Trustees’ Annual Report for the period
From 1[st] April 2020 to 31[st] March 2021
Charity name: Burton Community Association
Charity registration number: 1171730
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote the benefit of the inhabitants of the area of benefit without distinction of sex, sexual orientation, age, disability, nationality, race or of political, religious or other opinions, by associating together the said inhabitants and such statutory authorities, voluntary and other organisations as appropriate in a common effort to provide facilities in the interest of health and social welfare for recreation with the objective of improving the conditions of life for the said inhabitants |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Association remains focussed upon three main objectives and activities that have been undertaken for the public benefit. 1. Establishment of a children’s play area: The association has negotiated the lease of a small piece of land within the village, cleared the area, erected appropriate fencing and gates, and turfed the area. Play equipment has been installed and maintained. Parents and children of the village have made significant use of the play area and this is of huge benefit to a village without any other source of amenity. 2. To preserve and protect health: The association has worked in partnership with the British Heart Foundation and has purchased and installed a ‘public access defibrillator’ within the village. Appropriate training in CPR & Defibrillator use has been provided to a large number of residents on a voluntary basis. The equipment has been |
| used on several occasions to assist with providing first aid prior to attendance of emergency services. The equipment is registered with The South Western Ambulance Service and available for use by members of the public. 3. To promote an improved liaison with Police: The association has worked in partnership with the local Police to provide a community speed watch (CSW) group to help reduce traffic speed and minimise harm of injury to its residents. The CSW group deploys the speed detection equipment, reporting results directly to the Police for any necessary action. |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have ensured a consistent approach to its activities and undertaken them in accordance with Charity Commission guidance documents PB1, PB2 and PB3. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Not included Para 1.38 Policy on grant making Not included Para 1.38 Policy on social investment including program related investment Not included Para 1.38 Contribution made by volunteers None Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The activities of the charity have been widely affected by the restriction imposed by the Government during the COVID 19 pandemic. Throughout the COVID restrictions the Association coordinated a system within the community to ensure any of the more vulnerable residents had the support of a volunteer to help with tasks such as grocery shopping, collection of medicines and supplies, thereby minimising exposure risks to those persons. The Association provides a well-equipped open space for children to visit for recreational purposes. This has been the fourth year of operation and indications are the area is well used on a daily basis (when restrictions allow) and complements the increased numbers of younger families who have become residents of the village and surrounding parish. The site and equipment are maintained and insured by the BCA The Association has provided appropriate CPR & defibrillator training for up to 32 residents, although a number have departed the village, current numbers are 27. The charity has been unable to provide the usual annual refresher training or to seek additional volunteers to undergo training. Once COVID restrictions are lifted, the aim would be to increase numbers. The status of the equipment is reported upon monthly to the local Ambulance Service to confirm serviceability and readiness for any medical emergency. The equipment has not been used during the past year to assist with any related emergencies The Association currently has 5 trained Community Speed Watch (CSW) volunteers; however, they have been unable to deploy during this period of restrictions. The Association continues to use a group of volunteers to form the Village Appearance Group which has taken the lead to encourage the community to improve the overall appearance of the village and seek to improve overall wellbeing through its actions. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Not included |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Not included |
| Investment performance against objectives |
Para 1.41 | Not included |
| Other | None | |
| Financial Review | ||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The current financial reserves are considered to be sufficient to meet the requirements as defined within the association financial reserves policy |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Association continues to operate with a very limited source of funding and expenditure. The limited income, primarily from lottery club membership subscription and ad hoc donations remains the primary source of money to achieve the current objectives. The children’s play area equipment has a substantial manufacturer’s warranty for major component parts, although trustees have a duty to ensure funding is made available for the common operating costs such as: liability and possessions insurance, costs for maintenance and inspections of play equipment and area, consumables for the defibrillator and administration costs. |
| The trustees have: • Decided to hold limited financial reserves of £1,500 • Reserves will be required to cover fluctuations in payments; meeting specific future needs, to take action if income falls below expectations, and have a contingency for potential risks. |
||
|---|---|---|
| Amount of reserves held | Para 1.22 | £2,874.12p |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Not included |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not included |
| A description of the principal risks facing the charity |
Para 1.46 | No risks identified |
| Other | None |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Association Constitution published on 15th February 2017 |
| How is the charity constituted? (e.g., unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g., election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected by members of the association at the Annual General meeting (In accordance with paras 12, 13 & 14 of the constitution) |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Not included |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The trustees have delegated certain responsibilities to committees/groups for the management of certain association activities, in accordance with ‘terms of reference’ policy document. The committees/groups formed for the reported year are: • General committee to include CSW • Village Appearance Group |
| Relationship with any related parties |
Para 1.51 | Not included |
| Other | None |
Reference and Administrative details
| Charity name | Burton Community Association |
|---|---|
| Other name the charity uses | Not applicable |
| Registered charity number | 1171730 |
| Charity’s principal address | Church Cottage, Burton, Wiltshire SN14 7LS |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Paula Coyle | Chair | |||
| Alistair Caie | Treasurer | |||
| Christopher Bennett | Secretary | |||
| Judith Bird | ||||
| James Pearse | ||||
| MissySell | ||||
| James Towers | 01/04/20 – 29/10/20 | |||
| Cynthia Walsh | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name Not applicable
Name of trustees holding title to property belonging to the charity
| Trustee name | **Dates acted if not for whole year ** | |
|---|---|---|
| Alistair Caie | 01/04/20 - 11/01/21 | Play area leasehold title transferred to BCA from 11/01/21 |
| Grant Cambridge | 01/04/20 - 11/01/21 | Play area leasehold title transferred to BCA from 11/01/21 |
| Philippa Gilbert | 01/04/20 - 11/01/21 | Play area leasehold title transferred to BCA from 11/01/21 |
Funds held as custodian trustees on behalf of others
Description of the assets Leasehold title of play area land only held in this capacity Name and objects of the BCA objectives apply only charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for No separate arrangements required safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
n/a
Name of chief executive or names of senior staff members (Optional information)
n/a
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Not applicable
Other optional information
None
Dg¢laration$ Th• trn•t••• tl•el•r• thai th•y h•¥• *pprov•d th• tru•t••g' r•port •bov•. 8lgn•d on b•h•ll ol th• ¢h•rlty'l trU•t• S•gnatur•l81 Full n•m•l•l Pogltlon l•g S•cr•tary, Chalr, •t¢l f r6fr D•t• szl b sl
CHAAlfY COhlMISSION FO FMGLANO AND WALES 11717)1 Recelpt$ and payments accounts CC16• Fwth• p•¢d T• 31ffj31X21 Section A Receipts and payments fund• 130 3.1¥5 i#ii 7¥ tstsiIGro4¢ forARI 12 AH•t •nd •1. 3.189 280 ve• It¢ * rK LDI.. li&. rJt•lp•yfftwrt• Il•1 olr•MlpttyYp•ymthtytsJ 1.36• $$0 2.215 Al ¢•h Ivrtd•14•iy••t•Trd Cahhh y••r•nl .¥•¢ 5.03¢ Section B Statement of a55ets and liabilities at the end of the period Unr•i¢ici•d lundb fund B1 C•hfw ¢exx r¢1 &(xliunty(881 I.,??1
3,0•4 lund• l•r••¢ 84 A•••ts r•t•hdfry ¢rI.8 wi .11igr lJ2 vy 88 Li•blll•¥ 'C¢ Ld,. Symo byTL•Vt ••1 on
•h•Wol •1 tr• IRJ•i• S4rw9P {xx P2 Q•KW2D21
CHARITY COMMISSION FOR ELAND AND WALES Independent examinerfs report on tho accounts Sxtson A Independent Examln•r'• R•port R•port t? th tru•t•• | Bwlon Communrty A80C¢1•tn On ccounts for th• y•r 31 Marth 2021 Charity no Ilf •nyl S•toutofip•gM, 1 +2 li Il 411t_ I r•port to th Iruee8 my exInl)n of the acrAJunts of t atl chaityllhe Truot'l lor fv year endod 31 Marf 2021. RMpon•lblllll• and gls of rnport As t ¢hwWI trutst•, you •re r¢•p)tHdt for th• pr•parnb"on ol th• accounts w xccYdatK• th• rwirwnonts ofth• Chanti•& Acl 2011 {'the Acl"I I rwrt in r•8Wt of rny exominotton of the Tru.3 account5 C8ryted out un(18r seclion 145 of the 201 1 and In cBrryiThJ out my examinatKM, I hav• folltrod all the aPiCable gwn ty th• Ch•rty Commwityi under sec11 145lSllb} of the Act. I have wn@led my eXInaln. I confirn) that no matenal mottar3 hav• comè lo my •tt?nlk¥n In connecbon th• •xamln#tsn loth•r #4 dwkn••dè•kx'.I whi¢h gtw me c•u•e lo hIle that in. any mwl the 8¢¢ounliTh3 record5 %Ere r¥)t kept in accryfjan with Mcb)n 130 of the Ch¥Tibes Act.. or the ¥cwunt5 ¢Jid not accord wrth reccrfds. or the a¢c4)unt$ not comply wrth the apICable requirement9 concerning tho fomi $nd Mrt•nt ol •cc¢JuntS get out In the Charrtl•i IA¢¢ounts and Rtports} Re9ulation8 2CQ8 other thon •ny T¢quirernent thot tm 4¢¢ount$ give a 'true and lair. vw whth is noi * ml•r ¢ontythr8d as p•rt of 4n indopBndent exam$nat. I ha no ncernS 8tvJ c(¥T aC/O89 rto other m•ttw¥ In ¢Mn¢th wilh Iha ex4minatlon to which attenttDn $hould be drawn in thtss r•port in ortJ•rto èn•tyie a prowr urdetr¥t¥nding of th8 acc4yJnts to r•ach•d. . Pleas& deleie th8 ¥xds th8 br8cko1$ rfthey 8ppty. Slgn•d: 7 Jun• 2021 NWM: J¢)hn Tylgr R•l•v•nt yol•••lon•l 9lIVAtIonOI or IKdy IER Oct 2018
{Ilany): Addrw•: ' 31A C•m f>een C•m. Dursy Gtos GL11 SHL Section B DiBc105ure xJ.'t,-I IL.. CC32, IrKlopvndent examinahm of ¢1rtY x¢ount8.' d¥re¢ix$ 4r*a gwS•n¢• for axamlnersl Gfv• h•r• bri•1 d•tsll• of I •ny It•ms that th• ex•mln•r w6sh•• to dlgclo•• •J IER Ckt 2018