# **Weybridge Ladies Amateur Rowing Club (WLARC)** Thames Tow Path, Walton Lane, Weybridge, Surrey KT13 8LU # **Charitable lncorporated Organisation (CIO)** **Registered Charity No. 1171591** # **Annual Report** For the period 1st August 2021 - 31st July 2022 ## **WLARC CIO objects** Promoting community participation in a healthy recreational sport by enabling women and girls to participate in rowing, sculling and coxing. ## **How these objects were achieved during this reporting period:** Weybridge Ladies Amateur Rowing Club (WLARC) became a CIO in February 2017, formally adopting the CIO Constitution. The Trustees can confirm that the club objectives and activities have fulfilled the CIO objects in the following ways: - WLARC continued to provide facilities, equipment and a supportive environment for women of all ages and ability levels, enabling them to enjoy the physical and mental benefits, as well as the social and community aspects, of a healthy sport, as far as Covid restrictions allowed. - WLARC is entirely run by volunteers, mostly its own members, but also appreciates the support of the wider community, as well as family and friends. - Members of WLARC who have British Rowing coaching qualifications, supported by other club members, voluntarily ran Learn to Row and Return to Rowing courses to attract new members, and offered coaching in rowing, sculling, coxing and steering to members. - A local girls’ school and their coach have had access to WLARC facilities in order to give their pupils rowing experience, and this has resulted in an everincreasing number of teenage girls participating in the sport. - All WLARC safety, coaching and boating procedures and risk assessments were reviewed during this period. - All club members were required to prove their competency through both theoretical and practical levels of assessment. This will continue to be a requirement before boating without supervision. - WLARC members continued to support and participate in local events, maintaining good relations with a wide variety of community sports clubs. ## **Club facilities** Weybridge Ladies Amateur Rowing Club was founded in 1926 by Amy Gentry OBE, who bequeathed the boathouse and land for women’s rowing. The club facilities continue to be well maintained, providing a safe and inviting environment for club members and visitors. ## **Club** _**m**_ **anagement** WLARC is entirely run by volunteers, in line with the rules of British Rowing, the sport's governing body, and its "RowSafe" guidance document. The management committee, all volunteer club members who run the club, consists of a Chairman, Captain, Treasurer and Secretary, in line with our Constitution, and other representatives of club members. Regrettably, after 5 years of successfully running the club, the Captain will retire at the 2022 AGM. The Trustees agree that the club is run and managed responsibly and sustainably, in accordance with its Objects and meeting its charitable purpose. At least one Trustee has attended the monthly meetings of the club management committee, and all the Trustees have reviewed the minutes and had sight of the financial statements. They have made recommendations to the management committee where appropriate, and met regularly online. ## **Declaration:** - The Trustees are satisfied that the club is being managed in accordance with its Objects and with due regard to the Charity Commission's public benefit requirement. Above all, the Club encourages participation in the sport of rowing, sculling and coxing in a safe, supportive environment, improving physical, mental and social wellbeing. - The Trustees are satisfied that the club management committee continue to manage finances in a responsible manner, spending in line with its Objects, on insurances, new boats, equipment, repairs and essential works to clubhouse facilities. - The Trustees are satisfied that the accounts are audited appropriately and sufficient reserves are maintained to provide for unexpected costs as well as for the general running and the upkeep of the premises throughout the year. **Signed** : Electronically signed by Trustees March 2023:- Sarah Bedwell Diane Graham Elaine Green Jane Mitchell Valerie Wotton FOR THE YEAR ENDED . 3tstJULY 2022 3tst JULY 2021 31st JULY 2020 3tst JULY 20 INCOME / jd￿nI Fees Trtal Stsshons Intro CoJr5e Dcmatk￿s l Grants Grant Irm ￿leaSed (see note 5) D(￿ted Flxed Asset Income released (see note 5) ,221 13,922 16.034 17m4 620 74 44 2,695 2n 187 3,247 319 231 325 ffpw (tÈfthJ ￿ Re l(Y) thb surplus 5580 355 430 Misc 11 26,563 30,162 28,762 RenL Rat4 Watrf (see ￿te 3) 252 4,913 163 4￿73 20 5518 631 706 1,633 569 437 731 1174 Erylp l rrt 6,643 117 395 417 473 459 1.124 538 8{￿1 820 332 LC65 (S￿ rxxes L 4L 5353 7.054 9￿37 IA67 1247 316 5313 6.641 8JOI 21￿13 43.444 36.1 33A29 4J49 115.￿2) 159531 WEYBRIDGE LADIES AMATEUR ROWING CLUB REGATTA ACCOUNT FOR THE YEAR ENDED: 3tstJULY 2022 31st JULY 2021 Notes INCOME Entry Fees caterin￿prOgrarnMeS Sponsorship I donations Misc 1,459 1,459 EXPENDrruRE Catering expenses Medals Equlpment expenses Suppliers ststlonery, Postsge ARA/BR Safety Expenses Misc 738 61 16 815 SURPLUS/ DEFICITTRANSFERRED TO INCOME sfATEMENT BANK, ASSEfs, LIABIUTIES Transfer to main club account 1,000 Petty Cash Current Llabllitles (Creditors) Current Assets (Debtor5) 1.139 Re￿tt3 bank closing 3.401 Notes: l Booked in 2022, although event cancelled. Carrled over for future events. 2 Cancellatlon charges Re￿tta Page 2 WEYBRIDGE LADIES AMATEUR ROWING CWB CASHFLOW STATEMENT FOR THE YEAR ENDED 3tstJULY 31st JULY Surplus for the year (Ind Prlor Year Pljustments) Less spendln8 on flxed assets Flxed Asset Grants recelved 4,749 11.254) (25,19)) (4,319) Adjustment for non cash ftems Depredatlon NBV of dlsposals/ wrlttroff In year Grants released In year Other 12.482 2.739 12.1051 15,448 (2.530) Change In worklng capltsl Redn(Incr) In stock (Redn)Incr In other credltors Add back wrIte￿ff of other ueditors Redn(Incr) In debtors/prepayments 111,859) 11.079 (839) (￿)} Net cash Inflow 3912 (5,512) Cash and bank balances at stsrt year Cash and bank balances at end year 40,445 44.357 45,957 40.445 Movement In cash and bank balances 3,912 (5,512) BALANCE SHEEr 31st JULY 2022 3tstJULY FIXED ASSETS (NBV) Boats Oars & Sculls Equlpment Land and Bulldlngs Bulldlng refurblshment 33,732 5,105 1,262 39,975 2,771 21.251 61,350 26.563 75.317 CURRENf ASSETS Debtors and prepayments Cash at Bank- non deslgnated Cash at 8ank- represerted by Unspent Grants Regatta worklng capitsl (cash at bank) L139 40,957 (o) 3,401 3(X) 36,44S (o) Cash In Hand - regatts Cash In Hand- general 45,496 40,745 UABILMES due wlthln one year Regatta - current liabilities Credltors and accruals Unspent grants carried forward 1.392 (o) 1,392 13,251 (o) 13,251 NEfcuRREKfASSEfs Less: Balan￿ of deferred grarts and donated fixed assets 44.104 (10,742) 27,494 (12,847) 94,713 89,963 WEYBRIDGE LADIES AMATWR ROWING ¢IUB NOTES TO THE ACCOUNT5 FOR THE YEAR to 31st JULY 2022 I. ACCOUNTING POLICIES 1.1 Depredatlon of tanglble assets Provision is made for depreclatlon of tsnglble assets, at the followln8 rates. In order to wrlte off each asset ovef its e5tknated useful Ilfe. Part years on acqulsltlon are depreclated as a full year. al 15.0% per annum on net book value 15.0% per annurn on net book value 20.0% per annum on net book value Launch, englnes. ergonometers. oars and sculls EqulpmenL Bulldlng refurblshment Equlpment wlth a fdlue of under £ICh) Is charged a￿Inst the year In whlth It Is Incurred. 1.2 Grants for revenue expenditure are tsken to Income In the year recelved. Grants for the purchase of fixed assets are credlted to Income at the same rdte as the COr￿SPOndIng asset Is depreclate Donatlons of major fixed assets are accounted for In the same way as grdnts. 2 WRITEQFF OF ASSET5 In the year ended 2021 a trdller and wooden boats We￿ sold. A small wrfte-off vfas Incurred on the traller. wlth an overall surplu& 3 REKf AND RATES Bulldlngs and land We￿ bequeathed to the Trustees of WLARC In December, 2￿￿. arKI subject to a covenant restrlctln8 use to that of a ladles rowln8 club. The nornlnal value of land and bulldings were put at approx Lq).(m In 2CQ6 but appear In the accounts as Nll. No rentls payable. and the ao Is currently zero rated for purposes of local taxatlon. Notsj to 2022 kcounts Pase 4 4 FIXED ASSEfs AND DEPREaAlloN 4.1 Assrts reported In account& non-donated assets exd. Bulldlngs Laun Ergcmometers, Oars & Sculls Rowlng Year to 31st July, 2022 Equlwr*nt Tctsl Net bjok Wdlue at start of year Revaluatlon adjustment Addltlons - Powered Boats Additlons- Other Dlsposats (NBV) 38.667 47,445 -2.739 45,961 38376 5.756 78 316 Depreciatlon char8e Net book Wdlue at 31st July, 2022 32.620 S,lOS L262 38.988 4.2 Assets reported In accounts: donated to WLRC Launch. Ergonometer5. Oars & Sculls Rowlng Year to 31st July. 2022 Equlpment Total Net book value at start of year Re￿dIuatl0n adjustment Additlons Dlsposals (NBV) 1.308 1308 196 1.308 Depreclatlon charge Net t>ook wdlue at 3tst July. 2022 IJ 1.112 43 Totsl fixed assets exd Buildin8S Launch. Ergonometers, Oars & Sculls Rowing Year to 31st July, 2022 Equlpment Totsi Net book value at start of year Re￿dIuatl0n adjustment Addltlor Disposats (NBV) 39975 2.771 48,753 -291 39,684 5.953 -2.448 1578 316 -2,739 47.269 7,169 6,(K16 Depreclatlon charge Net book value at 3tst July, 2022 33,732 5,105 1.262 4.4 Bulldln8 refurblshment Year to 31st July. 2022 Totsi Net book walue at stsrt of year Addltlons 26563 26563 5313 Depreclatlon charge Net book Wdlue at 31st July, 2022 2L251 Notes to 2022 kcounts Pa8• S 45 Total fixed assets Ind Bulklin8 refurblshment Year to 3tst Juty. 2022 T(knl Net book walue at stsrt of year Re￿aluatIOn adjustment Addltlofts Dlswsals (NBV) 75317 -2.739 73,832 12,482 DeprKktlon charge Net book value at 31st July. 2022 61350 5 GRANT5 Erc 5.1 Grants Balan￿ grdnts deferred at stsrt year EBC £11539 £13538 £3C Credlted to Income In year (non Hxed-Assets) Credlted to Income In year (F￿ed-A$$ets) Balan￿ carrled forward at end year £11539 £13,838 .£1,9J9 £9,630 £2,29fj £11539 5.2 Unspent grants (current Ilabllltles) Unspent grants deferred at start of year Change In unspent grants (non Flxed Assets) Chan8e In unspent grants (Fixed Assets) Unspent balance carrled fOr￿ard £0 £0 £0 £0 5.3 Donated Fixed Assets Balan￿ deferred after revaluatlon Recelved In year £U08 £0 £1.308 -£1% £1.112 £1539 £0 £1539 -£231 £1308 Credlted to Income In year Balance carrfed forward at end year Non cash balance of deferred grdnts and donated flxed assets £10.742 £12.847 Notss to 2022 Accounts Pap 6 Independent Eamalner's Report to the Members of Weybrfdge Ladles Amateur Rowlng aub I have reviewed the financial statements for the 12 months ended 31st July 2022. The financial statements have been prepared under the hlstorical cost convention. The Treasurer is responsible for preparin8 the financial statements In accordance with Generally Accepted Accounting Practice, my responsibility is to examine those statements. In my opinion the financial statements give a true and fair view of the state of the club's affairs on the 31st July 2022 and of its income and expenditure for the year then ended subject to the followln8 comments. The club meticulously maintains records of transactions on its general activites and bank account. Items of income and expenditure were sampled at random. The following observation is made. Electronic banking/ fund transfer means that there is a high visability of transactions. Paperwork is available for most smaller cash items paid. It is inevitable that some small items of expenditure will not be supported by documentation as receipts may not be issued or may be lost by the person incurring the expense. Slgned "ZJ.i // Examlner Dr Michael Freeman, 3 The Swansway, Weybridge, Icr13 8HU I have re￿ ￿finanCI￿ statementsftf thE 12 month5ended 3tstJuty2022. ThefinarKial Th?Treasurerts responsiE4pforpreparfn8 the lknanclal st*ements InKwrdance vAthG•*r* Atcepted ACcrvJntt￿ Pr￿￿ce. myrespOn￿￿111ty Ls toexamlne ￿￿estateMents. Irsrnyoplr4onthEfln¥KWstatements g￿ta true and faIr￿th¥Of the stateoltherlub'saffal on the31stJuty 2022 ènd ollts Incomeathd expondlturé torthtyewthen ended subjertto the lollowkn8t•mMent> Thedub rnetknJlr￿ m&nlaknsrecOrdsofty•n￿￿m *tthAiesaTrJ atQWnL Iiem50ftncomeand expendwrew*¢ $￿pIed al Thefolb*tr8obserY*knn b made. banklnpjfund transfermÈansthatthÉre ￿*hIsh￿l$•bIIitVQItyansK1tsJn* Paperwork ts walèblelc*m05t smakreash h2m5 pald. 15 IneVits￿ethaf sthMsmaU iternsofexpendtture will fiot be supk>Jtrd bYdocUff￿trtkn8s recelpts maynoi be Issued ormtybe k6t ￿the Pers￿ the eVr￿e. ExwDtnv Dr Mkhael Freeman,3The5w•w,WeyWe, Kll38HU