**Page 1**
## **Helmsley Community Library**
## **Charity Number: 1171665**
Town Hall, Market Place, Helmsley, York, YO62 5BL
## **Trustees' Annual Report**
## **1 April 2020 to 31 March 2021**
## **Accountants**
Ashby Berry Coulsons 2 Belgrave Crescent Scarborough North Yorks YO11 1UB
**Page 2**
## **Charity Number: 1171665**
## **Structure and Governance**
Helmsley Community Library is a CIO with voting members set up under the terms of the Charities Act 2011. It is operated by a group of 3 Trustees who meet on a regular basis to ensure the smooth running of the Charity.
**Names of Trustees**
**Appointed**
**Position**
1. Jeanne Brown 18/1/2017 Chair 2. Clive Ward 18/1/2017 Treasurer 3. Priscilla Heath 18/1/2017 Secretary
Trustees are nominated and elected at the AGM.
## **Summary of the Objects of the Charity as set out in its Governing Document**
Provision of a public library for recreation, education and/or other leisure time occupations.
## **Summary of the Main Activities Undertaken for the Public Benefit in Relation to the Charity's Objects**
The Charity has maintained all library services from the provision of books to computer access while facilitating activities for the local community.
## **Summary of the Main Achievements of the Charity for the Year**
The Trustees continue strong links with the Town Hall Trustees and Helmsley in Business to ensure support for Helmsley Library is ongoing.
Volunteers play a major part in the services provided. Recruitment is ongoing and showed a steady increase during the year.
The Library takes part in town activities including Small Business Saturday, Christmas Tree Festival and Window Trails.
A Code Club continues to be led by one of our volunteers attracting children from local primary schools.
The local school brings classes to the Library on a weekly basis. We have also made links with another early years provider.
Volunteers visited local primary schools to encourage children to take part in the the Summer Reading Challenge and then to present certificates on completion.
Statistics shows a small rise in footfall and active borrowers.
**Page 3**
**Charity Number: 1171665**
## **Covid 19**
The trustees have restricted the use of the library and the activities of the volunteers in line with Government and other Covid restrictions and advice to limit social interaction of both customers and staff.
## **Public Benefit Statutory Declaration**
The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.
## **Reserves Policy**
_At 31st March 2021 total reserves (all unrestricted and held as cash) amounted to £21,811. The trustees aim to build up reserves to cover 12 months of a normal year’s running costs, approximately £12,000. Grants are currently secured to 31st March 2021 and the trustees consider that that current and future sources of funding or support will be more than adequate for the charity's needs for at least twelve months from the date of this report._
## **Signed**
|Chair|Jeanne Brown|_________________________|
|---|---|---|
|Treasurer|Clive Ward|_________________________|
**Helmsley Community Library Charity Number: 1171665 Annual Report to 31/3/2019**
|**Helmsley Community Library**||**1171665**||
|---|---|---|---|
|**Receipts andpayments accounts**|||**CC16a**|
|01/04/2020
**For the period**
**from**|**To**|31/03/2021||
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**13,879**
**10,500**
**2,560**
**-**
**-**
**-**
**-**
**-**
**26,939**
**-**
**-**
**-**
**26,939**
**12,500**
**1,572**
**120**
**15**
**54**
**30**
**110**
**-**
**-**
**14,400**
**-**
**-**
**-**
**14,400**
**12,539**
**-**
**9,338**
**21,876**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**13,879**
**10,500**
**2,560**
**-**
**-**
**-**
**-**
**-**
**26,939**
**-**
**-**
**-**
**26,939**
**12,500**
**1,572**
**120**
**15**
**54**
**30**
**110**
**-**
**-**
**14,400**
**-**
**-**
**-**
**14,400**
**12,539**|**Total funds**
**to the nearest £**
**13,879**
**10,500**
**2,560**
**-**
**-**
**-**
**-**
**-**
**26,939**
**-**
**-**
**-**
**26,939**
**12,500**
**1,572**
**120**
**15**
**54**
**30**
**110**
**-**
**-**
**14,400**
**-**
**-**
**-**
**14,400**
**12,539**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Grants|**13,879**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**13,879**||**12,849**|
|Covid Grants|**10,500**|||**10,500**||**-**|
|Donations|**2,560**|||**2,560**||**626**|
|Sales and ActivityIncome|**-**|||**-**||**4,023**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**26,939**|||**26,939**||**17,498**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**||**-**|
|**_Sub total_**|**-**|||**-**||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**26,939**||**17,498**|
||||||||
|Rent|**12,500**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**12,500**||**12,500**|
|Utilities and insurance|**1,572**|||**1,572**||**1,886**|
|Publicity|**120**|||**120**||**120**|
|Subscriptions|**15**|||**15**||**180**|
|Repairs and maintenance|**54**|||**54**||**70**|
|Cost of activities|**30**|||**30**||**56**|
|Sundryexpenses|**110**|||**110**||**77**|
|Independent Examination|**-**|||**-**||**570**|
||**-**|||**-**||**-**|
|**_Sub total_ **|**14,400**|||**14,400**||**15,459**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
|**Furniture**|**-**||**-**
**-**
**-**|**-**||**570**|
||**-**|||**-**|||
|**_Sub total_ **|**-**|||**-**||**570**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**14,400**||**16,029**|
||||||||
||**12,539**|**-**|**-**|
**12,539**||**1,469**|
||**-**|**-**|**-**
**-**|**-**||**-**|
||**9,338**|**-**||**9,338**||**7,869**|
||**21,876**|**-**|**-**|**21,876**||**9,338**|
CCXX R1 accounts (SS)
01/06/2021
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank current account
Cash floats
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**21,811**
**-**
**65**
**-**
**-**
**-**
**21,876**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Jeanne Brown
C Ward|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Jeanne Brown|26/05/2021|
|||C Ward|26/05/2021|
CCXX R2 accounts (SS)
01/06/2021
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Helmsley Community Library
**On accounts for the year** 31 March 2021 **Charity no** 1171665 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2021.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act
- of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 28 May 2021 **Name:** Anne Mead **Relevant professional** FCA **qualification(s) or body (if any): Address:** Ashby Berry Coulsons 2 Belgrave Crescent, Scarborough, North Yorkshire YO11 1UB
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**