urton Communi Association AGM 2024-25 Sunday 18th May 2025 ## **Agenda** • Welcome and introductions. • Apologises. • Minutes of 2024 AGM. • Actions arising from 2024 AGM. • Trustee’s Annual Report for 2024-25. • Election of 2025-26 BCA Trustees. • Focus on the year ahead – open forum. CHAIR: George Hockin SECRETARY: Christopher Bennett TREASURER: James Pearse TRUSTEES: As above plus Trystan Hitchens, Paula Coyle, Lydia Thornton, Cynthia Walsh, Paul Hawkes. MEMBERS UPDATES: ## **Minutes and actions arisin from 202 AGM g 4** |**Action**|||| |---|---|---|---| |**14/09/21/1**
~~ee~~|CB
~~ee~~|**Arrange first aid session(s) for village children**|**Completed**| |**09/07/23/2**
**(Linked with**
**21/07/24/1 below)**
~~ee~~
SS ~~oa,
ee
Br
NS|PC
~~ee~~|**Discuss points raised by residents regarding exploring possibilities of introducing various ‘speed calming’ measures on**
**village roads, and seek a committee member to take the lead, at the next BCA meeting**|**On-going**| |**09/07/23/6**
>>
ee
ee
eeAB wot|CB|**Raise as an agenda item for next BCA trustees meeting - to discuss ways of engagement with residents for ideas on use**
**of excess funds on projects/needs**|**Completed**| |**09/07/23/9**
**(Linked with 21/07/24/3**
**below)**|CB|**Raise as an agenda item for the next BCA trustees meeting – to discuss ideas for ways to support the more senior**
**members of our community**|**Completed**| |**21/07/24/1**|PC|**Research SID equipment and costs**|**On-going**| |**21/07/24/2**|JP|**Arrange Christmas party at the OHH pub for 13th Dec 2024**|**Completed**| |**21/07/24/3**|CB|**Produce a document outlining the ‘Zones’ of the village and nominated trustee for each one**|**Completed**| |**21/07/24/4**|CW|**Obtain details of visits to the Wentworth puzzle factory**|**Completed**| |**21/07/24/5**|GH|**Liaise with parents of young children to obtain views on acquiring new equipment for the play area**|**Completed**| |**21/07/24/6**|CB|**Speak with gardening company who manage the village planters in Yatton Keynell and obtain quotes for our planters**|**Completed**| Purpose/ objectives of BCA: Establish and maintain children’s play area. Promote good citizenship and greater public participation and solution of crime. Preserve and protect health and to relieve sickness. ## **Socials** The BCA put on and supported a range of events this year. Some annual events, such as: Village BBQ Christmas party children. Christmas party adults – including karaoke which was a success. Halloween trick or treat. Would welcome ideas for events or regular groups or volunteers. Continues to provide an area for children in the village for recreational purposes. In its eighth year. Indications that this area is used by the children of the village as well as people visiting the area. BCA maintains by organising an annual site inspection (20[th] January 2025) and covered the insurance. The table, which was damaged, has been repaired and refreshed. It is no longer anchored to one spot. ## **Community speed watch** Stats for May 2024 to April 2025: The equipment is now shared with Sherston so there has been a reduction on sessions since last year. Neighbourhood Watch – James Pearse is the coordinator and is responsible for circulating updates. Speed reductions, which had been approved, are now in place. On Hillside it is now 30 mph, between the triangle and play park it is 20 mph, around church hill it is 20 mph. The request for reduction to extend past play park to Burton Farm on Nettleton road was unsuccessful and it remains 60 mph. |**Community speed watch**|**Community speed watch**|| |---|---|---| |NO OF 1 HOUR SESSIONS||73| |VEHICLES OBSERVED||14581| |REPORTED VEHICLES||710| |SPEED|NUMBER|PERCENT| |36+|355|2.43%| |of which||| |36-39|272|1.86%| |40-44|69|0.47%| |45+|14|0.10%| Volunteers in the village work hard to maintain the appearance of the village. Clearing steps of leaves. Mowing the grass. Trimming verges to allow visibility. Looking at the plants/flowers along the village verges/beds. Spray cleaning signs and white village boundary gates. Had issues with rubbish, including emptying of dog poo bins, also the play park bin being misused. In April, a village tidy-up day was held and several members turned up to help give the village a spring clean. This included clearing verge areas around the village, making overgrown footpaths safe and clearing vegetation from the brook to reduce risk of flooding. Due to request for parish council this year to have drains assessed and cleared due to water collecting on the roads during heavy rainfall, a parish warden dispatched and assessed that nothing was required. Unfortunately, later in the year, in November, The Street flooded. ## **Health and wellbeing** **Defibrillator:** Located outside OHH. BCA continues to maintain the defibrillator – monthly inspections and report online to ‘The Circuit’ who monitor it. Defibrillator pads were purchased in September 2024. ## **CPR:** Training is not mandatory for our volunteers, though a refresher course can be offered periodically Training was provided for two members of staff at OHH in 2024. More volunteers welcomed. ## **Basic emergency response for children:** In September 2024 7 children from the village attended an informal training session about how to response in an emergency. ## **Wellbeing:** The village has been divided up with a trustee allocated as port of call if needed. Trustees were asked to deliver a leaflet with their contact details on to each house in their area. ## **Community WhatsApp:** November 2024 – floods in the village and several members of the village gathered to help clear water and reduce damage. In response a community WhatsApp has been set up which can be used in emergencies. Also able to have additional groups, with a focus. As of April 2025, 32 households have joined. The 100 club was formed in 2015, providing a monthly draw in which subscription payments provide the prizes. The subscription is £5 a month. Subscription payment are spilt 50% for cash prizes, 50% to be used for community/ association projects. For the current year, ending May 2025, the income from subscription was £3,500. Of this, £20 was paid for the licence fee (which is from Wiltshire Council and renewed in May each year) and £1,430 was prize money. Leaving £2,050 available to the BCA. Monthly draw continues to take place, usually at the OHH, on last Friday of the month. The draw is done by different person each month, without a connection to a member of the lottery, so often a visitor to the village. 100 Club is a key part to providing regular funding for the BCA activities and the trustees hope residents will continue to subscribe to the lottery, ensuring funds are available for the BCA to meet on going commitments. For the 2024-25 there were 59 members, which was an increase of 1 on the year before. There has been an increase in using online banking and standing orders. Yow Slwt 3,601.17 259.04 277.50 2.$65.98 711. nla nla nla nla nla nla -840.51 -69.60 -128.00 -930.00 1.933.90 0.00 0.00 0.00 0.00 0.00 0.00 2,760.66 189.44 149.50 1.635.98 2.645.50 o.oo 0.00 0.00 0.00 0.00 0.00 l Defib VA Group 111) Club General Financial 7415 7.381.08 Play Area Defib VA Group 100 Club Genetal Fund 2,760.66 189.44 149.50 1,635.98 2.645.50 Restrided Funds 3,099.60 42% 4,281.48 7,381.08 58% # **Election of 2024-25 Trustees.** 4 existing trustees remain as elected. 4 trustees are seeking re-election George Hockin James Pearse Cynthia Walsh **----- Start of picture text -----**
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Focus on the year ahead Open forum AOB CHARITY COMM155ION FOR ENGLAND AND WALÉS Recelpts and payments accounts CC16a For th• p•rknd To lytA 24 31¥t Mirth 2025 Section A Receipts and payments En¢k**ffl••il lund• fund• Totsl fvnd• L••¢y••r A1 IW) Loti P4rt ￿11$ J10 S￿) tot•l(Gm88 inctyrn t+rAR) 4•1J 4210 A2 A•••t •nd In¥••tm•nt • rot•1 4,M3 4,210 m•nts 100 Oub LOII 100 144 8C T••k Cl fty QMY•￿￿1 7$ &0 Box A 10th Tn 15 ij 8CA V*tdl• **1 I•1 197 srt4 trf•i Tot•lp•ym•nt• 1,038 N•tolrnc•lMrfp•ym•nts) AS Tr•n•l•rn lJrtw••n fvnd• Al Cuh fvnd• l••i y••r •nd C•*h f4md* y••r•rn 1,005 1.OJ8 33 824 2.837 4,S77 824 i(bNr202S Section B Statement of assets and liabilities at the end of the period Unr•8trict*J lun P•strfctgd funds Endowment B1 Ca•hlthMI• 4211 J,i•D Tot•lu*h j.ioo Il••trtd•d fund• Endowm•nt fund• lund• D•iatls B3 hr4••tm•nt D8iails B4 A•••t• r•tskwd lor th• ¢hrlty'• tywn 133 IITJ• knl L(41wy Prtz•• *4YI & W XQS sbrwd byon• ort*D tru*••• on b•hal ol al th• tru&• Dgt• ol P2 •(wun* wi IfyVQ026 Independent examiner's report on the accounts Sectlon A Independent Exarnlner's Report Report lo tho tr￿￿0•1 membor• of Burton Communty A￿s￿latIon •ccount• for th• y••r •nd•d 1. April 2024- 31° Marth 25 Charlty no Irf any) 1171730 S•1 oul on p•g•• I f8POrt to the trustees on my examlnation ol Ihe accounts of the above dwrty (Ihe Tnffjf) for the year en R••pon•lbllltl•• and ba•1• of roport AS ¢harty8 tru8tee8, are respon￿b￿9 for the preparation of th• accounts in ac£ordanc¥ with the requirement8 of tho Chartts'88 Act 2011 rthe Acn. I roport in respect of my examinaoon ol the Tru8f8 8(x(wnts carrled ¢xrt under section 145 of the 2011 Acl arKI in caffwng out my examin*ion, I have follthved all the applirabl8 Directs￿$ gv48n by the Charity Commisslon under sethon 1495)(b) of the A Ind•p•nd•nt rrhe I h8ve cMiplet*AJ my ex&nlnaOon. l confimi that no material matters h•v come to my attention in ￿nnecti￿ wrth examina￿On (èthtrl dige1￿￿.) ￿lch glw8 me ￿U88 to believe that in. any matonal resped.. the accA)unts'ng r8cA)rd8 wern not kept In acrA)rdancA wlth sect￿Tr 130 of the Charltles Act; or the accounts dhd nDt accord tho accounllng r8cord8,' ly the ac￿Unts th'd not compty wth th8 applicable requirements cvrKemirKJ the lomi and content of accounts set out in Charitses {AccryJnts and Rep)rts) Regulat￿n5 2(M)8 ¢)ther than any requiremenl Ih8t the accounts give 8 and fair. vw ¥%thich is not a matter cffti￿ 88 part of an i￿pendent examlnation. I have concems and have come acro85 Th) olher matters in connection th the 8xaminats.on to which attention should be drawn in this report in order to enable a proper urthr8tandir#J ol Ihe aLrounts to be reached. . Please dd8t8 In the brndrefs If they do ncrf 8ppIy. S*n•d: Towtrj T R•l•v•nt prof•••lwl quallll¢atlonl•l or body IA IER Oct 2018 Ill any): Addm•: 4IA 11 Section Disclosure Only complete if the examiner needs lo highlight material matters of concem Iso0 CC32, Indepgndenl exami￿1￿ of chaKity ac£ounts: throctws and guidance lor examin8rsl. Glv• hero brlel d•talls of any ltsm* that th• •xarnlnor wl•hM to dl•cloM. IER Oct 2018