CVT AGM – WEDNESDAY 17 JULY 2024 TRUSTEES REPORT TO THE MEMBERS There have been several significant events since our last report. The year has been another of success in terms of the number of regular and one-off events held at the Civic Hall and we continue to be a 7-day operation with the number of “closed” days able to be counted on the fingers of one hand. Although we lost a regular Sunday booking when the Revive Church moved into their own premises, we were able to fill the void they left with the Winners Chapel who took over their regular slot with increased hours and space booked. At the same time the regular Ginger Fitness class added an extra session making Sunday a very busy day what with Hep to the Jive’s monthly tea dance and the occasional concert. We continue to develop a close relationship with the health bodies and NHS both locally and regionally. Blood Donor sessions continue at an average of 1.5 sessions per month over the year and we host regular meetings for groups affected by diabetes, pulmonary fibrosis, asbestos related conditions and Parkinsons. We have also hosted several NHS training sessions and staff meetings too. Regular Hirers continue to be a mainstay of our income, some have been with us since Day 1 – e.g. Fitness Vibe, Wado Karate, Claire Lyons Yoga, National Trust, Local History Society and Hep to the Jive to name just some of them. However, we have also been able to continue welcoming new hirers and we continue to grow our Arts & Dance activity with Hull Musical Theatre Company, S J Arts, LWHS as well as Art groups. This year Fitmums have arranged for the space vacated by the Police CCTV room to be refurbished into useful office space which they now hire from the Cottingham Village Trust. Income from regular hall hire is sufficient to provide the bulk of our ongoing regular costs, although during the last year we have had to increase our prices to cover the increases that we have all seen in the cost of utilities, staff costs etc. (As an aside you may be interested to know that for the first time the total of invoices issued at the end of June exceeded £10k for the first time) We are sure it is not going unnoticed that we have a new bar which was a project led by our Trustee, Pat Tomlinson, to provide us with a purposebuilt facility for serving drinks and to refurbish the former customer service area and turn it into a useful and attractive space for hire. This was funded in part by a loan (and grant) from the Key Fund, an organisation set up to support good causes and community facilities such as ours. Borrowing on favourable terms has enabled us to retain much of our capital which we will use on future refurbishment programmes as we plan improvements to the toilets and a major change to our heating system with energy efficiency and eco-friendly options top of our priorities. As you are probably aware proceeds from the bar help us to build a capital base to fund future investments in the building which is why we chose this as our first area of major spend, after the essential improvements we made to the Audrey Mosey studio. However, our success in this area has obliged us to register with HMRC for VAT, which is now charged on bar sales, hall hire unconnected with the bar continues to be free of VAT. As an indication of the past year’s activity this is what we have done. Summary of Evening Events - Financial Year - 1/3/23 - 28/2/24 Gigs - TOTAL 29 made up as follows: Screaming Tarts - 17 (includes 4 days of Folk Festival) Purple Tangerine - 7 Others - 5 Other Events TOTAL 17 Evening Events made up as follows: Parties 8 Concerts 11(Includes Pantomime) Other 2 (Fashion Show and Foodbank Event) OVERALL TOTAL - 48 Evening Events |COMPARISION Full Year 2023 (Actual) vs Full Year 2024 (Planned)|COMPARISION Full Year 2023 (Actual) vs Full Year 2024 (Planned)|COMPARISION Full Year 2023 (Actual) vs Full Year 2024 (Planned)|COMPARISION Full Year 2023 (Actual) vs Full Year 2024 (Planned)| |---|---|---|---| ||2023|- ACTUAL|2024 - PLANNED| |GIGS|||| |Purple Tangerine|8||14| |Screaming Tarts|17||20| |Others|4||
7| |TOTAL||29|
41| |OTHER|||| |Parties||8|
5| Concert (inc Panto) 13 14 TOTAL 21 19 ALL EVENING EVENTS 50 60 Included in these figures are the days we have now come to accept as the Annual Pantomime Production present by One-off Productions. We would like to thank our wonderful volunteers for all their hard work and good humour throughout the last year, we could not succeed without your efforts. Many of our volunteers have been with us from Day 1 and we continue to welcome new faces to our volunteer cohort. To our staff Annette, Andrew and Tony thanks for your input and willingness to be flexible to meet our various commitments. The board continues to seek new trustees. On behalf of the Board of Trustees Ian Start (Chairman) 17/07/24 Cottingham Village Trust Registered Charity No. 1171733 Accounts for the year ending 29th February 2024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to thp trusteesl members of Cottingham Village Trust On accounts for the year ended 2910212024 Charity no lif any) 1171733 Set out on pages I report to the Irusleès on my examination of the accounts of the above charity I'th6 Trust") for the year ended 2910212024. Re8ponslbllltles and As the charity Iruslees of thè Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {"thè Acl"). I report in respect of my examin81ion of the Trust's accounts Carried out under section 145 of the 2011 Act and in carrying out my examination. I have followèd the applicable Directions given by the Charity Commission under s8clion 145{5llb) of the Act, I have completed my examination. I confim that no material matters have come lo my attention in connection with the èxamination which gives me cause lo believe that in, any material respect.. acGounling records were not kept in accordance wilh section 130 of the Act or the aGcounls do not accord with the accounting records Independent examiner'8 8tstement I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in ord6r to enable a proper understanding of th8 aGcounts to be reached. Slgned: Date: 0210412024 Namè: Matthew Stephen Kendall Relevant professional qualificationlsl or body Ilf any).. FCA Address.. 2 Exeter Street Cotlingham HU16 4LU April 2024 Section B Disclosure Only comwe rf the exam1T￿r r￿d$ to h"wJhligM matters of cOn￿M (see CC32, Independent examination of chanty accounts: directions and guidancA for examiners). Glve horo brlof dotalls of any Itom8 that the examln•r wl8h•• to dl•¢los•. Aprll 2024 Cottln8ham Vlll•80 Trust Reglstered Charlty No. 1171733 per1(￿ end 29 FebnMry 2024 Hnan¢r•l R¢¥lew The Income and expendItU￿ account for the year ernllng 29 February 2024 shows a surplus of £28.849. Thls is a reduction from £48.930 on the year endln8 2V February 2023, thls reductk*n Is lar8ely due to a fall In the Hall Hlre Income. Durln8 the year capltal spend of £189,467 has been funded by thls and prforyear surplus's, most of Ihls capltsl spend wlll be depre¢iate(l over the next 10 years. The trustees have declded that a mlnlmum cash balance of £IO,CIX) Is always requlred In case of emergency and unforeseen costs, Cottln8ham Vllla8e Trust IM) has achleved thls throughout the whole year. The Trustees are plannln8 that as CVT holds the Rqulred mlnlmum cash reseTh￿S any surplus fimds wlll contlnue to be reln¥ested Into the Cfvlc Hall, thls wlll contlnue untll the Clvlc Hall Is brought up to the requlred standard. Chrlty No. 11717 Y••r EMI Y••r End BarS•les Bar costs Securtty Bar Llcen¢• 137W I 13.072 1 1240 1 134,1231 14.7321 Tkketssold Sundry Income BandlP•ntomlrn• F Food and Clterfni On• off E¥ent Ll¢enc•s V•nue HI Wrfstb•nds 933 13PII I 12.6W I JO7J 76.640 93181 Offlc• r¢•ntsl Ir*c £74640 £9JMI opeRATV4fj com Advertlsl Cl•anlni Cornput•r Costs D•pred•tlon InyJr•ne• Llqht & Hg•t L•yl F•*s Interert P•rtl41 ExernpUon Exp•n ppt Llcenc• Prfntlng Rat•s A•p•l Staiion•ry Sundry Telephone Tralnlnq Ways Waste D15pos•I Webilte (IN51 119471 Ilm71 1144 1 16.LW I 132A34 1 12N4 1 119.1251 112721 1192141 12,6481 137.9161 1&9371 I4￿29) 11.9471 118621 1521 {31y81 125271 11.4071 £11ty1.7191 112561 135,6701 18,1201 7m3 Donatlons Attel*d Donatlons Made Employm•ntAllcMt¥ Interest Incorne Grants RK•iv Furrflrnlslr .142 27,425 Cottlngham vI￿￿eTrust Reglstered Ch3rlty No. 1171733 Balan￿sheet F*23 F*24 Flxed A55ets Buildlngs Fixtures and Fittings Flxtures and Fittin85 t)epreoation Equipment Equipment Depreciation 9,696 173.102 125,8381 61,140 67￿08 {￿.108) 121.703) 46,032 203.065 CurrentAssets Bar Stock Prepayments Debtors 4,547 281 S,774 6.199 4￿23 242 1573 85S9 Cash Bank Account 152,778 169.629 112,267 128.214 Current Uabllllles Income in Advance Accruals Trade Credltors PAYE Penslons Wage5 VAT 243 5.662 1431 5.532 iio) 129,9491 116,732 92,681 Loan 5.912 209.749 238￿98 Blfvid SurplusllDefidtl fv•d 160.819 209,749 48.930 28,849 209.749 238,5 Cottingham Village Trust Registered Charity No. 1171733 Accounts for the year ending 29th February 2024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to thp trusteesl members of Cottingham Village Trust On accounts for the year ended 2910212024 Charity no lif any) 1171733 Set out on pages I report to the Irusleès on my examination of the accounts of the above charity I'th6 Trust") for the year ended 2910212024. Re8ponslbllltles and As the charity Iruslees of thè Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {"thè Acl"). I report in respect of my examin81ion of the Trust's accounts Carried out under section 145 of the 2011 Act and in carrying out my examination. I have followèd the applicable Directions given by the Charity Commission under s8clion 145{5llb) of the Act, I have completed my examination. I confim that no material matters have come lo my attention in connection with the èxamination which gives me cause lo believe that in, any material respect.. acGounling records were not kept in accordance wilh section 130 of the Act or the aGcounls do not accord with the accounting records Independent examiner'8 8tstement I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in ord6r to enable a proper understanding of th8 aGcounts to be reached. Slgned: Date: 0210412024 Namè: Matthew Stephen Kendall Relevant professional qualificationlsl or body Ilf any).. FCA Address.. 2 Exeter Street Cotlingham HU16 4LU April 2024 Section B Disclosure Only comwe rf the exam1T￿r r￿d$ to h"wJhligM matters of cOn￿M (see CC32, Independent examination of chanty accounts: directions and guidancA for examiners). Glve horo brlof dotalls of any Itom8 that the examln•r wl8h•• to dl•¢los•. Aprll 2024 Cottln8ham Vlll•80 Trust Reglstered Charlty No. 1171733 per1(￿ end 29 FebnMry 2024 Hnan¢r•l R¢¥lew The Income and expendItU￿ account for the year ernllng 29 February 2024 shows a surplus of £28.849. Thls is a reduction from £48.930 on the year endln8 2V February 2023, thls reductk*n Is lar8ely due to a fall In the Hall Hlre Income. Durln8 the year capltal spend of £189,467 has been funded by thls and prforyear surplus's, most of Ihls capltsl spend wlll be depre¢iate(l over the next 10 years. The trustees have declded that a mlnlmum cash balance of £IO,CIX) Is always requlred In case of emergency and unforeseen costs, Cottln8ham Vllla8e Trust IM) has achleved thls throughout the whole year. The Trustees are plannln8 that as CVT holds the Rqulred mlnlmum cash reseTh￿S any surplus fimds wlll contlnue to be reln¥ested Into the Cfvlc Hall, thls wlll contlnue untll the Clvlc Hall Is brought up to the requlred standard. Chrlty No. 11717 Y••r EMI Y••r End BarS•les Bar costs Securtty Bar Llcen¢• 137W I 13.072 1 1240 1 134,1231 14.7321 Tkketssold Sundry Income BandlP•ntomlrn• F Food and Clterfni On• off E¥ent Ll¢enc•s V•nue HI Wrfstb•nds 933 13PII I 12.6W I JO7J 76.640 93181 Offlc• r¢•ntsl Ir*c £74640 £9JMI opeRATV4fj com Advertlsl Cl•anlni Cornput•r Costs D•pred•tlon InyJr•ne• Llqht & Hg•t L•yl F•*s Interert P•rtl41 ExernpUon Exp•n ppt Llcenc• Prfntlng Rat•s A•p•l Staiion•ry Sundry Telephone Tralnlnq Ways Waste D15pos•I Webilte (IN51 119471 Ilm71 1144 1 16.LW I 132A34 1 12N4 1 119.1251 112721 1192141 12,6481 137.9161 1&9371 I4￿29) 11.9471 118621 1521 {31y81 125271 11.4071 £11ty1.7191 112561 135,6701 18,1201 7m3 Donatlons Attel*d Donatlons Made Employm•ntAllcMt¥ Interest Incorne Grants RK•iv Furrflrnlslr .142 27,425 Cottlngham vI￿￿eTrust Reglstered Ch3rlty No. 1171733 Balan￿sheet F*23 F*24 Flxed A55ets Buildlngs Fixtures and Fittings Flxtures and Fittin85 t)epreoation Equipment Equipment Depreciation 9,696 173.102 125,8381 61,140 67￿08 {￿.108) 121.703) 46,032 203.065 CurrentAssets Bar Stock Prepayments Debtors 4,547 281 S,774 6.199 4￿23 242 1573 85S9 Cash Bank Account 152,778 169.629 112,267 128.214 Current Uabllllles Income in Advance Accruals Trade Credltors PAYE Penslons Wage5 VAT 243 5.662 1431 5.532 iio) 129,9491 116,732 92,681 Loan 5.912 209.749 238￿98 Blfvid SurplusllDefidtl fv•d 160.819 209,749 48.930 28,849 209.749 238,5