Newhaven Historical Society Charity registered in England number 1171675 Trustees’ Report for the year 1 January 2021 to 31 December 2021 Principal Address: Paradise Park, Avis Way, Newhaven, East Sussex, BN9 0DH Trustees: Note all trustees served for the whole period. Madeleine Empson Chair Stefan Storoszko Treasurer William Pilfold Secretary Marcia Honeyball Ian Everest Angela Simmons Jennifer Flood The charity had no advisers in the period Governing document: Constitution as approved at the first AGM 7 February 2019 and amended at the AGM 3 February 2020 The charity is a CIO Trustees are elected by the members at the AGM The object of the charity is to educate the public in the history of Newhaven and the surrounding area. Activity during the period was affected by restrictions related to the Covid19 pandemic. However, the object was achieved by maintaining the Newhaven Museum located at Paradise Park Newhaven, which opened from July to October 2021. We held 2 lectures on local history open to members and the public, and responding to numerous enquiries, received electronically, about local history from members of the public. Further work was undertaken refurbishing the reception area of the museum, cataloguing and conserving artefacts and documents, and refreshing museum displays during its closure. The trustees have had regard to the guidance issued by the Charity Commission on public benefit. The charity is entirely run by volunteers as trustees and stewards at the museum. The charity has a small reserve of c. £5,000 to cover future unseen contingencies such as having to vacate the museum premises. The charity’s principal sources of funds are members subscriptions, museum and lecture admission fees, sales of books etc and donations from individuals and local organisations. During the period a substantial government grant was received to compensate for the loss of income due to the museum’s closure. The trustees declare that they approved the trustees’ report above. Signed on behalf of the Trustees William Edward Pilfold, Secretary 21 March 2022 RECEIPTS AND PAYMENTS ACCOUNT 2020 2021 INCOME Membership fees Postage of Newhaven fimes Sales of Newhaven Times Donations Grants Museum Admissions Sales of postcards, maps ,books, DVDS etc. Talk admissions Raffle ficket Sales (Hillcrest talks) Interest received Miscellaneous Income Total Income 556.00 164.00 438.00 1,445.00 25.000.00 0.00 82.00 5.00 56.00 7.74 10.00 27,763.74 701.80 217.79 866.02 237.94 0.00 689.55 927.59 40.00 160.00 1.63 0.00 3,842.32 EXPENDITURE Museum ga5/electricity/rent Insurance for museum Museum maintenance and refurbishment Membership of other societies Website costs Purchase of postcards, maps, books, DVDS etc. Newhaven Times costs Raffle prizes {Hillcrest talks) Hillcrest Hall hire Hillcrest speakers fees Postage, Stationary & Secretary's/others Expenses Gifts to long serving and retiring members Advertising Miscellaneous expenses Total Payments 85.52 367.44 6.218.83 15.00 180.00 0.00 406.00 30.35 40.20 75.00 348.64 47.50 88.(Kl 710.85 8,613.33 209.62 367.44 5,140.23 35.00 203.28 653.20 502.00 94.80 120.60 63.00 252.46 43.93 92.00 859.83 8,637.39 Excess of receipts/{expenditure) for the year 19,150.41 (4,795.07) Registered Charity in England and Wales number 1171675 NEWHAVEN HISTORICAL SOCIEfY Period Ended 31st December 2021 BALANCE SHEEr Total funds at l January Ex￿sS of income/( expenditure) Totsl funds at end of period 15,744.65 19,150.41 34,895.06 34,895.06 (4,795.07) 30,099.99 Represented by: 2020 2021 Barclays Bank Current Account Cash in Hand Barclays Bank Deposit Account 27.538.47 280.69 10,075.90 37,895.06 3,000.00 6,794.11 204.50 26,101.38 33,099.99 3,000.00 0.00 30,099.99 Less: Loans from members re new software Loans now a donation 34,895.06 Registered Charity in England and Wales number 1171675 Independent Examiner's Report to the Trustees of Newhaven Historical Society Registered Charity No. 1171675 I report to the trustees on my examination of the accounts of Newhaven Historical Society (the Society) for the year ended 31 December 2021 Responsibilities and basis of report As the charity trustees of the Society, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Ac¥). I report in respect of my examination of the Society's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the ACL Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements cOn￿rning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independentexamination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Dated 14 January 2022 A M Richardson, FCCA 22 Station Road Newhaven East Sussex BN9 ONJ