2024-07-31-accounts - Weybridge Ladies Amateur Rowing Club (Wlarc)

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Weybridge Ladies Amateur Rowing Club (WLARC)

Thames Tow Path, Walton Lane, Weybridge, Surrey KT13 8LU

Charitable lncorporated Organisation

Registered Charity No. 1171591

Annual Report

For the period 1st August 2023 - 31st July 2024

Weybridge Ladies Amateur Rowing Club (WLARC) became a CIO in February 2017, formally adopting the CIO Constitution. The Club is entirely run by volunteer members.

WLARC Objects

Promoting community participation in a healthy recreational sport by enabling women and girls to participate in rowing, sculling and coxing.

How These Objects Were Achieved during this reporting period:

The Trustees can confirm that the CIO has fulfilled its objectives during the reporting period in the following ways:

Providing facilities, equipment and a supportive environment for women of all ages and ability levels, enabling them to enjoy the physical and mental benefits, as well as the social and community aspects, of a healthy sport.
Providing facilities and equipment for a local girls’ school. This allows pupils to learn and develop the skills of sculling and rowing in a safe, supportive environment, as well as benefitting physically from participating in sport.
Providing Learn-to-Row taster weekend sessions for complete beginners from the wider community followed by the opportunity to take part in a Learn-to-Row course, over several weekends, to allow participants to gain more experience and decide whether they would like to continue rowing as a member of the Club (or other club if they chose to do so). All Learn to Row activities were organised and run by volunteer club members and coaches with the support of one paid coach.
Running rowing sessions for members of all levels. During the summer, members have the opportunity to participate in evening group rowing sessions and during the winter, when it is not possible to row in the evening, indoor training sessions are run to help maintain and improve physical fitness and general wellbeing. Sessions are open to all members.
Providing “open access” to allow members to be able to participate at times that best suit them, such as mid-week mornings.
Members of WLARC with British Rowing coaching qualifications, voluntarily offering additional coaching in rowing, sculling, coxing and steering to all members to enable them to further develop their skills, confidence and enjoyment of the sport.
Continuing to support and participate in local events, maintaining good relations with a wide variety of community sports clubs.
Maintaining equipment and facilities so that members at all experience levels have suitable provision.

Club Facilities

Weybridge Ladies Amateur Rowing Club was founded in 1926 by Amy Gentry OBE, who bequeathed the boathouse and land for women’s rowing. The club facilities continue to be well maintained, providing a safe, welcoming and inclusive environment for club members.

Club Management

The Trustees delegate the day-to-day running of the club to a Committee, made up of club members. The Committee consists of at least a Chairperson, Captain, Treasurer, Secretary and Safety Adviser. There is also a Welfare Officer, as required by British Rowing, who sits outside of the Committee. The Committee operates in accordance with the Weybridge Ladies Constitution, and the policies and guidance of both the sport’s governing body, British Rowing and the Charity Commission. All Trustees and Committee members give their time voluntarily and receive no remuneration or other benefits.

The Committee is elected at the Annual General Meeting, usually held in September of each year. The Trustees are appointed or reappointed by the Committee at the AGM.

The Committee hold monthly meetings, and at least one Trustee attends these meetings, where possible. All trustees receive and review meeting minutes and financial reports.

The Trustees hold meetings as needed and are always available to assist the Committee with any pressing matters by the most appropriate means of communication.

Over the past year the Committee has reviewed and updated policies and procedures in line with British Rowing and Charity Commission requirements. All policies are available to view on the Weybridge Ladies website.

The Committee budget for the replacement of equipment to try to ensure that all members at all levels of experience are adequately catered for.

Declaration:

The Trustees are satisfied that the club is being managed in accordance with its Objects and with due regard to the Charity Commission's public benefit requirement. Above all, the Club encourages participation in the sport of rowing, sculling and coxing in a safe, supportive environment, improving physical, mental and social wellbeing.
The Trustees are satisfied that the club management committee continues to manage finances in a responsible manner, spending in line with its Objects on insurances, new boats, equipment, repairs and required works to clubhouse facilities. Money is ring-fenced for the general running and upkeep of the premises throughout the year and for the ongoing repair or replacement of equipment. Reserves are maintained, representing

approximately one year’s operating expenses and to cover unexpected costs.

The Trustees are satisfied that the accounts are independently examined appropriately.

Signed : Electronically signed by Trustees 30 April 2025

Sarah Bedwell Diane Graham Elaine Green Jane Mitchell Valerie Wotton

WEYBRIDGE LADIES AMATEUR ROWING CLUB INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 315t July 2024 31st July 2023 INCOME SubslJoining Fees Intro Course Donationsl Grants Grant income released (see note 5) Donated Fixed Asset Income released (5) Funds raised MislIaneOUS 13750 240 13992 1357 15 1587 167 954 19317 1416 164 346 22377 Total income 38293 37389 EXPENDITURE Rent, Rates, Water (see note 3) Insurance Electricityl gas Env Agencyl LiCenS Equip/ Repairs/ Kit Entry Fees for Races ARAI Affiliations Coaching Services Buildingl Grounds Maintenance Misc Depreciation of fixed assets (1 ,4) Rowing Boats Launch, Oars, sculls and ergonometers Equipment Building refurbishment 346 7598 856 923 1181 24 570 475 1700 2317 216 6629 438 828 2530 409 2300 936 9436 1083 225 3400 9353 766 252 4250 30134 8159 28907 8482 Surplusl (Deficit) for the year Page1 of9

WEYBRIDGE LADIES AMATEUR ROWING CLUB REGATTA ACCOUNT FOR THE YEAR ENDED 31st July 2024 31 St July 2023 INCOME Entry Fees Catering/Programmes Sponsorshipl donations Misc Total income EXPENDITURE Catering expenses Medals Equipment expenses Suppliers Stationery/Postage ARA] BR Safety expenses Misc Surplusl (Deficit) to income statement BANK, ASSETS, LIABILITIES Regatta bank closing balance Pety Cash Current Liabilities Debtors Creditors 4000 4000 Page2of9

WEYBRIDGE LADIES AMATEUR ROWING CLUB CASHFLOW STATEMENT FOR THE YEAR ENDED 31st JULY 2024 31st JULY 2023 Surplus for the year (incl. prior year adj) Less spending on fixed assets Fixed Asset Grants received 8159 (12780) 1400 8482 (28624) Adjustment for non-cash items Depreciation Lossl(gain) on disposal of fixed assets Grants released in year (note 5) 14144 14622 (1580) (1754) Change in working capital Decreasel{increase) in stock Decreasel(increase) in debtorslprepayments (Decrease)lincrease in other creditors Add back write-off of other creditors 1139 811 (1525) Net cash inflowl (oufflow) 7818 (5324) Cash and bank balances at stsrt year Cash and bank balances at end year Movement in cash and bank balancès 39033 46851 44357 39033 7818 (5324) Page3of9

WEYBRIDGE LADIES AMATEUR ROWING CLUB BALANCE SHEET FOR THE YEAR ENDED 31st JULY 2024 31st JULY 2023 FIXED ASSETS {NBV) (note 4) Boats Oars & Sculls Equipment Land and buildings (note 3) Building refurbishment 53466 6137 935 53002 4340 1010 13601 74139 17001 75353 CURRENT ASSETS Stocks Debtors and prepayments Cash at Bank- non-designated Cash at Bank - represented by unspent grants Regatta working capital (cash at bank) Cash in hand - regatta Cash in hand - general 42851 35033 4000 4000 46851 39033 LIABILITIES - due within one year Regatta - current liabilities Creditors and accruals Unspent grants carried forward 678 2203 678 2203 NET CURRENT ASSETS 46173 8958 36830 8988 Less.. Balance of deferred grants and donated fixed assets TOTAL NET ASSETS 111354 103195 Page4of9

WEYBRIDGE LADIES AMATEUR ROWING CLUB NOTES TO THE ACCOUNTS FOR THE YEAR to 31st JULY 2024 ACCOUNTING POLICIES Depreciation of tangible assets Provision is made for depreciation of tangible assets, at the following rates, in order to write off each asset over its estimated useful life. Part years on acquisition are depreciated as a full year. Reducing balance depreciation 15.OQ/o per annum on net book value 15.00/0 per annum on net book value 20.0 /0 per annum on net book value Boats Launch, engines, ergonometers. oars and sculls Equipment, Building refurbishment Equipment with a value of under £100 is charged against the year in which it is incurred. Grants for revenue expenditure are taken to income in the year received. Grants for the purchase of fixed assets are credited to income at the same rate as the corresponding asset is depreciated. Donations of major fixed assets are accounted for in the same way as grants. WRITE-OFF OF ASSETS In the year ended 318t July 2024, a water ergo donated in the year was sold for £150. A safety boat (Little Geysir) was given away. Its net book value at the point of disposal was assumed to be zero. RENT AND RATES Buildings and land were bequeathed to the Trustees of WLARC in December, 2006, and subject to a covenant restricting use to that of a ladies rowing club. The nominal value of land and building8 was put at approximately £80,000 in 2006 but appears in the accounts as Nil. No rent is payable, and the CIO is currently zer(>rated for purposes of local taxation. Page5of9

Fixed assets and depreciation 4.1 Assets reported in accounts: non-donated assets excluding Buildings Launch, Ergonometers Oars & Scu15s Rowing boats Equipmerst Total Net book value at start of year Revaluation adjustment Additions - powered boats 52057 4340 1010 57407 Additions - others 9900 2880 12780 Disposals (NBV) Total 61957 7220 1010 70187 Depreciation charge 9294 1083 202 10579 Net book value at 3181 July, 2024 52663 6137 808 59608 4.2 Assets reported in accounts: donated to WLRC Launch, Ergonometers Oar8 & Sculls Rowlng boat¥ Equlpment Total Net book value at start of year Revaluation adjustment Additions - powered boats Additions - others 945 945 150 150 300 Disposals (NBV) Total before depreciation (150) {150) 945 150 1095 Depreciation charge 142 23 165 Net book value at 318t July, 2024 803 127 930 Page6of9

4.3 Total fixed assets excl Buildings Launch, Ergonometè Oars 8 Sculls Year to 31st July, 2024 Rowing boats Equipmènt Total Net book value at start of year Revaluation adjustment Additions - powered boats Additions - others 53002 4340 1010 58352 9900 3030 150 13080 Disposals (NBV) Total (150) 7220 (150) 62902 1160 71282 Depreciation charge 9436 1083 225 10744 Net book value at 31 $1 July, 2024 53466 6137 935 60538 4.4 Building refurbishment Net book value at start of year Additions 17001 Total 17001 Depreciation charge 3400 Net book value at 31" July, 2024 13601 4.5 Total fixed assets and Building refurbishment Net book value at start of year Additions 75353 13080 Disposals (NBV) Total (150) 88283 Depreciation charge 14144 Net book value at 31st July, 2024 74139 Page7of9

5 Grants etc. 5.1 Balance grants deferred at start of year 2024 2023 Balance grants deferred at start year (EBC) Grants received (Rowing Foundation) Total 8043 9630 1400 9443 9630 Credrted to income in year (non-Fixed Assets) Credited to income in year (Fixed Assets) 1416 1587 Balance carried forward at end year 8027 8043 5.2 Unspent grants (current liabilities) 2024 2023 Unspent grants deferred at start of year Change in unspent grants (non-Fixed Assets) Change in unspent grants (Fixed Assets) Credited to income in year (non-Fixed Assets) Unspent balance carried fop#vard 5.3 Donated Fixed Assets 2024 2023 Balance deferred after revaluation Received in year Disposals in year Total donated assets before crediting Credited to income in year Balance carried foThvard at end year 945 1112 300 150 1095 1112 164 167 931 Non-cash balance of deferred grants and donated fixed assets 8958 8988 Page8of9

Independent Examinerfs Report to the Members of Weybrldge Ladies Amateur Rowing Club I have reviewed the financial statements for the 12 months ended 31 st July 2024. The financial statements have been prepared under the historical cost convention. The Treasurer 18 responsible for preparing the financial statements in accordance vthh Generally Accepted Accounting Practice. My responsibility is to examine those statements. In my opinion the financial statements give a true and fair view of the state of the club's affairs on the 31 st of July 2024 and of its income and expenditure for the year then ended subject to the following comments. The club meticulously maintains records of transactions on its general activities and bank account. Items of income and expenditure were sampled at random. The following observation is made. Electronic bankingl fund transfer means that there 18 a high visibility of transactions. Paperwork is available for most 8maller cash items paid. It is inevitable that some small items of expenditure will not be supported by documentation as receipts may not be issued or may be lost by the person incurring the expense. Signed Dats 2 May 2025 Examiner Dr. Andrew Potsr Ruddle ACIB 24 Ann8 Way West Molesey Surrey KT8 2PT Page9of9

Fixed assets and depreciation 4.1 Assets reported in accounts: non-donated assets excluding Buildings Launch, Ergonometers Oars & Scu15s Rowing boats Equipmerst Total Net book value at start of year Revaluation adjustment Additions - powered boats 52057 4340 1010 57407 Additions - others 9900 2880 12780 Disposals (NBV) Total 61957 7220 1010 70187 Depreciation charge 9294 1083 202 10579 Net book value at 3181 July, 2024 52663 6137 808 59608 4.2 Assets reported in accounts: donated to WLRC Launch, Ergonometers Oar8 & Sculls Rowlng boat¥ Equlpment Total Net book value at start of year Revaluation adjustment Additions - powered boats Additions - others 945 945 150 150 300 Disposals (NBV) Total before depreciation (150) {150) 945 150 1095 Depreciation charge 142 23 165 Net book value at 318t July, 2024 803 127 930 Page6of9