Cottingham Village Trust ## **CVT AGM – WEDNESDAY 29[th] OCTOBER 2025** ## **TRUSTEE REPORT** The year since the last AGM has been another of success in terms of the number of regular and one-off events held at the Civic Hall and we continue to be a seven day operation. The number of days during the year when there are no activities in progress can be counted on the fingers of one hand. We continue to develop a close relationship with the health bodies and NHS both locally and regionally. Blood Donor sessions continue at an average of 1.5 sessions per month over the year and we host regular meetings for groups affected by diabetes, pulmonary fibrosis, asbestos related conditions and Parkinson’s. We have also hosted a number of NHS training sessions and staff meetings. Regular Hirers continue to be a mainstay of our income and many have been with us since Day One, we have also been successful in welcoming new business. Although income from regular hall/room hire is sufficient to provide the bulk of our on-going regular costs we have, increased our room hire prices to cover the increases that we have all seen in the cost of utilities, staff costs etc. The income from the bar during GIGS along with grants we have acquired provides the funding for the improvements we are continuing to make to the premises. As an indication of the past year’s activity the number of bookings increased and there was also an increase in the number of GIGS compared to 2023/2024 which increased our income for the 2024/2025 financial year. We have many GIGS booked for the present year but to date many of the GIGS have been seated which has meant a reduction in bar earnings for us which will be reflected at the end of this financial year. Considerable efforts have been made in recent months to improve the IT requirements of the Trust and this work is continuing. As well as the day to day maintenance and upkeep there has been two major refurbishment expenses this year – the disabled lift from the hall to the bar area has been replaced, toilets have been installed in the Enterprise Suite (bar area) and the Public Toilets have been totally refurbished. This latter project was carried out with funds from an ERYC grant and funds from our bar earnings. The Trustees would like to thank our volunteers for all their essential hard work and good humour throughout the year, we could not succeed without your efforts. Many 1 Cottingham Village Trust of our volunteers have been with us from Day 1 and we continue to welcome new faces to our volunteer numbers. To our staff, Andrew, Tony and Peter, thanks for your input and willingness to be flexible in order to meet our various commitments, thanks to Mary who organises the volunteers and manages the room hire. We also formally thank Annette who has just retired from a caretaker role, Annette had been the caretaker when the Civic Hall was managed by ERYC and has been with us from day One. Finally, may I on your behalf thank the Board of Trustees, Ian, Geoff, Jane, Katrin, Pat, Peter, Mike and Caroline for their guidance and support in the past year, not forgetting Rob who retired in March but had made a good contribution to our progress. 2 Cottingham Village Trust Registered Charity No. 1171733 Accounts for the year ending th 28 February 2025 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Cottingham Village Trust On accounts for the year ended 2810212025 Charity no (if any) 1171733 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 2810212025. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's ststement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 0811012025 Name: Matthew Stephen Kendall Relevant professional qualification(s) or body {if any): FCA Address: 2 Exeter Street Cottingham HU16 4LU April 2024 Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent exarnination of charity accounts: directions and guidance for examiners). Glve here brlef detalls of any items that the examlner wlshe8 to disclose. Aprfl 2024 Cottlngham Vlllage Trust Reglstered Charlty No. 1171733 Perfod end 28 February 202S Flnanclal Revlew The Income and expenditure account for the year endlng 28th February 2025 shows a surplus of £122,907. Thls Is an Increase from £28,785 for the year endlng 29 February 2024, this Increase Is largely due to grant Income received for capital expenditure. Durlng the year capital spend of £109,199 has been fvnded by this and prior year surplus's, most of this capital spend will be depreciated over the next 10 years. The trustees have declded that a minlmum cash balance of £IO.000 Is always requlred In case of emergency and unforeseen costs, Cottingham Vlllage Trust (cvr) has achleved thls throughout the whole year. The Trustees are plannlng that as cvr holds the requlred mlnlmum cash reserves any surplus funds will continue to be reinvested into the Civlc Hall, this will continue until the Civic Hall is brought up to the required standard. Cottlnaham Vllla8eTru5t ft￿ster¢d Chirfty No. 1171733 Inwme & EMpeftdl¢ur¢ A¢¢ount Year End 2810212025 Year End 29102ft024 Bar Sale5 Bar costs Securlty 8ar Llcence £101.873 41.013 -£5.330 -£180 £55,351 £92,897 -£37.883 -£3.072 240 £51,702 Tlckets Sold Sundry Income Band/Pantornlme Fee Food and Caterlng One off Event Ucences Venue Hlre Wrlstbands £3.127 £325 £7.1SD £933 3.011 1,449 150 £0 1,069 £3A73 Rentsl Income Hall Hire Income Offlce Rental Income E91.861 £1.075 £92,936 £76.640 £0 £76,640 Total Generated from Operatlons £150.671 £iau14 OPERATING com Advertlslng Cleanln8 Computer Costs Dep￿datIon Insurance Ught & Heat Le831 Fees Loan Interest Partlal Exemptlon Expense PPL LlcÈncÈ PrEntJng Ilates Rep8lrs St•tlonery Sundry Telephone Tralnlng Wages Waste Disposal Web51te -£21 -£2,796 £0 -£50,670 -£4,258 19.024 -£72 -£8,In -£15.713 448 -£1,885 42,947 32,434 -É2,884 -£19,125 -£1.272 4,796 -E2.588 £0 £0 -£3,822 48.937 -£462 -£4.529 -£1,564 -£1256 435.670 -£4,772 .£8.120 4137,063 -£9,524 -£25.543 369 42.036 -£1,476 2.350 -£42.774 £736 -£1.$80 4186,095 DMatton$ & Grants Donatlons Rece1￿1 Donatlons Made Employmert Allowance Irtte￿$t Income Grants Recel¥ed Fundraisin8 Lottery E5.505 -£2,754 £1,548 £0 £143.142 £0 £10,890 £158,331 £6,142 -£580 £1,048 £0 É27,42S Eo £0 £14,034 Surplusl(Oefidt) £iU907 £24785 Cottlngham Vllla8e Trust Reglstered Charlty No. 1171733 Balance Sheet At 2910212024 At 2810212025 Flxed Assets Buildings Fixtures and Fittings Equipment £9,696 £147,264 £46.105 £203,065 £159,682 £110,604 £41,978 £312,264 Bar Stock Prepayments Debtors Staff Loan Cash Bank Account £4,523 £242 £2,573 £8.559 £50 £112,267 £128,214 £3,319 £0 £4,115 £5,259 £50 £146.745 £159,488 Current Llabllltles Income in Advance Accruals Trade Credltors PAYE Penslons Wages VAT Loan £0 £289 £5,532 £0 £4,565 £9,489 43 £102 £0 £1,800 -£8 £86 £0 -£29,949 JJ £116,732 £92.681 £94,295 £110,247 £238,598 £361￿5 Reserves B/fwd Surplus/(Deficlt) C/ftYd £209.749 £28,849 £238.598 £238.598 £122,907 £361,505 £0 £0 Cottingham Village Trust Registered Charity No. 1171733 Accounts for the year ending th 28 February 2025 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Cottingham Village Trust On accounts for the year ended 2810212025 Charity no (if any) 1171733 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 2810212025. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's ststement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 0811012025 Name: Matthew Stephen Kendall Relevant professional qualification(s) or body {if any): FCA Address: 2 Exeter Street Cottingham HU16 4LU April 2024 Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent exarnination of charity accounts: directions and guidance for examiners). Glve here brlef detalls of any items that the examlner wlshe8 to disclose. Aprfl 2024 Cottlngham Vlllage Trust Reglstered Charlty No. 1171733 Perfod end 28 February 202S Flnanclal Revlew The Income and expenditure account for the year endlng 28th February 2025 shows a surplus of £122,907. Thls Is an Increase from £28,785 for the year endlng 29 February 2024, this Increase Is largely due to grant Income received for capital expenditure. Durlng the year capital spend of £109,199 has been fvnded by this and prior year surplus's, most of this capital spend will be depreciated over the next 10 years. The trustees have declded that a minlmum cash balance of £IO.000 Is always requlred In case of emergency and unforeseen costs, Cottingham Vlllage Trust (cvr) has achleved thls throughout the whole year. The Trustees are plannlng that as cvr holds the requlred mlnlmum cash reserves any surplus funds will continue to be reinvested into the Civlc Hall, this will continue until the Civic Hall is brought up to the required standard. Cottlnaham Vllla8eTru5t ft￿ster¢d Chirfty No. 1171733 Inwme & EMpeftdl¢ur¢ A¢¢ount Year End 2810212025 Year End 29102ft024 Bar Sale5 Bar costs Securlty 8ar Llcence £101.873 41.013 -£5.330 -£180 £55,351 £92,897 -£37.883 -£3.072 240 £51,702 Tlckets Sold Sundry Income Band/Pantornlme Fee Food and Caterlng One off Event Ucences Venue Hlre Wrlstbands £3.127 £325 £7.1SD £933 3.011 1,449 150 £0 1,069 £3A73 Rentsl Income Hall Hire Income Offlce Rental Income E91.861 £1.075 £92,936 £76.640 £0 £76,640 Total Generated from Operatlons £150.671 £iau14 OPERATING com Advertlslng Cleanln8 Computer Costs Dep￿datIon Insurance Ught & Heat Le831 Fees Loan Interest Partlal Exemptlon Expense PPL LlcÈncÈ PrEntJng Ilates Rep8lrs St•tlonery Sundry Telephone Tralnlng Wages Waste Disposal Web51te -£21 -£2,796 £0 -£50,670 -£4,258 19.024 -£72 -£8,In -£15.713 448 -£1,885 42,947 32,434 -É2,884 -£19,125 -£1.272 4,796 -E2.588 £0 £0 -£3,822 48.937 -£462 -£4.529 -£1,564 -£1256 435.670 -£4,772 .£8.120 4137,063 -£9,524 -£25.543 369 42.036 -£1,476 2.350 -£42.774 £736 -£1.$80 4186,095 DMatton$ & Grants Donatlons Rece1￿1 Donatlons Made Employmert Allowance Irtte￿$t Income Grants Recel¥ed Fundraisin8 Lottery E5.505 -£2,754 £1,548 £0 £143.142 £0 £10,890 £158,331 £6,142 -£580 £1,048 £0 É27,42S Eo £0 £14,034 Surplusl(Oefidt) £iU907 £24785 Cottlngham Vllla8e Trust Reglstered Charlty No. 1171733 Balance Sheet At 2910212024 At 2810212025 Flxed Assets Buildings Fixtures and Fittings Equipment £9,696 £147,264 £46.105 £203,065 £159,682 £110,604 £41,978 £312,264 Bar Stock Prepayments Debtors Staff Loan Cash Bank Account £4,523 £242 £2,573 £8.559 £50 £112,267 £128,214 £3,319 £0 £4,115 £5,259 £50 £146.745 £159,488 Current Llabllltles Income in Advance Accruals Trade Credltors PAYE Penslons Wages VAT Loan £0 £289 £5,532 £0 £4,565 £9,489 43 £102 £0 £1,800 -£8 £86 £0 -£29,949 JJ £116,732 £92.681 £94,295 £110,247 £238,598 £361￿5 Reserves B/fwd Surplus/(Deficlt) C/ftYd £209.749 £28,849 £238.598 £238.598 £122,907 £361,505 £0 £0