**REGISTERED COMPANY NUMBER: 10016211 (England and Wales) REGISTERED CHARITY NUMBER: 1171761**
**The Appledore Book Festival Report of the Trustees and**
**Unaudited Financial Statements**
**for the Year Ended 31 December 2021**
R T Marke & Co Ltd Chartered Accountants 69 High Street Bideford Devon EX39 2AT
**The Appledore Book Festival**
## **Contents of the Financial Statements for the Year Ended 31 December 2021**
||**Page**|
|---|---|
|**Report of the Trustees**|1 to 5|
|**Independent Examiner's Report**|6|
|**Statement of Financial Activities**|7|
|**Balance Sheet**|8 to 9|
|**Notes to the Financial Statements**|10 to 17|
|**Detailed Statement of Financial Activities**|18 to 19|
|**Schools Programme Funds Schedule**|20|
**The Appledore Book Festival (Registered number: 10016211)**
## **Report of the Trustees for the Year Ended 31 December 2021**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
To advance the education of the public in the subject of literature, reading and the local history of Appledore and its surrounding area.
To advance any purpose that is charitable according to the laws of England and Wales and for the benefit of the public. To provide opportunities for all ages and abilities to increase their enjoyment of reading and engage in creative writing by having access to high quality book-related events.
To raise money to supplement Schools' Outreach Programme.
To support local charities, as determined by the trustees.
To encourage the continued use and sustainability of libraries within North Devon
To raise the profile of Appledore and the surrounding area through an annual book festival and related activities.
## **Grantmaking**
Grants are made to other charities based on available surplus and at the Trustees' discretion, ensuring at all times that the charity's objects are complied with.
In 2020 the festival made a loss and therefore the trustees ensured that the reserves were brought back up to £50,000 before allocating funds from the 2021 surplus. It has been agreed that £2,000 should be set aside to support the Schools Programme and local community projects including St Mary's Hall.
Page 1
**The Appledore Book Festival (Registered number: 10016211)**
## **Report of the Trustees for the Year Ended 31 December 2021**
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
Since its foundation in 2006 the Appledore Book Festival has set out to provide access to book-related events to the residents of Appledore in particular, and a wider public in general, to increase the enjoyment of books and reading in the community.
The board of nine trustees met eight times during the year to ensure that The Appledore Book Festival complied with its Articles of Association, charity law, company law and any other relevant legislation or regulations and that it pursues its aims and objectives.
The trustees worked very closely with the Festival Director and other key personnel providing support and guidance whenever necessary. They took the decision not to hold a drive-in but to support the Festival Director's alternative suggestion of a hybrid festival using a marquee at Skern followed by several days in village venues. Inevitably this posed a financial risk and following the loss of the previous year the trustees were wary. A very detailed budget was adopted but it was necessary to make sure that sufficient income in the form of grants, sponsors, friends' memberships and donations was secured to cover the additional costs of the marquee and audio-visual equipment. A united effort between Trustees and the Festival Committee resulted in the securement of well over £50,000.
The 2021 Festival, under the enthusiastic and skilful direction of Ann Juby, was an enormous success. The marquee was well received by presenters and audiences alike and ticket sales exceeded our predictions. The trustees took a very active role during the festival by interviewing, introducing events, collecting and looking after authors, serving canapés and drinks etc.
In November, trustees attended a planning day where strengths, weaknesses and strategies for the future were discussed. Strategic plans for the future were drawn up and some of these, including the appointment of another patron, Ann Cleeves, are already being implemented as we prepare for the 2022 Festival.
## **Benefits to the Village**
The Festival attracted many visitors to Appledore village and Skern Lodge. The local shops, hotels, B&Bs and restaurants benefited from additional custom and the people from Appledore were able to enjoy an array of cultural events. The Schools Programme brought renowned authors into the schools to excite and inspire the readers and writers of the future.
## **Support**
All of the above was achieved thanks to the efforts of an amazing festival team which included countless hours from volunteers. Our thanks also go to all the businesses and individuals who have supported us financially either through sponsorship or in kind. We are extremely grateful for the grants received from the following grants providers:
For the main festival: The Balsdon Trust, Bideford Bridge Trust, The Elmgrant Trust, Foyles, The Masons, Northam Town Council and individual district and county councillors.
For the Schools Programme: The Amory Trust, Fullabrook, The Norman Family Trust, The Northam Mayor and several Local Rotary Clubs.
Without this support there would be no Festival and we are eternally grateful to everyone who contributed towards its success, including the audiences, without whom we definitely could not function.
## **Financial effect of significant events**
In September 2021 we still had to adhere to certain restrictions to ensure COVID-safe festival which meant additional costs relating to the hire of equipment to put on events at Skern.
The Schools Week went ahead with greater take-up than expected but some events had to be postponed until 2022 due to Covid outbreaks.
There were no other significant financial events during the year.
Page 2
**The Appledore Book Festival (Registered number: 10016211)**
## **Report of the Trustees for the Year Ended 31 December 2021**
## **FINANCIAL REVIEW**
## **Reserves policy**
The net incoming resources for the year amounted to £57,473 (2020 - net outgoing resources £26,259), all of which was the amount attributable to general reserves, which now stand at £100,993 (2020 - £43,520).
The Trustees have established a policy whereby sufficient free reserves are maintained as unrestricted funds to allow the charity to continue to operate in the event of a short-term drop in funding. The amount which the Trustees consider sufficient for this purpose is £50,000.
Since we had to use approximately £20,000 from our cash reserves the Trustees and Committee members embarked on a massive fundraising programme in order to replenish reserves.
## **FUTURE PLANS**
As trustees we are committed to improving the festival year on year whilst retaining the friendly, small festival atmosphere. Plans for a 2022 hybrid festival are underway using village venues, Kingsley School and Skern. The aim is to continue to provide a surplus to ensure that we are able to comply with the aims of the charity. In particular, the trustees are keen to increase the visibility of the School Programme since they recognise the importance of raising literacy levels by inspiring the readers and writers of the future.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The organisation is a charitable company limited by guarantee, incorporated on 19 February 2016. The company was established under a Memorandum of Association as amended on 8 December 2016, which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £10.
## **Public benefit**
As trustees of the charity we have complied with the duty in Section 17 of the 2011 Charities Act to have due regard to guidance published by the Charity Commission.
In planning our activities for the year we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings and will continue to do so in the coming year.
## **Recruitment and appointment of new trustees**
New trustees are nominated and appointed at the annual general meeting.
All new trustees are inducted and trained by the existing trustees.
## **Organisational structure**
The board of Trustees met eight times during the year to ensure that The Appledore Book Festival complied with its governing document, charity law, company law and any other relevant legislation or regulations. This was done by making sure that all the correct policies and documents were place and by reviewing them regularly. We also worked closely with the Festival Director and other key personnel providing support and guidance whenever necessary.
## **Key management remuneration**
The trustees, together with the Festival Committee, are the key management personnel in charge of directing and controlling the charity. All trustees and committee members give their time freely and no trustee received remuneration during the year. Details of trustees' expenses and related party transactions are disclosed in note 10 to the accounts.
## **Patrons**
We have an amazing group of patrons who supported us in 2021 with several of them chairing events. A new patron, Ann Cleeves, joined the team in May 2022.
Page 3
**The Appledore Book Festival (Registered number: 10016211)**
## **Report of the Trustees for the Year Ended 31 December 2021**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Risk management**
The Trustees of the Appledore Book Festival in recognition of their duty to manage appropriately the risks involved in carrying out the aims and objectives in the Book Festival Constitution, undertake as follows:
(i) to keep under regular review the major risks likely to affect the Festival in the areas of
governance operations finances environmental and external factors compliance with laws and regulations;
(ii) to ensure that major risks are identified, addressed and reviewed; and
(iii) to establish control systems to manage such risks.
The Trustees have received regular reports on risk identification processes and their evaluation and monitoring. It was the duty of the Festival Director to make a risk assessment for the running of the Festival and to document details regarding the safety provisions for all venues used for festival events.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
10016211 (England and Wales)
**Registered Charity number** 1171761
## **Registered office**
18 Windmill Lane Northam Bideford Devon EX39 1BZ
## **Trustees**
Richard Hamilton Cable Chairman Janet Dianne Thompson Secretary David Johnson Treasurer, appointed 07/02/2022, resigned 14/09/2022 Judith Ann Byrne Elizabeth Louise Eggleton Appointed 05/02/2021 Patricia Hadley-Smith Mark Juby Patricia Lancaster Appointed 07/02/2022 Susan Sandon Sara Mendosa Resigned 07/02/2022 John Rankine Resigned 07/02/2022 David Dykes Stevenson Appointed 14/09/2022
Page 4
**The Appledore Book Festival (Registered number: 10016211)**
## **Report of the Trustees for the Year Ended 31 December 2021**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Independent Examiner**
Edward Meardon FCA R T Marke & Co Ltd Chartered Accountants 69 High Street Bideford Devon EX39 2AT
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES**
The trustees (who are also the directors of The Appledore Book Festival for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charity SORP;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 14 September 2022 and signed on its behalf by:
Janet Dianne Thompson - Trustee
Page 5
**Independent Examiner's Report to the Trustees of The Appledore Book Festival (Registered number: 10016211)**
## **Independent examiner's report to the trustees of The Appledore Book Festival ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2021.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Edward Meardon FCA R T Marke & Co Ltd Chartered Accountants 69 High Street Bideford Devon EX39 2AT
Date: 29 September 2022
Page 6
## **The Appledore Book Festival**
## **Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31 December 2021**
|Unrestricted
Designated
fund
Funds
Notes
£
£
**INCOME AND**
**ENDOWMENTS FROM**
Donations and legacies
3
**46,327**
**-**
**Charitable activities**
5
Main Festival
**89,474**
**-**
Schools
**-**
**10,980**
Other trading activities
4
**7,012**
**-**
Other income
**16,820**
**-**
**Total**
**159,633**
**10,980**
**EXPENDITURE ON**
**Raising funds**
Other trading activities
6
**520**
**-**
**520**
**-**
**Charitable activities**
7
Main Festival
**99,231**
**-**
Fringe Events
**2,136**
**-**
Schools
**-**
**10,173**
Other charitable activities
**1,080**
**-**
**Total**
**102,967**
**10,173**
**NET**
**INCOME/(EXPENDITURE)**
**56,666**
**807**
**RECONCILIATION OF**
**FUNDS**
**Total funds brought forward**
**38,447**
**5,073**
**TOTAL FUNDS CARRIED**
**FORWARD**
**95,113**
**5,880**|Restricted
fund
£
**-**
**-**
**3,620**
**-**
**-**
**3,620**
**-**
**-**
**-**
**-**
**3,620**
**-**
**3,620**
**-**
**-**
**-**|**2021**
**Total**
**funds**
**£**
**46,327**
**89,474**
**14,600**
**7,012**
**16,820**
**174,233**
**520**
**520**
**99,231**
**2,136**
**13,793**
**1,080**
**116,760**
**57,473**
**43,520**
**100,993**|2020
Total
funds
£
5,510
43,740
-
5,884
5,803
60,937
4,694
4,694
81,782
-
-
720
87,196
(26,259)
69,779
43,520|
|---|---|---|---|
## **CONTINUING OPERATIONS**
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
Page 7
## **The Appledore Book Festival (Registered number: 10016211)**
## **Balance Sheet 31 December 2021**
|Unrestricted
Designated
fund
Funds
Notes
£
£
**FIXED ASSETS**
Tangible assets
13
**1,331**
**-**
**CURRENT ASSETS**
Debtors
14
**4,885**
**-**
Cash at bank
**94,207 **
**5,880**
**99,092**
**5,880**
**CREDITORS**
Amounts falling due within one
year
15
**(5,310)**
**-**
**NET CURRENT ASSETS**
**93,782 **
**5,880**
**TOTAL ASSETS LESS**
**CURRENT LIABILITIES**
**95,113**
**5,880**
**NET ASSETS**
**95,113**
**5,880**
**FUNDS**
16
Unrestricted funds
**TOTAL FUNDS**|Restricted
fund
£
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**2021**
**Total**
**funds**
**£**
**1,331**
**4,885**
**100,087 **
**104,972**
**(5,310)**
**99,662 **
**100,993**
**100,993**
**100,993**
**100,993**|2020
Total
funds
£
2,667
17
41,586
41,603
(750)
40,853
43,520
43,520
43,520
43,520|
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 8
## **The Appledore Book Festival (Registered number: 10016211)**
## **Balance Sheet - continued 31 December 2021**
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 14 September 2022 and were signed on its behalf by:
Richard Hamilton Cable - Trustee
Susan Sandon - Trustee
The notes form part of these financial statements
Page 9
**The Appledore Book Festival**
**Notes to the Financial Statements for the Year Ended 31 December 2021**
## **1. STATUTORY INFORMATION**
The Appledore Book Festival is a charitable company, limited by guarantee, registered in England and Wales. The charitable company's registered number and registered office address can be found in the Report of the Trustees.
The presentation currency of the financial statements is the Pound Sterling (£).
## **2. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The Appledore Book Festival is a registered charity and so achievements cannot be measured by normal commercial criteria of profit and loss. Accordingly, in order to give a true and fair view the directors have applied the provisions of section 396(4) of the Companies Act 2006 and have presented a Statement of Financial Activities instead of a profit and loss account. This has been prepared in accordance with the SORP and in the opinion of the directors better reflects the special nature of the charity's activities.
The principal accounting policies adopted in the preparation of the financial statements are set out below and remain unchanged from the previous period, and also have been consistently applied within the same accounts.
## **Financial reporting standard 102 - reduced disclosure exemptions**
The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Support costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating staff costs by the time spent and other costs by their usage.
## **Governance costs**
Governance costs include costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.
Page 10
**The Appledore Book Festival**
**Notes to the Financial Statements - continued for the Year Ended 31 December 2021**
## **2. ACCOUNTING POLICIES - continued**
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 25% straight line Computer equipment - 33% straight line
Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended by management.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Going concern**
Having regard to the charity's anticipated future revenues and costs including repayment of debt where appropriate, together with the expected availability of working capital, the trustees consider that it is appropriate to prepare the financial statements on the going concern basis.
## **3. DONATIONS AND LEGACIES**
|Unrestricted
Restricted
funds
funds
£
£
Donations
**46,327**
**-**|**2021**
**Total**
**funds**
**£**
**46,327**|2020
Total
funds
£
5,510|
|---|---|---|
## **4. OTHER TRADING ACTIVITIES**
|**OTHER TRADING ACTIVITIES**|||
|---|---|---|
|Unrestricted
Restricted
funds
funds
£
£
Fundraising events
**3,552**
**-**
Food and drink
**862**
**-**
Waterstone commission on book sales
**2,598**
**-**
**7,012**
**-**|**2021**
**Total**
**funds**
**£**
**3,552**
**862**
**2,598**
**7,012**|2020
Total
funds
£
-
5,106
778|
|||5,884|
Page 11
**The Appledore Book Festival**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2021**
## **5. INCOME FROM CHARITABLE ACTIVITIES**
|Activity
Ticket sales
Main Festival
Friends of Appledore Book
Festival
Main Festival
Income from schools
Schools
Grants
Schools
Grants received, included in the above, are as follows:
Grants
Rotary Club
Grants
M Fullabrook
Grants
Norman Family Charitable Trust
Grants
Sir John and Lady Amory Charitable Trust
**OTHER TRADING ACTIVITIES**
Unrestricted
Restricted
funds
funds
£
£
Bad debts
**-**
**-**
Cost of food and drink
**520**
**-**
**520**
**-**
**CHARITABLE ACTIVITIES COSTS**
Direct
Costs
£
Main Festival
**86,931**
Fringe Events
**2,136**
Schools
**13,793**
Other charitable activities
**-**
**102,860**|**2021**
**£**
**78,144**
**11,330**
**10,980**
**3,620**
**104,074**
**2021**
**£**
**1,420**
**1,000**
**1,000**
**200**
**2021**
**Total**
**funds**
**£**
**-**
**520**
**520**
Support
costs (see
note 8)
£
**12,300**
**-**
**-**
**1,080**
**13,380**|2020
£
35,660
8,080
-
-
43,740
2020
£
-
-
-
-
2020
Total
funds
£
370
4,324
4,694
Totals
£
**99,231**
**2,136**
**13,793**
**1,080**
**116,240**|
|---|---|---|
Grants received, included in the above, are as follows:
## **6. OTHER TRADING ACTIVITIES**
## **7. CHARITABLE ACTIVITIES COSTS**
Page 12
## **The Appledore Book Festival**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2021**
## **8. SUPPORT COSTS**
|Main Festival
Other charitable activities
Support costs, included in the above, are as follows:
Advertising
Gifts
Postage and stationery
Subscriptions and filing fee
Signage and banners
Bank charges
Sundry
Website costs
Depreciation of tangible fixed assets
Loss on disposal of tangible fixed assets
Independent examiner's remuneration|Other
Governance
expenditure
costs
Totals
£
£
£
**12,300**
**-**
**12,300**
**-**
**1,080**
**1,080**
**12,300**
**1,080**
**13,380**
**2021**
2020
Other
Main
charitable
**Total**
Total
Festival
activities
**activities**
activities
£
£
**£**
£
**3,630**
**-**
**3,630**
3,887
**579**
**-**
**579**
120
**865**
**-**
**865**
108
**838**
**-**
**838**
761
**2,564**
**-**
**2,564**
-
**121**
**-**
**121**
84
**711**
**-**
**711**
656
**1,656**
**-**
**1,656**
1,848
**1,336**
**-**
**1,336**
1,336
**-**
**-**
**-**
7,838
**-**
**1,080**
**1,080**
720
**12,300**
**1,080**
**13,380**
17,358|
|---|---|
## **9. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
||**2021**|2020|
|---|---|---|
||**£**|£|
|Independent examiner's remuneration|**1,080**|720|
|Depreciation - owned assets|**1,336**|1,336|
|Deficit on disposal of fixed assets|**-**|7,838|
## **10. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 December 2021 nor for the year ended 31 December 2020.
## **Trustees' expenses**
The trustees' expenses paid in the year totalled £1,943, claimed by 4 trustees. This was £142 for author mileage, £426 for venue hire, £80 for gifts, £520 for cost of food and drink, £135 for other sundry expenses, £241 for school mileage expenses, £47 for postage and stationery, £13 for subscriptions and £339 for signage and banners.
Page 13
**The Appledore Book Festival**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2021**
## **11. STAFF COSTS**
There were no employees under contracts of employment in force at any time either during the period.
No employees received emoluments in excess of £60,000.
|**12.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
Designated
Restricted
fund
Funds
fund
£
£
£
**INCOME AND ENDOWMENTS FROM**
**Charitable activities**
Main Festival
43,740
-
-
Other trading activities
11,394
-
-
Other income
5,803
-
-
**Total**
60,937
-
-
**EXPENDITURE ON**
**Raising funds**
Other trading activities
4,694
-
-
4,694
-
-
**Charitable activities**
Main Festival
81,728
54
-
Other charitable activities
720
-
-
**Total**
87,142
54
-
**NET INCOME/(EXPENDITURE)**
(26,205)
(54)
-
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
64,652
5,127
-
**TOTAL FUNDS CARRIED FORWARD**
38,447
5,073
-|Total
funds
£
43,740
11,394
5,803
60,937
4,694
4,694
81,782
720
87,196
(26,259)
69,779
43,520|
|---|---|
Page 14
## **The Appledore Book Festival**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2021**
|**13.**|**TANGIBLE FIXED ASSETS**|||||
|---|---|---|---|---|---|
|||Fixtures||||
|||and||Computer||
|||fittings||equipment|Totals|
||||£|£|£|
||**COST**|||||
||At 1 January 2021 and 31 December 2021|**3,231 **||**3,240**|**6,471**|
||**DEPRECIATION**|||||
||At 1 January 2021|**2,724**||**1,080**|**3,804**|
||Charge for year||**256**|**1,080**|**1,336**|
||At 31 December 2021|**2,980**||**2,160**|**5,140**|
||**NET BOOK VALUE**|||||
||At 31 December 2021||**251 **|**1,080**|**1,331 **|
||At 31 December 2020||507|2,160|2,667|
|**14.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||||
|||||**2021**|2020|
|||||**£**|£|
||Operating debtors|||**4,478**|17|
||Prepayments and accrued income|||**407 **|-|
|||||**4,885**|17|
|**15.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||||
|||||**2021**|2020|
|||||**£**|£|
||Other creditors|||**750**|750|
||Accruals and deferred income|||**4,560**|-|
|||||**5,310**|750|
Page 15
## **The Appledore Book Festival**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2021**
## **16. MOVEMENT IN FUNDS**
|**Unrestricted funds**
General fund
Designated Funds
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
Designated Funds
**Restricted funds**
Restricted
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General fund
Designated Funds
**TOTAL FUNDS**|At 1.1.21
£
**38,447**
**5,073**
**43,520**
**43,520**
Incoming
resources
£
**159,633**
**10,980**
**170,613**
**3,620**
**174,233**
At 1.1.20
£
64,652
5,127
69,779
69,779|Net
movement
At
in funds
31.12.21
£
£
**56,666**
**95,113**
**807 **
**5,880**
**57,473**
**100,993**
**57,473**
**100,993**
Resources
Movement
expended
in funds
£
£
**(102,967)**
**56,666**
**(10,173) **
**807 **
**(113,140)**
**57,473**
**(3,620)**
**-**
**(116,760) **
**57,473**
Net
movement
At
in funds
31.12.20
£
£
(26,205)
38,447
(54)
5,073
(26,259)
43,520
(26,259)
43,520|
|---|---|---|
Page 16
## **The Appledore Book Festival**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2021**
## **16. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|60,937|(87,142)|(26,205)|
|Designated Funds|-|(54)|(54)|
||60,937|(87,196)|(26,259)|
|**TOTAL FUNDS**|60,937|(87,196)|(26,259)|
General funds are ticket sales and other incoming resources receivable or generated for the objects of the charity without further specific purpose and which the charity may use for its purpose at its discretion.
Restricted funds relate to monies donated with the specific restriction that they contribute towards the cost of the schools programme.
Designated funds are funds that the trustees have chosen to set aside for the provision of the schools programme.
## **17. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 December 2021.
## **18. MEMBERSHIP**
The company is limited by guarantee and does not have a share capital.
In the event of the company being wound up, the members of the company are liable to contribute to any deficiency there may be, providing the contribution shall not exceed £10 per member.
The total number of members at 31 December 2021 was 9.
Page 17
## **The Appledore Book Festival**
## **Detailed Statement of Financial Activities for the Year Ended 31 December 2021**
|Unrestricted
Restricted
funds
funds
£
£
**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
**46,327**
**-**
**Other trading activities**
Fundraising events
**3,552**
**-**
Food and drink
**862**
**-**
Waterstone commission on book sales
**2,598**
**-**
**7,012**
**-**
**Charitable activities**
Ticket sales
**78,144**
**-**
Income from schools
**10,980**
**-**
Friends of Appledore Book Festival
**11,330**
**-**
Grants
**-**
**3,620**
**100,454**
**3,620**
**Other income**
Advertising and sponsorship
**16,820**
**-**
**Total incoming resources**
**170,613**
**3,620**
**EXPENDITURE**
**Other trading activities**
Bad debts
**-**
**-**
Cost of food and drink
**520**
**-**
**520**
**-**|2021
Total
funds
£
**46,327**
**3,552**
**862**
**2,598**
**7,012**
**78,144**
**10,980**
**11,330**
**3,620**
**104,074**
**16,820**
**174,233**
**-**
**520**
**520**|2020
Total
funds
£
5,510
-
5,106
778
5,884
35,660
-
8,080
-
43,740
5,803
60,937
370
4,324
4,694|
|---|---|---|
This page does not form part of the statutory financial statements
Page 18
## **The Appledore Book Festival**
## **Detailed Statement of Financial Activities**
## **for the Year Ended 31 December 2021**
|Unrestricted
Restricted
funds
funds
£
£
**Charitable activities**
Festival director's fees
**27,445**
**-**
Programme and ticket production
**4,483**
**-**
Box office commission
**3,000**
**-**
Box office expenses
**5,690**
**-**
Venue hire
**13,346**
**-**
Sound, lighting and broadband
**17,950**
**-**
Authors' appearance fees
**6,600**
**-**
Author accommodation
**4,458**
**-**
Author food and refreshments
**1,097**
**-**
Author stewards mileage expenses
**175**
**-**
Author travel expenses
**935**
**-**
Public liability insurance
**204**
**-**
Venue beautification
**30**
**-**
Special events
**1,518**
**-**
Fringe performer fees
**2,136**
**-**
Schools authors' fees/expenses
**5,180**
**3,620**
School authors’ accommodation
**3,280**
**-**
Schools author food and refreshments
**988**
**-**
School mileage expenses
**725**
**-**
**99,240**
**3,620**
**Support costs**
**Other expenditure**
Advertising
**3,630**
**-**
Gifts
**579**
**-**
Postage and stationery
**865**
**-**
Subscriptions and filing fee
**838**
**-**
Signage and banners
**2,564**
**-**
Bank charges
**121**
**-**
Sundry
**711**
**-**
Website costs
**1,656**
**-**
Depreciation
**1,336**
**-**
Loss on disposal of tangible fixed assets
**-**
**-**
**12,300**
**-**
**Governance costs**
Independent examiner's remuneration
**1,080**
**-**
Total resources expended
**113,140**
**3,620**
**Net income/(expenditure)**
**57,473**
**-**|2021
Total
funds
£
**27,445**
**4,483**
**3,000**
**5,690**
**13,346**
**17,950**
**6,600**
**4,458**
**1,097**
**175**
**935**
**204**
**30**
**1,518**
**2,136**
**8,800**
**3,280**
**988**
**725**
**102,860**
**3,630**
**579**
**865**
**838**
**2,564**
**121**
**711**
**1,656**
**1,336**
**-**
**12,300**
**1,080**
**116,760**
**57,473**|2020
Total
funds
£
24,000
986
1,000
2,065
3,373
20,684
6,937
1,980
1,953
237
11
252
1,612
-
-
54
-
-
-
65,144
3,887
120
108
761
-
84
656
1,848
1,336
7,838
16,638
720
87,196
(26,259)|
|---|---|---|
This page does not form part of the statutory financial statements
Page 19
**The Appledore Book Festival**
## **Schools Programme Funds Schedule for the Year Ended 31 December 2021**
|**Designated**
**Restricted**
**funds**
**funds**
**£**
**£**
**INCOME AND ENDOWMENTS**
Income from schools
**10,980**
**-**
Grants
**-**
**3,620**
**Total incoming resources**
**10,980**
**3,620**
**EXPENDITURE**
Schools authors' fee/ expenses
**5,180**
**3,620**
School author accommodation
**3,280**
**-**
Schools author food and refreshments
**988**
**-**
School mileage expenses
**725**
**-**
**Total resources expended**
**10,173**
**3,620**
**Net income**
**807 **
**-**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**5,073**
**-**
**Total funds carried forward**
**5,880**
**-**
**Represented by:**
Cash at bank
**5,880**
**-**
**5,880**
**-**|**2021**
**Total**
**funds**
**£**
**10,980**
**3,620**
**14,600**
**8,800**
**3,280**
**988**
**725**
**13,793**
**807 **
**5,073**
**5,880**
**5,880**
**5,880**|2020
Total
Funds
£
-
-
-
54
-
-
-
54
(54)
5,127
5,073
5,073
5,073|
|---|---|---|
This page does not form part of the statutory financial statements
Page 20