## **Weybridge Ladies Amateur Rowing Club (WLARC)** ## Thames Tow Path, Walton Lane, Weybridge, Surrey KT13 8LU **Charitable lncorporated Organisation Registered Charity No. 1171591** ## **Annual Report** For the period 1st August 2019 - 31st July 2020 ## **WLARC Objects** The promotion of community participation in healthy recreation, by the provision and maintenance of facilities for the sport of rowing sculling and coxing for women and girls. The Weybridge Ladies ARC Rowing Club (WLARC) became a CIO in February 2017 formally adopting the CIO Constitution. ## **How These Objects Were Achieved during this reporting period:** The Trustees can confirm that the CIO has fulfilled these objects in the following ways: - WLARC continued to provide facilities, equipment and supportive environment to women of all ages and ability levels, enabling them to enjoy the physical and mental benefits, as well as the social and community aspects, of a healthy sport, as far as Covid restrictions allowed. - WLARC is entirely run by volunteers, mostly its own members, but also appreciates the support of the wider community, as well as family and friends. - Members of WLARC who are British Rowing qualified volunteer coaches, - supported by other club members, organised and ran TRY days during this period, to introduce rowing to those new to the sport. - Club coaches provided volunteer coaching and ran follow-up introductory courses. - WLARC members continued to support and participate in local events, maintaining good relations with a wide variety of community sports clubs. - Coaches continued to offer coaching in rowing sculling coxing and steering to all members. - All WLARC safety, coaching and boating procedures and risk assessments were reviewed during this period. - All club members were required to prove their competency through both theoretical and practical levels of assessment. This will continue to be a requirement before boating. ## **Impact of Covid 19 pandemic March 2020** - During this period all club activities were severely restricted and run only within with British Rowing and Government guidelines. - Monthly committee meetings, trustees meetings, the AGM, land training and social activities have continued online. - WLARC annual regatta was cancelled in June 2020. This was in accordance with British Rowing recommendations. It was not possible to ensure a safe and enjoyable event for all. - All regattas and head races were cancelled in this period from March 2020. - There has been an impact on membership as during this period it has not been possible to run Try days or actively recruit new members. As such membership has not grown. - A membership payment holiday was offered during this period. - There has been a financial impact on the club but a grant from Elmbridge Borough Council helped assure the clubs finances for this period. ## **Club Facilities** The Weybridge Ladies Amateur Rowing Club was founded in 1926, by Amy Gentry OBE, who bequeathed the boathouse and land for women’s rowing. The club facilities are well maintained, providing a safe and inviting environment for club members. ## **Club Management** WLARC is entirely run by volunteers, mostly its own members, in line with, British Rowing, the sport's governing body and its "RowSafe" guidance document. lt also appreciates the support of the wider rowing community, as well as family and friends. The management committee consists of volunteer club members. Their roles are detailed in the governing document (Constitution) but consist of at least a Chairman, Captain, Treasurer and Secretary. ## **Trustees** The role of the Trustees is to ensure that the club is run and managed in accordance with its Objects and that it meets its charitable purpose. At the WLARC 2019 AGM Di Graham and Val Wotton agreed to continue in role and two long-standing club members Jessica Nolan and Angela Soutar were appointed as new trustees. The Trustees meet to review minutes of club committee meetings and have sight of the financial statements. They will also make recommendations to the management committee where appropriate. At least one Trustee attends monthly meetings of the club management committee. ## **Declaration:** • The Trustees are satisfied that the club is being managed in accordance with its Objects and with due regard to the Charity Commission's public benefit requirement. Above all, it encourages participation in the sport of rowing, sculling and coxing in a safe, supportive environment, improving physical, mental and social wellbeing. • The Trustees are satisfied that the club management committee continue to manage finances in a responsible manner, spending in line with its Objects, on new boats, equipment, repairs and essential works to clubhouse facilities. - The Trustees are satisfied that the accounts are audited appropriately and sufficient reserves are maintained to provide for unexpected costs as well as for the general running and the upkeep of the premises throughout the year. **Signed** : Electronically signed by Trustees February 2021 Angela Soutar Diane Graham Valerie Wotton Jessica Nolan WEYBRIDfjE LADiesAMATEUP ROWINfj CLUB ot•s 202Q £ aistJULY 2019 E 3lstJULY CASHFLOWSTATÉMÉNfFOR THE YÈAR ENDED su￿￿5 *tsrtheyearllrt¢l Pti¢rYe•tMlvStwtsl LesssptndSr* on fixed assets F￿￿dA$s*tGran￿sretw¥ed IS.4501 (S￿65) A5 Adlustmentfor non cash ftems Depr￿lation N8V¢f dlsp¢salslwdttroff Ihy*ar Grart¢S￿leas¢d Ihyear Other 17A91 20.241 7.421 12.9661 Re5tructurfn8 Reserve RÈdr4inttl In stotk (Rednllncr In othortrediiors Add backWrft￿offoI othercredifor5 Rodtrflncrl In dobtor5Jprqpaymonts 303 N¢t¢•shlnflow 4.721 4821 Cash and bank bèlancesatstèrt year Cash aDd bank balance54tendyea 41.236 45.9S5 34.415 41.236 M0vor￿ inu5h and bank ￿4￿CeS 4.n9 6J2L B•L4IICE SHE 31rtJULY 2020 3tstJULY 2019 FIKEDASSETSIN8V) 43.530 7.1￿6 2.645 51.212 8.313 Oars& 5cu115 EquipmEDt 6L4ldiry refuthhrnqnt 33.204 86.445 35.860 98A71 CURfiENT ASSErs 5tock5 DEbtor5andFrepaymEllts Cash at Bank- rKJn dèsl8nat*d Cash at 8aDk- rePr￿￿￿￿d byUn5Pent Grants work5n8 ¢awiJl1¢•shatbankl 303 31,912 40,952 9,307 Cash in HarA. regatta Cath In Mand-gofieral 16 41.539 45.555 UABIUllESduE Wlthin OnE year Re¥atta-current liaL¥liti*S Creditor5and a￿tUal5 UAswt¢rants cath￿I￿r￿ard 1172 1.3Y3 1172 L363 NET CURRENT ASSETS Less". 8alén¢t ol dÈl¢rted yants donated fixtdassets 43.783 40.176 118.0431 iis.lsi 120.604 WEYBRIDGE iADIE5AMATEUR ROWING CWB Nr¥t*s 2020 £ 1919£ REPRESENTED BY.. GENERALFUND OpenSng Balance Change In re¥aluatbn reserye Prw)i yeats adjvs¢theht surydu5l0d￿Èfortheye￿r￿￿cl PriorYearMju51mEnt5 I20,￿¢ 125271 )3 IS.9531 14.6671 aosln88ahnco WE¥fjRI￿E LADIES￿lATI￿R ROWING CIUO W4<0ME At4D EXPEf4DITURE ACCOUNT FOR THEYEAR ENOED.. 315tlilLY 2019 2020 INCOME Sub51JoininE Ftt5 Tn41 sessi￿S IntroCour5e DonatlQn51Grants Gtaot in¢•me￿[ta$Èd (see h(IteSI Oonated Flxed Asset Iwome r￿easedl5ee wte S} Fund5 Rai5&d Svrplus/IOefiCitI on l(Orlub surp￿5 It* of EqulWKrtt M6¢ 14034 17.024 10.544 3.247 319 272 187 355 30,I$2 28.?62 EXPENorruRE Renl, Rat* w4térlstt notè31 163 20 4.873 4.944 fj3l 7r Electricltylys EnvAgency/ UC@r￿e$ EquiplRep3ir51 EDtryFee5forflac+S stationery. postag* AIAIAttlliations Co¥¢hln8 Services 8vildlnFIGrounds MaInte￿n(* 731 1174 L633 569 473 4$9 8.C411 332 Dewe¢iaiion of flxed xsets 15eenotes 1,41.. Rowlng BD4ts Launch.Oars Scull$ar￿ effjontsm*t*s Equipm*Dt 8un4ir* refurbshment 01sPOsallw￿r￿O￿l0fasSeIsl$u￿￿s)-5ee note2 7,682 L247 601 9,037 1.467 772 8,301 &965 2.994 36.115 33A29 SVRPLUSI FOA THE YEAR 14.66FI pr￿0￿$ y*arst•fundsladluStn*nts 503 4IFTER AOJUSTMENTS 15.4501 wl&KA((￿ntsvIA WEYORIDGE LAThESAMATEiIA POWINGCLVO NOTES TO THE ACCOVNTS FOR THE YEAftto 31stJULY 102 i. ACCOUNTING POUCIES 1.1 DewecLitsonoltanwble ￿ets Pl<￿15￿15 madÈfordepredaUOnottanWNe4ssets,att￿ lolknthn¥rates,Inordertowmeoffeacha5Sèto¥errtsestsm4ted uséful Ihte. Partyearson acqU￿rt￿ll aredeprectrdted ￿a￿U￿Veaf. Reduci balance de Is.￿ ￿lInnuM LTTh net bookvalue 15AXS p8iinnum bookvalue 2Q.O% PèIA book¥alu reC￿t￿n Boats launch.e￿1￿￿5. er8onDm8tet5.oir5andsculx EgulW)*nt BuihJiTh8r*furbishm*Tht Equiwfiontwnha ¥4lu*of ￿￿j*r£I00￿IthlTs￿aIJl￿$ltheyQarSfi￿hkhtt L4incuired. 1.2 Grant5forreYenueexpeniY(Jre èretaken iolrtomeln ihe year receKY¢. Grantsforthe purchase of ftKed Jsseis are¢redtte¢ lQln¢ome* ihe Mme roie a51ht¢orrespondlr* 15deprfflJied. Danatknn501malarfhKed a55ets•iea¢countedfoi Inthe5•mew4y4s8rints. 2 WRITE4)FF OF ASSEIS In theyeai ended 2019.tho coathlnllaunch was sohl. 3 REf4FAND RATES BvildinB5 and were bequeathed tothe Ttustee50f WLARC inoe￿rnber,2w6,?nd subject toa covenant restrKlins u5etothatof a ladies rowingclub. Thenorninalvalue of landand buildln were put atapwox£80.(N)Oln 2006but appearln theaccouDts as Nll. No rent Is payable. and theCIO k%curienttyLeroratodfoi purposesof ￿al tsxatknTr. 1019 watèr hclud4s a fofund for overpaymènt in pr*w)uS yèars. 4 FIXEDASSETSAND DEPRECIATION 2020 l A55et5 ieported In4¢1 I￿5 5L702 4.1 ASSètsr*POrtÈd IThICeOuAts.. doThatÈd tOWLRC Ergonomeiers, 0¥5 &Sculls Yearto31St>Jty. 2020 Equipment Net bookvalue atstart of yeor Revalvaton adlustrnent AddrtitsAS D￿pOSal5 INBV) L8LQ L810 L810 272 IAIO 272 Depi¢ciation ¢hai8e Net bookvalue •t315tJuty,2020 1.539 1,539 4.3 TOtslfiX*daS￿ts •x¢l BuibJin8S Rowlng Ergonometor5. Oars & Scts115 ¥earto 31st￿ty. 2020 EqulpmeTht Nèt bookvaluÈ atstart of yèar Revaluatk>n adlu5trnent AddY(ions Dtsposals INBV) 51,212 8J13 61011 220 31,212 7.6$2 8313 1.247 fj2A31 9.590 661 Net bookvalue at315tJuty, 2020 43,530 2,645 51241 4 8uldlw￿Iu￿Sshrn¢n1 Yearto 31stJuty, 2020 Tot Net buokYalueatstart4fy*è 35. S.645 41,￿5 8.101 D￿Pro￿atkn char8* Net bookvabJ¢at31StJJty. 2020 33.204 4.$ Tot•1 assets Ind OulldlwrebJrbbhment Y*•rto3tstJuty. 2020 Total *1 bookvJlveJ151Jrtof year ReValuat￿n adjustment Addrtioibs D15WsablNBVI 91471 IN336 17.891 Depre0a￿On thè18e Net bookvalueat3tstJuty, 2020 8A445 S GRANTS ETC 5.1 Grants 2020 1019 80￿￿cellafftts￿eterred èt stèrtyeai RÈe*vÈd inyeèi-sportEnWaThd £16.233 É12.9 £16.233 £19, Credrtedtoincome in￿at(nOTh F￿ed-￿Sets1 CrÈditedtoin(4me IFixed-ASS*tsl BaL9nce(arr￿lo[1Yard atendye3r £13,538 £16,2aa 5.2 Un5pentir4ntslrutrentli4bilitie51 vn5perfgra￿S ¢elerre¢ ai 5tartofyear ChangE un5pentgr3ntslnon FNed A55etsl Change In unspent 8rantsiFk¥ed Assets) Vn5peM bal4ncecarriedfoNard £0 £0 Éo £0 £0 5.3 Donated F￿edASSets 2020 2019 BaknCedeler￿d afterrtva￿jathir¢ Rec*ved in ye4r Éi*io Eg £1￿10 -£272 ElS39 £1130 EO £L130 P3Lincerarriedfotward 4tendye4r Ngn cash bwL4nce of deleried¥rants and dpnated fixed 455ets £15￿17 E18 WEYBRIDGE LADIESAMATEUR ROWING CLU8 REGA￿AAcCouIlT FOR THE YEAR ENDEO.. 31*tJULY JlstJULY Not*1 2020 2019 INCOME EThtry Fee5 caterIn￿pr08raMrne% Sponsorshipldonotions Mlsc 5,738 3,137 1.296 10,171 EXPENDITVRE Catering expenses Meda15 Equipment expenses Suppllers StatioDery. Postage ARA18R Safety Expense5 Mis¢ 458 634 142 1.994 70 179 994 120 4,591 SVRPLUSI DEFICITTPANSFERREO TO INCOME STATEMENT 5.580 RECONCILIAT1014 Re8atta bank optnin8 9.307 11.975 Transferto maln clubaccount Surphjs write.off of Ur*ashed Cheques Pettycash Currenr Llabllltles Icrediflxsl Currerlt Assets IDebtorsl 14,5561 17.5851 5.580 303 Re8atta bank Cl￿n& 9.307 I 0￿r￿In(￿jOe rtemsaon*d tymembers 2 Me¢ats at¢expeDs¢dinthèieaifft*n1thvythaxd. fte8atta.l￿Oub Pay I WEYBRIDGE LIDIESAMATEUR ROWI￿ CW8 IPICOME AND EXPEMDrruAE Accour FOII ThE YEAR ENDED.. 3J#JLiY 2020 JtstJLJLY 1019 INCOME Subs ljoining Fees Trial Sessions Introcourse (bjnationsl Grarts Grant income re￿05ed lsee 51 LSJnated Firtd Asset income re￿ased (see note 51 Funds Ralsed sUWu￿ IDeftdtl on ReKdtta ICQdub surplus Hire of Equipment Misc J6.034 17n24 10.544 2.695 272 187 3.247 319 430 355 30.162 28,762 EXPENDITLIRE Rent, Rates, Water (see nots 31 InsuraThce 163 4,873 20 631 Env A8enryl ￿(e￿e$ Equlp l Repair51 Ertry Fee5 fof Races stat￿nery. P05ta8e AM l Affiliations Coachin8 ServKes Buildin￿GrOund$ mainten￿ce Misc 731 2.174 1,633 473 459 8x61 820 332 DEyeek•tknn dfixed assets (see note$ 1, 41.. Rowin8 Boars iaunth. Oars, 5cvlls athd er8onon Equipn*nt B￿lIdIng refvrbishmpnt [1S￿1/ ￿lt￿off of a55et5 (Surplus). seenote 2 9.037 1.467 772 8,965 1.247 661 8.301 36,115 33A29 SUR￿￿/ OEFicif FOAIHEYEAR .9531 14.6671 PrW¢M￿ ￿*r.5 refvNls l adl¥stfflents AFfER ADJUSTMEPIT5 15.4501 14.6671 WEY8RIDGE LAOIES •VaATEUR ROWING CLUB ftE6A￿A ACCOUNT FOR THE YEAR ENDED: 31stJUIY 3tstJULY 2019 INCOME Entry Fee5 Caterin￿ProBramMes Syx)nsorship / donations Misc 5.738 3.137 1,296 10,171 EXPENDITURE Caterin8 expense5 Medals Equ¢pment expen Suppliers Stationery, Postage ARAIBR Safety Expenses Mlsc 458 634 142 1,994 70 179 994 120 4.591 SURPLUS/ DEFICITTPANSFERRED TO INCOME STATEMENT 5,580 RECONCIUATION Regatta bank openin8 9,307 11975 Transferto main club account Surplus Writedf of Uncashed Cheq￿$ Petty Cash Current knabilitles (Creditor51 Current Assets IDebtorsl 14,5561 17,5851 5.S80 30 303 Re88tta bank tlosln8 9,307 WEY8AIDGE LIOIE5 AMATEUR RIMNG au8 2019 É 31st JULY fASHFLOW STATEMENT FOR THE YEAR ENDED 31st JULY Surplus for the year (incl Prior YearAdlUstrr￿ntsj Less spendtTh8 on fixed assets Fixed Nsset Grarts rec￿Ved 15h501 15.8651 14.6671 115,7821 Adjustment fov non ush Items Oepwiatlon NBV of dis[￿15/ writtroff In year Grnnts ￿leaSed In yea¥ 17,891 20,241 7,421 13,5661 12,9661 ReMructurfn8 Reserye Cth¥ft8e in *￿rkIn¢ capitsl Rednlincrl in st￿k IRednlincT Trn other£reditors Add back writ￿ff ol other creditors Rednllnul in debtors}pr￿V￿efftts 13.0231 303 13031 osh inflow 4,ni 6.821 Cash and bank balances at start year Cash and bank bhlances at eThd year 41,236 45.957 34.415 41,236 Movernent ih ¢¥sh and ban* balances 4,721 6￿21 Balance Sheet and Cash Flow PoBe 3 WEYBRIDGE LADIES AMATÉUR ROWING CWB Notes 2019 £ 31rtJULY 31st JULY 2019 FIXED ASSETS INBVI Boats Oars & Sculls EquipHent Land and Buildin85 Building re￿￿lShment 51.212 8.313 3,086 43,530 2.645 33,204 86.445 35.860 98,471 CURRENT ASSETS Stocks Debtors and prepayments Cash at 8an*- non designated Cash at 8ank- rep￿sented by UnS￿nt Grohts Re8atta WOfkin8 ¢¥Pltal (cash at bank) 303 31,912 40.952 9.307 Cash In Hand- regatta Cash In Hand- Be￿ra1 16 41,539 45.957 LIABILITIES due wAthin oneyear Re88tta- CU￿efit Ilabilities C￿lIOTS and accruals Unspent8rants carrled forward 2.172 1.333 2,172 1.363 NET CURRENT ASSErs Less.. Balance of deferred wants and dO￿ted ffixed assets 43.785 40,176 118.0431 115.153 120.604 REPRESENTED BY.. GENERAi FUND Openin8 Balance Change in re¥aluation ￿5￿Ve pri￿ years adjustment Surplus/ Deficrt forthe year exd Prior Year PJjvstments 120,604 125.271 $03 15,9531 14,6671 Closlng Balance 115,154 120,604 Balance Sheet and Cash Flow Pale 4 WEY0R￿E IADIESAMATEURROWIIIGaiiB FOR THE YflRio315tJULY21J20 L ACtCNJNnNG POUCIES 1.1 Wreoarknn of tanwble a$8ets Pro¥¢sicn ismadelor depredationof trn81￿e assets. atthe lollLYAryrfrates. iThordertowriteoff exh asset e5timatsd useful life. Partyear50n at4¥iYtlon aredeprEC￿teo asa full bEar. I5.(￿ Fwannum on net book value 15.OY& PErannum on net t￿k¥alue 20.0% perannum on t*jOk￿ye Launth.w&ne& erSor￿meterS 08r5and sculs Equ*menL 8ulklln8 refurbisbmeni Equlpmeni wf(h avalueof u￿￿erE1C(l ischarged380inst the y*ar in ¥Jhth ft islncurred. L2 Grantsfor r￿nUe*￿pend￿Ire￿lÈ ta*en to Itvjme in the￿ar re￿Ed. Grantsforthe wrchase of fixedassetsare creditedto income at the same rateastheCorresp￿dIn6 a$8W Is depreciated. (￿natIOnS of Maj￿￿￿ed a$8etsare accaunte(If L810 1.810 272 1,810 272 DeVechi￿n charye book¥alue at3tstJuty. 2020 1539 4.3 Total fwd amètsèxd Bu1￿1 tsunth. Er8onometer& 03rs & Stulls Yeèrtt>31srJuty, 2020 Equfjpmerrt Tot31 Net tthk value atstsrtofwi RevalUat￿rt adjustment •4Jd((ions C•swsalslNBVJ 51,212 62,611 51,212 7.6B2 B.313 1.247 6uai 661 Net book Val￿31 31siJy￿t. 1020 1645 $1.241 4.4 8ullthfefvrblshmeni Yearto 3tstluty. 2020 Totsi Net book ¥alueaT Startof ye•r l￿dItIOnS 41.505 Depredèiion tharye NÈI t*ok¥alue *31srJuly. 20¥J 33,2[ 45 Ts)tsl tlxed ak%Èts Ind Bulk4lw refvthshment Yearto 315tJutyf. 20ZO rotal Net bookvalueat stèrtof year Re¥alu￿On 3dju5tment Additions SPOsa15lN8V) 9&471 104,336 t￿re￿a[￿Ch￿Se Net borthvalueat 31stJuty. 2020 S GRANTS Erc 5.1 Grants 0alan￿8raTttsdeferred atstartye¥r Receryed Inyf.Spryt En*ThJ £ts.233 £6Jry) £16.233 £19M) Credlted io InEome in yeaf Inon Fixe&A5set51 Credited to Inwme in yearlFixed-As8etsl ealance orriedforwBrd atend year -f?,695 É11.538 3.247 £16233 5.2 UnspentBTrnt5lcurrent Ilablllf*51 Vnspeftt8fdntsdeferred atstartolyear Change In unspeni8rant5 lrton Fixed Assets) Chan8e in unspentgrantslFixed Assersl Un5ppnt baknce(arrW forward £0 £0 £0 53 Ponoted fixed Assets 2019 Balan￿ deferred after re4aluatk>n Rece￿ in year £1* £0 £18 -£272 £1539 £2,IXI £0 É2,130 CrEdittd tolrfome in ￿r aLino tarrfedfor*•rdateNI year £1,810 ¢a5h ba￿nte01 ¢1eferred 8rènts and donaied fixed assels £L5,0 É18.043 Independent Eamalner's Report to thg Membets ofweybrldge Ladles Amateur Rowlng Club I have reviewed the financial statements for the 12 months ended 31st July 2020. The financial ststements have been prepa￿￿ under the historlcal cost convention. The TreaSu￿r is responsible for preparlng the financial statements in a¢cordance with Generally Accepted Accountlng Practice. my responslbllity is to examine those statements. In my oplnlor¢ the finan¢i81 statements give a true and fair view of the state of the club's affai on the 31stJuly 2020 and of its income and expendlture for the year then ended subject to the fdlowing comments. l am Satisfied that the small di5crepan¢ies Ivariancel in the fvnds statement a￿ not material. It Is noted that the loss on Income and Expenditure Is ￿lated to dep￿ClatIon of the slgnificant Investment in buildin85 which were funded by the Club's cash reserves. depreciation) made on the dlsposal of the ¢oachlng launch. The club metlculously maintsins ￿cOrdS of transactions on its general activites and bank accounL Items of income and expenditure were sampled at random. The followinB observation is made. Electronic b3nking/ fund transfer means that there is a high visability of transactions. Papefwork hs available for m05t smaller cash items paid. It is inevitable that some small items of expenditure will not be supported by documentation as receipts may not be Issued or may be lost by the person incurring the expense. Slined Date Examlner Or Mlchael Freeman, 3 The Swansway, Weybrldge, ￿13 8HU