Burton Community Association AGM 2023-24 Sunday 21st July 2024 - Welcome and introductions. - Apologises. - Minutes from 2023 AGM. - Actions arising from 2023 AGM. - Trustee’s Annual Report for 2023-24. - Election of 2024-25 Trustees. - Focus on the year ahead – open forum. **----- Start of picture text -----**
CH
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CHAIR: George Hockin SECRETARY: Christopher Bennett TREASURER: James Pearse TRUSTEES: As above plus Trystan Hitchens, Paula Coyle, Lydia Thornton, Cynthia Walsh, Paul Hawkes. MEMBERS UPDATES: Paula Coyle stood down from chair in September 2023 and the trustees elected George Hockin as chair. **----- Start of picture text -----**
Action
14/09/21/1 CB Offer first aid session to residents for children. On-going
09/07/23/1 CB Liaise with Alistair Caie to produce an article for the next Bugle newsletter Completed
seeking additional volunteers to join the CSW team.
09/07/23/2 PC Consider exploring additional ways to reduce speed within the village, to include On-going
chicanes, humps in the road and rumble strips. Resident Al Caie asked if any of
the BCA Committee to take this project forward. Agreed to be discussed at next
BCA meeting
09/07/23/3 CB (CW) requested plan to arrange a meeting of the Appearance Group and discuss On-going
some ideas.
09/07/23/4 JP & CB Speak with management of the OHH pub and coordinate On-going
suggestions/requirements for Christmas party from the village residents.
09/07/23/5 CB Seek ways to promoted BCA and encourage volunteers - raise this as an agenda On-going
item for the next BCA trustees meeting
09/07/23/6 CB (PH) suggested we make better use of available funds with community ideas - On-going
raise this as an agenda item for next BCA trustees meeting.
09/07/23/7 PC & CB (TH) suggested we should contact Green Square Accord Housing to obtain update On-going
on proposals for land adjacent to The Meads
09/07/23/8 CB (via email) Amanda Read suggested we consider a 10 [th] anniversary event to On-going
celebrate the formation of the BCA - include this on the agenda for the next
trustees meeting
09/07/23/9 Seek ideas for ways in which we can support our more senior members of On-going
community - raise this point as an agenda item for the next BCA trustees meeting
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Purpose/ objectives of BCA: Establish and maintain children’s play area. Promote good citizenship and greater public participation and solution of crime. Preserve and protect health and to relieve sickness. - § The BCA put on and supported a range of events this year. - § Some annual events, such as: - § Village BBQ. - § Christmas party children. - § Christmas party adults. § BCA 10 years celebrations – put on to celebrate 10 years since BCA started. Village invited to attend and invitation was extended to previous committee member who have moved away from the village. - § Would welcome ideas for events or regular groups or volunteers. - § Continues to provide an area for children in the village for reactional purposes. - § In its seventh year. - § Indications that this area is used by the children of the village as well as people visiting the area. - § BCA maintains by organising an annual site inspection (29[th] January 2024) and covered the insurance. - § July 2024 a group of volunteers helped to clean and maintain the play park over a weekend. - § Stats for April 2023 to March 2024: - § Neighbourhood Watch – James Pearse is the coordinator and is responsible for circulating updates. - § Speed reduction in parts of village – Reduction of speed from 40mph to 30 mph on Hillside has been put out to consultation. Reduction of speed from 30mph to 20mph from the triangle up to the play park, including around church hill has been put out to consultation. Now awaiting final decision after comments. It has been requested to extend 20mph limit out further than Burton Farm on Nettleton Road. |NO OF 1 HOUR SESSIONS|NO OF 1 HOUR SESSIONS|NO OF 1 HOUR SESSIONS|126|126| |---|---|---|---|---| ||NO OF 1 HOUR SESSIONS||126|| ||VEHICLES OBSERVED||27320|| ||REPORTED VEHICLES|||| ||SPEED|NUMBER|PERCENT|| ||36+|689|2.45%|| ||of which|||| ||36-39|513|1.88%|| ||40-44|139|0.51%|| |45+|45+|17|0.06%|| |||||| - § Volunteers in the village work hard to maintain the appearance of the village. § Clearing step of leaves. - § Mowing the grass. - § Trimming verges to allow visibility. - § Looking at the flowers throughout the village. - § Had issues with rubbish, including emptying of dog poo bins. - § Requests made to parish council this year to have drains assessed and cleared due to water collecting on the roads during heavy rainfall. **Defibrillator:** - § Located outside OHH. - § BCA continues to maintain the defibrillator – monthly inspections and report online to ‘The Circuit’ who monitor it. - § No purchases were made this financial year. ## **CPR:** - § Training is not mandatory for our volunteers, though a refresher course can be offered periodically Training this year was provided for three members of staff at OHH. - § More volunteers welcomed. ## **Wellbeing:** - § Trustees are in the process of dividing the village up in to sections, with a trustee allocated to each area. In the event of an emergency or incident the trustee is to check up on residents. - § The 100 club was formed in 2015, providing a monthly draw in which subscription payments provide the prizes. The subscription is £5 a month. - § For the current year, ending May 2024, the income from subscription was £3,480. Of this, £20 was paid for the licence fee (which is from Wiltshire Council and renewed in May each year) and £1,430 was prize money. Leaving £2,030 available to the BCA. - § Monthly draw continues to take place, usually at the OHH, on last Friday of the month. The draw is done by different person each month, without a connection to a member of the lottery, so often a visitor to the village. - § 100 Club is a key part to providing regular funding for the BCA activities and the trustees hope residents will continue to subscribe to the lottery, ensuring funds are available for the BCA to meet on going commitments. - § For the 2023-24 there were 58 members, which was an increase of 1 on the year before. Financial Year Stst Play Area Defib VA Group 100 Club General 3,601.17 259.04 0.00 3.601.17 259.04 213.50 Up to end of June: 0.00 -64.00 2.565.98 711.80 nla nla nla nla nla nla 2,135.00 -36.60 0.00 0.00 0.00 0.00 0.00 0.00 4.71X).98 675.00 0.00 0.00 0.00 0.00 0.00 0.00 Insert more rows above this one and then copy fomiulas down. 7415.29 9,449.69 Play Area Defib VA Group 1(M) Club 3,601.17 259.04 213.50 4,7(K).98 , Restricted Funds 4,073.71 43% lknrestrict8d FurKIs 5.375.98 9,449.69 57% 5 existing trustees remain as elected. 3 trustees are seeking re-election Paula Coyle Lydia Thornton Trystan Hitchens Focus on the year ahead Open forum # Website needs updating to correctly reflect current trustees and positions. CHARITY COMMISSION FOR ENGLAND ANO VIALES Burton ¢Dmmunity As¥tsCièliOIl 11717JO Recei tsand ments accounts CC16a Forthe pewiod from To Section A Receipts and payments Unrestrict9d lunds Re5tricied funds Endowment funds Total fund5 Last year toth•np4rnBtE toth• tothD n•4r•¥t£ Al Recei 1￿ClUb Lohery 10 930 Burton Cak9nd8rFur￿s Raffle Tickel IChrt6kn8$ Pamyi HMRC Gift kn r￿pa￿e￿l 239 r05s Income 4.219 421¢ 4.769 88 •n nvos en 4,210 210 4.759 A3P* Dari￿l￿alOr Pr￿3 PlayAieB Annuèl Inspe¢tlon Irisyrantè 11M)Club Lollery LKenEe 1DD C￿b Lottery P¢ty$ CThi6tMaS Party (OHH ch￿tmaS Paty Hiie ln 156 20 20 20 1.430 720 395 ijo 930 93 LawmmO￿ Replacefflenl HS8C Ch&iyE5 AGNI ROOM Hli¢ King cha￿ 111 cDrOnal￿ PBrty Websiie Oonlain Rer*wal Fee ¢0rt6umables Inkl Jubi*e Potty IQuEen51 Fgolpath 119nLs IbattéMSI 70 70 25 26 Sub toi*l 3.0 4389 M As8Ot •nd Inve9tment P¢werWash&r Sub total Totalpayments 3￿2• 17B 3.7fjfj 4,369 Metofrncolptsl(payrnentsJ A5 Tr¥n8for8 bo￿0&n funds A6 Cash funds last year 8nd Cash funds thi5 year•nd 882 1￿00 178 1,500 504 390 6.51 6,900 4,577 7A14 Section B Statement of assets and liabilities at the end of the period Unr9strictsd funds to n•4MgtE RÈsiriCted funds Eiidowment CW R1 #t￿￿￿ts Issi t£ 31 C••h fund8 4.138 rotal cash lund$ Unro•lrl¢l•d lund¥ RoBtrtGtod funds Et)dovimont fund• ta P￿Thd ID whlch Curr•ntv•lu• 83 Inve8trnont a••¢ts Fuffld to **l¢h DLitsIIs C￿1 l•pllonill 920 CurNnlv•lU• B4 As¥et¥ retslnad for th& chHrlty'8 own u$0 Vi￿3￿? AppÈafafite SBZ OF￿1￿1￿1VI V*ago AppBvianc 8J Btrith Soal Vdoge AppeaihnG¢ 386 R¢od Slon& & Cofjou Play Eq￿pMPTrt hpwr•nco FW 23.000 P￿vAle￿ SerKl￿a 1,Q4Q fjv*rai 200 34 Fund t•whkh du• B5 Ll•bllltles LdthrywIu$41pTIl & ?074 IfAI CIDb Lollery 120 Siomd by ono ot trul1¢￿ on ol all the trusieB• Signoiure Piini Nam8 Oate or roval t)A￿É& Pirl (U( 1/4 IDY CCXX R2accounts ISS Independent examiner's report on the accounts Section A Independent Examiner's Report R•port to the tru¥t•• members of Burton Cornmunity As8oci¥llon On accounts for the year endèd 31 lo Charlty no Ilf any) 1171730 S•t out on I report to the trustees on my examination of the acojunts ol the abovg chanty {Ihe Trusv) for the yeBT end Responslbllltle8 and bas1$ of report As the charitys trustees, you are responsible for the preparation of the accounts in acc4)rdance with the requiremants oftho Charits"es Act 2011 (Wio Acri. I report In respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in ¢8rrwng out my examination, I have followed all the applicable Directions giv9n by the Charity Commission under section 14515llbl of the Act. Ind•￿ndont examin•rfs st*om•nt *le8W￿le￿èotr. Dglete I l ifnot applicable. I have completed my examination. I confirm that no mat¢rial matters have com6 to my attention in connection with the examinati0rn4otl* dF8eth￿.l which gives me cause to believe that in. any material respect., the accounting records wgrg not kept in accordance with section 130 of the Ch8rltiès Act.. or the 8¢¢ounts dld not 8¢cord with the accx)unb'ng rec4Jrds,' or the accounts did not ¢omply with the applicable requirements conceming the fomi and content of 8ccoun15 set out In the Charities (Accounts and R8POrtsl Regulations 2008 othèr than any requirement tliat the accounts give a true and lairf view which is not a matter nsidered as part of an independent examination. I have no concerns and have come acr088 no oth&r matters In conneth'on with the examination to whi¢h attontion should be drawn in this report in order to enable a proper understanding of the accounts to be rgached. . Plgase ddete the words in th8 brackets rflhey do not apply. Slgned.. Dat•: Nam•: R•lov•nt prof¢$$lon•l quallflcatlonljl or body IER Oct 2018 {If any): Addrn¥*: 3ih Lf*M Section B Disclosure Only complete il the examiner needs to highlight material matters of concern Is8e CC32. Independent examlnab.on of charity accounts.. directions and gumlance for examineFS1. Glv• h•r• brl•f d•tall$ of any li•m$ that th* •xamlngr wlshes to dlsclose. IER O¢t 2018