l_lij rt()Tl Burton Community Association w- AGM 9th July 2023
JWELCOMF Y nPEN Agenda Welcome and introductions Apologies Minutes of 2022 AGM Actions arising Irom 2022 AGM Trustee's Annual Report for 2022-23 Election of 2023-24 BCA Trustees (see below) Focus on the Year Ahead - open forum
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Quick reminder of our purpose Establish and maintain children's play area Preserve and protect health Promote improved liaison with the police
The play area The play area continued into its sixth year• providing an open space for children to visit for recreational purposes. Indications are that this continues to be used on a daily basis by the local community. The BCA maintains the site by way of funding the associated insurances and inspections to ensure the safety of the site and upkeeping the site (grounds maintenance and fences . 20XX
Community speed watch 30 Community Speed Watch 10 eig watch c the watch ator a se osto for eno lating eig our 00 nt updates fro
Defibrillator and CPR training The association continues to maintain the def i brillator, through visual checks and purchasing new pads / batteries as required. The status of the equipment is reported monthly to the national register 'The Circuit, to conf irm serviceability and readiness for any medical emergency. The equipment has (thankfully) not needed to be used during the past year for any emergencies. No CPR training has been conducted in the last year, but a list of 25 trained volunteers are still active in the community.
Social committee The association put on some and supported some fantastic events this year including the Christmas Party and sponsoring the bus at the Jubilee celebrations
The lottery club was formed in May 2015. following the on-going success of the club it was agreed to continue promoting the lottery club as a village activity. and use this as the primary source for securing funding for village projects and activities, as defined by the BCA constitutional objectives and as registered with the Charity Commission 100 Club As part of the lottery licensing proce55 the BCA completed an annual return for the eighth year, 12022-231 which included details of the membership subscriptions and total value of monthly prizes. The BCA made an application for licence renewal through Wiltshire Council, which was granted on the 15th May 2023. The licence is valid for a further 12 nnt vhereupon prior to the expiry date a renewal application must be made for a further 12 months. The current hip renewal is due on the 14th May 2024 at a cost of £20 th lottery club rules, the BCA again decided to split the subscription payments- 50% used for cash prizes and
used for communitylassociation projects the proposed continuation of the lottery club were circulated to all the residents of Burton, which resulted in a 47 residents remaining or some becoming new members. This number is encouragingly higher than last yearfs f 52 residents. Members could again elect to subscribe for either 6 or 12 months, at a cost of £5 per month. At he majority of members pay via online banking. However anyone wishing to pay subscription in person by sh is still afforded this facility- ,Jfy Fo he eighth) year, the lottery club has collected membership fees of £3.285, of which £1,430 was paid out in ies. and £20 paid to cover the annual licen renewal. The remaining £1.835 made available for on-going projects such as the play area maintenance. the public access defibrillator and supporting the work of the pearance group.. In comparison. last year120211221 the lottery club collected £3,175, of which £1,725 was for funding village activities. which last year stood at approx. £1,624. Full details of BCA expenditure are ithin the Annual Financial Statement hly draw continues to take place during 'happy hourf on the last Friday of each month at the Old House @ lic house. The monthly prize money is split into three on a sliding scale of approximately l&t150%1, 2. 130%), 0%). which to simplify the payments is'rounded up, to the nearest five pounds. an The lottery club very much remains a key part of providing regular funding for BCA activities and the committee is hopeful that residents will continue to subscribe to the lottery (now beginning its nineth yearl and ensure that funds remain available for on-going community projerts, future rnaintenan of equipment and to look at new ideas/projects.
Financial update Key Expenditure: Appearance group £234.19 Defibrillator malntenance . £217.59 Pay area: £156.00 Bank fees: £69.60 Lottery prizes and license: 1,950.00 Receipts: Lottery and donations: É3385.00 Funds: Restrirted: ££3.255.27 Unrestricted: £3,654.98 io
Election of 2023 / 2024 trustees VOTE! 7 existing trustees remain as elected in 2022 1 trustee is seeking re-election for 2023-24: Chris Bennett 20XX
CHARITY COMM15510N FOR ENGLANO AND WALES Recei tsand ments accounts To CC16a For the pgrfod Section A Receipts and payments Unre5tri¢le fund Restdcled lund8 lQlho np41WtÉ Endowmont fund• Total fund5 Last yoar %Dlh•nvaM¥t A1 Recel 1LYJClub Lor PartyiKWS Bunm Calen¢luFFuréS RPffleTi¢kKknio&ICs1rps P4rtyl HRIRC Gift 3,185 125 739 io or .ys• 759 set an IntM•t s 4,759 .750 er efjbnllwP5 Pla¥thaTransferL F5 447 1S6 156 150 Insyrar 100ClubLoUwy Liw 10oc1ubLM9Ze5 chfflslmasnn1saIUEabl playj1 Painl BBQMp¥l 420 72D 232 13D 130 395 130 Chnstfflas PaMy1AiniBTr $8¢ Bank ChaTges AGM Jublie P3tyIQvEeffSl Frthpath IbBrtwSl piaTh1sivilg8I RPP 17 92 Sub total A4 Asset and Invesknont Sub totsl 3.W2 4fj6 3.523 Netof r8¢olptsllpaymgntsJ A5 Tran•fer4 befvwen funds A6 Calh funds last yearend Cash lunds thls y•arend 857 1,ODC 3.798 3,65 466 1.000 391 416 6,519 6,910 3,255 6,519 CCLX Rl n<S$)
Section B Statement of assets and liabilities at the end of the period Unreslrlcted funds to np4f•StE Rp¥tricled Endowment Furtd tonbJMtÉ Bl Cash fund8 HSBCpaI Toial cash funds 3.655 3.255 UTrrestrict8d rtsndg iornar•4t£ Restrfcted funds Endoment funds FundlowhKh Cost ioptiona B3 Irbvestment #85ets ¢o•i iopbLThTr 920 84 As8trts rtrtsln8d forth8 chaiity's own us? VIllE 624 Defi110r bnlLIty 623 Vile P4waranc 8enthSpal d&Jr$8Cty Vilwrar Playkn PyArEa Fund iowhlrh ountdu• ¥Vhn B5 Liabilities IfA)Club Sined by one ortwtrusieeson behaKol aN ttwtTUSt¥ Oaie of roval Signaluie Pnnl Narne IblLS 14L{ CC¥J R2 ¥¢ts)unts Issi
Independent examiner's report on the accounts Section A Independent Exawnlner's Report Rèport to the trust••g1 mèmbers of Burton Community Associauon On accounts for the year •nd8d Charlty no Ilf any) 1171730 2023. Sèt out on pages I report lo trustees on my examination ol the 8¢counls of the abjve charity I'lhg Twst") lor the year ended 3 1 @3 201% Rè¥ponslbllltles and ba51s of report As the charitys trustees, you 8r8 responsiblg for the pparatIon of the accounts in accordance with the requirements of the Charities Ad 2011 I'lhe Acri. I report in Tespect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my exarninats'on. I have followed all the applicable Directions givgn by the Charity Commission under section 14515llbl of the Act. Indepgndent FFhè.t oxamlner's statement uHdartama appEw. Delete I l rfnol 8ppli¢8ble. I have completed my examination. I confirm that no material rnatters have )m to my attention in ¢onnection wth the examinatlowlk• sc10 which gives me cause to tligv& that in, any material the accounting records were not kept in accordance with secb'on 130 of the Charities Act., or the arxounls did not acc£rd with the ac¢ounliro records., or Ihe accounts did not comply with the applicable requirements ConmIng the fom and content of accounts set out In the Charities IAc¢oLJnls and Reports) Regulations 2008 other than any requirèmgnt that the accounts give a'trug and fair, view which is not a rnatter considered as part of an independent examination. I have no concems and have come across no other rnatte in connection with Ihg gxamination to which attention should be drawn in this report in order to gnable a proper understanding ol Ihe accounts to be reached. ' Please delet& the words ffn lh& brackets If Ih&y do not opply. Slgn¢d: O•te: os 2023. Narno". 04tyJ T Relevant profvsslonal quallflcatlonls) or body JIA IER Oct 2018
Ilf any): Addrnss: eclion B Disclosure Only tsjmplete Il the trx8miner needs lo highlight malerial mattErs ol conrn (seg CC32, Independent examination ol charity accounts.. directions and guidanc¢ lor examiners). Glvg here brlef det•115 of any Itoms that the examlner wlshes to dl$c105e. IER Oct 2018