| Charge for year | 250 | 477 | 727 | ||
| Disposals | **(825) ** | **(3,240) ** | **(4,065) ** | ||
| At 31 December 2023 | 2,956 | 596 | **3,552 ** | ||
| NET BOOK VALUE | |||||
| At 31 December 2023 | 450 | - | 450 | ||
| At 31 December 2022 | 700 | 477 | 1,177 | ||
| 14. | STOCKS | ||||
| 2023 | 2022 | ||||
| £ | £ | ||||
| Merchandise | - | 3,292 | |||
| 15. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 2023 | 2022 | ||||
| £ | £ | ||||
| Operating debtors | 1,030 | 8,058 | |||
| Prepayments and accrued income | 1,159 | 569 | |||
| 2,189 | 8,627 | ||||
| 16. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 2023 | 2022 | ||||
| £ | £ | ||||
| Other creditors | 1,500 | 1,000 | |||
| Accruals and deferred income | **9,501 ** | 16,602 | |||
| **11,001 ** | 17,602 |
Page 15
The Appledore Book Festival
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
17. MOVEMENT IN FUNDS
| Unrestricted funds General fund Designated Funds Restricted funds Restricted TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund Designated Funds Restricted funds Restricted TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund Designated Funds Restricted funds Restricted TOTAL FUNDS |
At 1.1.23 £ 89,083 1,551 90,634 19,000 109,634 Incoming resources £ 160,130 25,408 185,538 20,000 205,538 At 1.1.22 £ 95,113 5,880 100,993 - 100,993 |
Net movement At in funds 31.12.23 £ £ 16,196 105,279 15,832 17,383 32,028 122,662 (19,000) - 13,028 122,662 Resources Movement expended in funds £ £ (143,934) 16,196 (9,576) 15,832 (153,510) 32,028 (39,000) (19,000) (192,510) 13,028 Net movement At in funds 31.12.22 £ £ (6,030) 89,083 (4,329) 1,551 (10,359) 90,634 19,000 19,000 8,641 109,634 |
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Page 16
The Appledore Book Festival
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
17. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 141,950 | (147,980) | (6,030) |
| Designated Funds | 15,929 | (20,258) | (4,329) |
| 157,879 | (168,238) | (10,359) | |
| Restricted funds | |||
| Restricted | 26,000 | (7,000) | 19,000 |
| TOTAL FUNDS | 183,879 | (175,238) | 8,641 |
General funds are ticket sales and other incoming resources receivable or generated for the objects of the charity without further specific purpose and which the charity may use for its purpose at its discretion.
Restricted funds relate to monies donated with the specific restriction that they contribute towards the cost of the schools programme.
Designated funds are funds that the trustees have chosen to set aside for the provision of the schools programme.
In the opinion of the Trustees, sufficient funds are held in an appropriate form to enable each fund to be applied in accordance with the relevant restrictions.
18. RELATED PARTY DISCLOSURES
There were no disclosable related party transactions for the year ended 31 December 2023.
19. MEMBERSHIP
The company is limited by guarantee and does not have a share capital.
In the event of the company being wound up, the members of the company are liable to contribute to any deficiency there may be, providing the contribution shall not exceed £10 per member.
The total number of members at 31 December 2023 was 8.
Page 17
The Appledore Book Festival
Detailed Statement of Financial Activities for the Year Ended 31 December 2023
| Unrestricted Restricted funds funds £ £ INCOME AND ENDOWMENTS Donations and legacies Donations 23 - Other trading activities Fundraising events 10,375 - Food and drink 241 - Waterstone commission on book sales 4,086 - 14,702 - Charitable activities Ticket sales 109,873 - Income from schools 11,941 - Friends of Appledore Book Festival 19,429 - Grants 9,915 20,000 151,158 20,000 Other income Advertising and sponsorship 19,150 - Interest received 505 - 19,655 - Total incoming resources 185,538 20,000 EXPENDITURE Other trading activities Cost of food and drink 5,083 - 5,083 - |
2023 Total funds £ 23 10,375 241 4,086 14,702 109,873 11,941 19,429 29,915 171,158 19,150 505 19,655 205,538 5,083 5,083 |
2022 Total funds £ 1,010 6,003 614 3,098 9,715 92,455 15,929 19,770 26,500 154,654 18,500 - 18,500 183,879 2,872 2,872 |
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Page 18
The Appledore Book Festival
Detailed Statement of Financial Activities for the Year Ended 31 December 2023
| Charitable activities Festival director's fees Festival administrator’s fees Programme and ticket production Box office commission Box office expenses Venue hire Equipment hire Sound, lighting and broadband Authors' appearance fees Author accommodation Author food and refreshments Author stewards mileage expenses Author travel expenses Public liability insurance Venue beautification Special events Fringe performer fees Schools authors' fees/expenses Schools authors’ accommodation Schools author food and refreshments Schools book purchases Schools mileage expenses Support costs Other expenditure Advertising Gifts Postage and stationery Subscriptions and filing fee Signage and banners Bank charges Sundry Website costs Depreciation Office/general administration IT and equipment Donations Schools administration Schools sundry Governance costs Independent examiner's remuneration Total resources expended Net income/(expenditure) |
Unrestricted Restricted funds funds £ £ 29,500 - 10,500 - 4,895 - 7,381 - - - 4,869 - 12,604 - 22,503 - 6,320 - 5,101 - 426 - 82 - 1,175 - 899 - 105 - 5,407 - 3,815 - - 18,159 - 5,548 - 2,319 7,349 11,445 - 1,529 122,931 39,000 9,293 - 830 - 464 - 762 - 745 - 2,511 - 4,713 - 83 - 727 - 381 - 1,291 - 40 - 1,000 - 716 - 23,556 - 1,940 - 153,510 39,000 32,038 (19,000) |
2023 Total funds £ 29,500 10,500 4,895 7,381 - 4,869 12,604 22,503 6,320 5,101 426 82 1,175 899 105 5,407 3,815 18,159 5,548 2,319 18,794 1,529 161,931 9,293 830 464 762 745 2,511 4,713 83 727 381 1,291 40 1,000 716 23,556 1,940 192,510 13,028 |
2022 Total funds £ 26,000 8,565 4,666 5,715 4,518 6,486 12,998 22,111 19,514 4,406 446 98 1,584 692 - 2,317 3,231 16,340 5,805 344 1,785 1,658 149,279 8,015 557 37 743 669 149 2,466 696 1,750 4,117 635 700 1,000 163 21,697 1,390 175,238 8,641 |
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Page 19
The Appledore Book Festival
Schools Programme Funds Schedule for the Year Ended 31 December 2023
| Designated Restricted funds funds £ £ INCOME AND ENDOWMENTS Income from schools 25,408 - Donations - - Grants - 20,000 Total incoming resources 25,408 20,000 EXPENDITURE Schools authors' fee/ expenses - 18,159 Schools author accommodation - 5,548 Schools author food and refreshments - 2,319 Schools mileage expenses - 1,529 Schools admin 1,000 - Schools book purchases 7,349 11,445 Schools sundry expenses 1,227 - Total resources expended 9,576 39,000 Net income 15,832 (19,000) RECONCILIATION OF FUNDS Total funds brought forward 1,551 19,000 Total funds carried forward 17,383 - Represented by: Cash at bank 17,383 - 17,383 - |
2023 Total funds £ 25,408 - 20,000 45,408 18,159 5,548 2,319 1,529 1,000 18,794 1,227 48,576 (3,168) 20,551 17,383 17,383 17,383 |
2022 Total Funds £ 15,929 500 25,500 41,929 16,340 5,805 344 1,658 1,000 1,785 326 27,258 14,671 5,880 20,551 20,551 20,551 |
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This page does not form part of the statutory financial statements
Page 20