Trustees Report for the Year Ended 28[th] Feb 2023. ## 20 September 2023 This has been a further year of consolidation following the significant effects of the Covid Pandemic which devasted the hospitality industry and which some are still struggling to overcome. Cottingham Civic Hall operates in the hospitality sector and we have not been immune to the issues that have befallen it. However, it is comforting to know that we have come through the worst of it in a strong position to build on the success of the previous 5 years. We can honestly say that we are perhaps the largest facility of this type in East Yorkshire and being classified generally as a Village Hall we are expected to provide the same sort of opportunities as much smaller operations for the local community to enjoy. At the same time we have the added responsibility of operating the villages public toilets and caring for large premises part of which dates to the turn of the 20th century. This means that we cannot rely solely on hire fees (which we did not increased despite increased costs) to meet the cost of operations as the buildings would continue to fall into disrepair resulting in inevitable closure and, therefore, our weekend music and entertainment activities are crucial to our success. To serve the need for cash we can say we are now a 7 day a week, 12 months a year operation and a busy programme of social, leisure and welfare activities. Our NHS related activities include Blood Donor session more often than monthly, four diabetes groups, smoking cessation sessions, Pulmonary Fibrosis and Asbestosis support Groups. Evening activities at Cottingham Civic Hall included 37 gigs, 4 discos, 16 musical concerts and 6 private parties over the last 12 months. That we can function throughout the year creates hard work. We have just 3 Part Time employees and we place much responsibility on them requiring them to work unsocial hours, split shifts and to be versatile a thank you is due to Annette, Andrew and Tony. It would not be possible for us to exist where it not for our fantastic volunteers. We have calculated that in the year to the end of February 2023 there were over 2000 hours of volunteer work attributed to the activities we provided, especially at weekend and holiday periods. We have been actively seeking grant funding for some of the work we have been wishing to complete on the premises and did receive a small grant from ERYC to help us purchase a projector. and screen which you can see and we have started showing movies monthly on a Thursday afternoon. This grant was given specifically to encourage those who had not emerged from the isolating effects of the pandemic to come out and meet others in a warm and non-threatening environment and we have been encouraged by the success of that venture. Unfortunately, we have been denied access to funds which the ERYC holds related to the Housebuilding going on in the area as we do not possess an outdoor space where we conduct our welfare, exercise and sporting activities; this is a key requirement applied by the ERYC. We know many other Councils readily give funds to organisations such as ours with no outdoor space. We hope to challenge this through our elected councillors. We run a 500 Club Lottery and which has approximately 230 members. Our Facebook Page has 6141 followers an increase of 448 over the previous year. We have started gathering data to set up a mailing list. There has been a significant commitment post year end in that the charity has taken on a loan and received a grant from the Key Fund towards refurbishing our bar area. Cottingham Village Trust Registered Charity No. 1171733 Accounts for the year ending th 28 February 2023 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examine¢s Report Report to the trusteesl members of Cottingham Willage Trust On accounts for the year ended 2810212023 Charity no lif any) 1171733 Set out on pages I report to the trustees on my examination of the aGcounts of the above harity 1.the Trust'} for the year ended 2810212023. Responslbllltles and As the charity Iruslees of the Trust, you a￿ responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {"the AGI'I. I report in respect of my examination of the Trust's accounts carried out under sedion 145 of the 2011 Act and in carying out my examination. I have followed the applicable Directions given by the Charity Commission under section 14515){bl of the Act. I have Gompleted my examination. l confimi that no material matters have come to my attention in connection with the examination which gives mè cause to believe Ihal in. any material respect.. aG¢ounling records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examlner'8 statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 1210512023 Name: Matthew Stephen Kendall Relevant professional qualification{s) or body (if any): FCA Address: 2 Exeter Street Cottingham HU164LU IER July 2020 Section B Disclosure Only complete if the axamlner needs lo highlight matters of concem188e CC32, Independ8nt examination of charity accounts: directions and guidance for examiners). Glv• horn brf8f dgt•ll8 of any itèms that the •xamlner wl8he• to dlscloso. IER July 2020 Cottlngham Vlllage Trust Reglstsr¢d Charlty No. 1171733 Perlod end 28 Febru•ry 21)23 Nnanclal Re¥lew The Income and expenditure account for the yearending 28, February 2023 shows a surplus of £48.930. This is a reduction of £21,496 on the year endlng 28th February 2022. thi5 redurtion is largely due to refurbishments that have taken pla￿ over the year. The trustee5 have decided that a minimum cash balance of £IO,ODO Is always requlred In case of emergency and unforeseen costs. Cottingham Village Trust (C￿} has achieved this throughout the whole year. The Trustees are planning that as cvr holds the ￿qUIred minlmum cash reserves any surplus funds wlll contSnue to be reinvested into the Civic Hall. this will continue until the Civic Hall is brought up to the requlred stsndard. Cottlngh•m Vlllage Tru Re81stered Charlty No. 1171733 Incom• & Exp8ndlture Account Ye¥r End 2810¥2023 Year End 281OV2022 Barsales Bar costs Securlty Bar Ueence 73,685 134,1231 14,7321 11201 £34,710 53,038 {22.9151 13,7541 1801 £2&190 E￿nts Tlckets Sokl 8and/Pantomlme Fee One off Event Llctnces Venue Hlre Wrlstband5 6,112 12.6601 4.812 12,6251 3,452 2,186 R•ntsl In¢om• Hall Hlre Income Offlce Rentsl Incom• 93.881 50.780 1,488 £51268 £93,881 Totsl Gen•rthd frgm Operntlons £131043 £80.644 OPERATING COSTS aèanln8 Computsr Costs D•preclatlDn Insurance Uqht & Heat Legal Fees PPL Ucence Prlntln8 Rates Repalrs Statlonery Sundry Telephone Tralnlng Wa8e$ Waste Dlsposal Webslte 11,0871 11441 16.0841 12,4301 119,2141 11.4981 14,5001 12,2371 111,0051 13951 12,9671 127.2391 12211 218 11,2841 12,6481 137,9161 13231 11,9471 11.4621 1521 131,5481 12,5271 11.407 £1108.789) 120A211 12.1681 2711 £174,388) Donatlons & Grants Donatlons Recelved Donatlons Made Grants Recelved FundralsSn8 9.897 6.278 15.779 57.906 1131 £64,171 £2S.676 SurplusllDefidt) £48,930 £70026 CottIn8l￿rn Vllla8e TTU5t Re8lstered Charfty No. 1171733 Balance Sheet Fe￿21 Fe￿23 Flxid Assets Equlpment Equlpment Depreclatlon 58,350 19,0231 49,327 61.140 115.1081 46,032 Current kn•ts Bar Stock Prepayments Debtors Staff Loan Cash Bank Account 2,702 4,547 281 5,774 6,199 50 152,778 169,629 7,142 107,428 117,321 Curr•nt Uabllltl•$ Income In Advance Accruals Trade Credltors PAYE Penslons Wages Loan 243 5,662 1431 60 iioi 5,829 5,829 5,912 160,819 209,749 Reser¥e$ Blfyvd SurplusllDeficltl fwd 90,392 70,426 160,819 160,819 48.930 209,749 Cottingham Village Trust Registered Charity No. 1171733 Accounts for the year ending th 28 February 2023 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examine¢s Report Report to the trusteesl members of Cottingham Willage Trust On accounts for the year ended 2810212023 Charity no lif any) 1171733 Set out on pages I report to the trustees on my examination of the aGcounts of the above harity 1.the Trust'} for the year ended 2810212023. Responslbllltles and As the charity Iruslees of the Trust, you a￿ responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {"the AGI'I. I report in respect of my examination of the Trust's accounts carried out under sedion 145 of the 2011 Act and in carying out my examination. I have followed the applicable Directions given by the Charity Commission under section 14515){bl of the Act. I have Gompleted my examination. l confimi that no material matters have come to my attention in connection with the examination which gives mè cause to believe Ihal in. any material respect.. aG¢ounling records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examlner'8 statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 1210512023 Name: Matthew Stephen Kendall Relevant professional qualification{s) or body (if any): FCA Address: 2 Exeter Street Cottingham HU164LU IER July 2020 Section B Disclosure Only complete if the axamlner needs lo highlight matters of concem188e CC32, Independ8nt examination of charity accounts: directions and guidance for examiners). Glv• horn brf8f dgt•ll8 of any itèms that the •xamlner wl8he• to dlscloso. IER July 2020 Cottlngham Vlllage Trust Reglstsr¢d Charlty No. 1171733 Perlod end 28 Febru•ry 21)23 Nnanclal Re¥lew The Income and expenditure account for the yearending 28, February 2023 shows a surplus of £48.930. This is a reduction of £21,496 on the year endlng 28th February 2022. thi5 redurtion is largely due to refurbishments that have taken pla￿ over the year. The trustee5 have decided that a minimum cash balance of £IO,ODO Is always requlred In case of emergency and unforeseen costs. Cottingham Village Trust (C￿} has achieved this throughout the whole year. The Trustees are planning that as cvr holds the ￿qUIred minlmum cash reserves any surplus funds wlll contSnue to be reinvested into the Civic Hall. this will continue until the Civic Hall is brought up to the requlred stsndard. Cottlngh•m Vlllage Tru Re81stered Charlty No. 1171733 Incom• & Exp8ndlture Account Ye¥r End 2810¥2023 Year End 281OV2022 Barsales Bar costs Securlty Bar Ueence 73,685 134,1231 14,7321 11201 £34,710 53,038 {22.9151 13,7541 1801 £2&190 E￿nts Tlckets Sokl 8and/Pantomlme Fee One off Event Llctnces Venue Hlre Wrlstband5 6,112 12.6601 4.812 12,6251 3,452 2,186 R•ntsl In¢om• Hall Hlre Income Offlce Rentsl Incom• 93.881 50.780 1,488 £51268 £93,881 Totsl Gen•rthd frgm Operntlons £131043 £80.644 OPERATING COSTS aèanln8 Computsr Costs D•preclatlDn Insurance Uqht & Heat Legal Fees PPL Ucence Prlntln8 Rates Repalrs Statlonery Sundry Telephone Tralnlng Wa8e$ Waste Dlsposal Webslte 11,0871 11441 16.0841 12,4301 119,2141 11.4981 14,5001 12,2371 111,0051 13951 12,9671 127.2391 12211 218 11,2841 12,6481 137,9161 13231 11,9471 11.4621 1521 131,5481 12,5271 11.407 £1108.789) 120A211 12.1681 2711 £174,388) Donatlons & Grants Donatlons Recelved Donatlons Made Grants Recelved FundralsSn8 9.897 6.278 15.779 57.906 1131 £64,171 £2S.676 SurplusllDefidt) £48,930 £70026 CottIn8l￿rn Vllla8e TTU5t Re8lstered Charfty No. 1171733 Balance Sheet Fe￿21 Fe￿23 Flxid Assets Equlpment Equlpment Depreclatlon 58,350 19,0231 49,327 61.140 115.1081 46,032 Current kn•ts Bar Stock Prepayments Debtors Staff Loan Cash Bank Account 2,702 4,547 281 5,774 6,199 50 152,778 169,629 7,142 107,428 117,321 Curr•nt Uabllltl•$ Income In Advance Accruals Trade Credltors PAYE Penslons Wages Loan 243 5,662 1431 60 iioi 5,829 5,829 5,912 160,819 209,749 Reser¥e$ Blfyvd SurplusllDeficltl fwd 90,392 70,426 160,819 160,819 48.930 209,749