Trustees Annual Report for the period 1 Jan 2024 – 31[st] December 2024
A) Reference & Administration details
Charity Name: The West Gallery Music Association
Other names the charity is known by: WGMA, West Gallery Music Association Registered Charity No. 1171664
Charity's principal address: 4 Grove Road, Shawford, Winchester, SO21 2DD Trustees
| Trustees | |||
|---|---|---|---|
| Trustee name | Office if any | Dates acted if not whole year |
Name of person or body entitled to appoint trustee, if any |
| Bailey, Mike | Trustees, AGM | ||
| Flockton, Heather | Newsletter Editor | Trustees, AGM | |
| Guppy, Paul | Trustees, AGM | ||
| John, Pete | Secretary | Trustees, AGM | |
| Patten, Jacqueline | Data Control Officer | Trustees, AGM | |
| Percival, Richard | Treasurer | Trustees, AGM | |
| Warson, Gillian | Chair | From 8thJune 2024 | Trustees, AGM |
| Lee, Graham Price, Philip Mansbridge, John |
Information Technologist | From 4thDecember 2024 From 4thDecember 2024 From 26thSeptember 2024 |
Trustees, AGM |
B) Structure, Governance & Management
Type of governing document: Constitution (PDF available on www.wgma.org.uk )
How the charity is constituted: Charitable Incorporated Organisation with voting members other than the trustees.
Trustee selection methods (Constitution Section 13): Trustees are appointed by the members or the trustees. One third stand down each year in rotation.
The Constitution was amended in November 2019, changing the quorum at general meetings from 10% to 5% of the membership.
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WGMA 1 June 2024
Trustees Annual Report for the period 1 Jan 2024 – 31[st] December 2024
C) Objectives & Activities
Summary of objectives (extract from Constitution)
The advancement of education and the promotion of the arts in particular by:
-
promoting, sustaining, and increasing individual and collective knowledge and understanding of, the sacred and secular music and song of Britain and its colonies, with particular reference to what has become known as West Gallery music ...
-
advancing the education of the public in the sacred and secular music and song of West Gallery and allied traditions and their social and historical context in Britain and its colonies; and
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supporting and encouraging a revival of interest in West Gallery music both nationally and internationally.
Summary of the main activities undertaken for the public benefit
The trustees having had regard to the guidance issued by the Charity Commission on public benefit, members of the WGMA continued to support rehearsals of regional choirs, group singing events, live concerts and workshops.
Some new performances were recorded, and added to those already published on the WGMA web site. These recordings are freely available to the public and are indexed for searching.
Events were publicised in the quarterly newsletter, on the WGMA web site, and by email. Reports of events were often included in the newsletter.
A few research reports and other editorial articles were included in the newsletter.
Publications including music CDs, music anthologies and text books are available through the web site. A third edition of “West Gallery Psalms & Hymns” (the Red Book) was completed and published. Reprints of the Green Book and Good Singing Still were ordered for stock.
Legacy Policies in effect, formally adopted 12 Jan 2018
Policy 140723 Grants to assist funding of workshops ( PDF on www.wgma.org.uk )
Policy 120801 Grants to assist attendance at WGMA events ( PDF on www.wgma.org.uk ) 140616 Terms of Reference Research subcommittee
120613 WGMA Job Specification – Music Director ( PDF on www.wgma.org.uk )
D) Significant events, Achievements & Performances
The trustees congratulate the many members who contrived to spread the knowledge and enjoyment of West Gallery music.
Live events
These have resumed fully since the pandemic with many quires and groups organising workshops and concerts.
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WGMA 1 June 2024
Trustees Annual Report for the period 1 Jan 2024 – 31[st] December 2024
“With Cheerful Voice”
This is the name Phil Price has given to the continuing programme of live events at many locations throughout England and a week of events in Beaune, France. All activities are open to the public.
Quire activity during 2024
Returns were received from all local quires, with six exceptions ( Thomas Clark Quire, London Gallery Quire, Greenwood, Village Quire, Washaway, and With Cheerful Voice ), generally reporting a gradual return to in-person rehearsals as anxieties concerning public health eased.
The AGM was held at Chase Meadows Community Centre, Warwick on 8[th] June 2024.
Summary from returns received:
Many groups and quires held events and workshops which were open to the public in many regions of England. These included concerts, taster days, church services and community events.
Nearly all groups met for live rehearsals.
The Madding Crowd (TMC) outreach included workshops for the Folk Association of South Hampshire (FASH) and for Southampton University (which was a WGMA event).
South-West Quires Day (SWQD) is a regional event organised by local groups, and well attended.
Mid-shires Quires Day (MSQD) is a regional event organised by local groups, and often oversubscribed.
Support
Over the 30+ years since the WGMA was formed, sound recordings have been made, and continued to be made, at workshop events and concerts by many people. Over 5800 tracks are available, of hundreds of distinct pieces. Tracks were shared between quires to help their recorded repertoires.
We thank the many people who applied skills to bring our music to the online audience.
The web site calendar was maintained throughout the year with notices of forthcoming events. We are grateful to Mike Wilson-Smith for his voluntary efforts as Webmaster, and for his further technical work.
The newsletter was published three times a year, thanks to editor Heather Flockton and all the contributors.
E) Financial Review
The WGMA ran the Autumn event, again at Retford in October, funding the hire of premises and basic refreshments. Participants paid for music books which they kept, and for meals provided at Retford.
The WGMA funded printing of music for the workshop at Southampton University.
No funds are in deficit.
Principal income was from members' subscriptions, and from a small volume of sales of music anthologies, books and recordings.
We thank Richard Percival for his work as Treasurer and Zuzanna Forster-Fake for services as
WGMA 1 June 2024
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Trustees Annual Report for the period 1 Jan 2024 – 31[st] December 2024
Financial Scrutineer.
F) Other optional information
A project for a new membership database was initiated, to consolidate the separate lists created for membership and subscriptions, directory of members, and newsletter and email communications. Membership increased from 378 to 380 (as of 15 Jan 2024).
G) Declaration
The trustees declare that they have approved the trustees' report above.
Chair of Trustees
6[th] May 2025
Secretary
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WGMA 1 June 2024
The West Gallery Music Association Receipts and Payments Year ended 31 December 2024
| Receipts Subscriptions Donations May weekend Chase Meadow Income Expense Surplus/(deficit) Southampton Income Expenses (Deficit) Net event (surplus/(deficit) Merchandise Sales Cost of sales Net merchandise surplus Interest on Deposit Accounts Net Receipts Payments Web Site Newsletter and directory Paypal fees Public Liability Insurance Postage Costs of Trustees meetings Membership survey Leaders courses WGMA publicity & membership leaflet Total payments Surplus for the year |
Year ended 31 December £ £ 3,124.00 123.43 740.00 273.00 467.00 0.00 0.00 0.00 467.00 443.28 244.80 198.48 555.55 4,468.46 657.00 754.20 4.96 80.00 732.10 729.00 396.00 - 0.00 3,353.26 1,115.20 2024 |
Year ended 31 December £ £ 3,173.00 0.00 1,087.50 1,444.32 (356.82) 0.00 120.06 (120.06) (476.88) 614.94 400.46 214.48 311.46 3,222.06 31.87 642.84 13.73 80.00 446.34 - - 288.60 0.00 1,503.38 1,718.68 2023 |
Year ended 31 December £ £ 3,173.00 0.00 1,087.50 1,444.32 (356.82) 0.00 120.06 (120.06) (476.88) 614.94 400.46 214.48 311.46 3,222.06 31.87 642.84 13.73 80.00 446.34 - - 288.60 0.00 1,503.38 1,718.68 2023 |
|---|---|---|---|
| 467.00 0.00 0.00 |
(356.82) 0.00 120.06 |
||
| 0.00 443.28 244.80 |
(120.06) 614.94 400.46 |
||
| 657.00 754.20 4.96 80.00 732.10 729.00 396.00 - 0.00 |
31.87 642.84 13.73 80.00 446.34 - - 288.60 0.00 |
||
| 3,222.06 1,503.38 |
|||
| 1,718.68 |
The West Gallery Music Association Balance Sheet 31 December 2024
| Cash balances Current Account Business Saver Account Less due to Beaminster Gallery Quire Total net assets Represented by: Accumulated fund brought forward Surplus for the period Accumulated fund carried forward |
31 December 2024 £ 1,449.31 41,441.78 (718.51) 42,172.58 41,057.38 1,115.20 42,172.58 |
31 December 2023 £ 10,636.28 30,421.10 0.00 |
|---|---|---|
| 41,057.38 | ||
| 39,338.70 1,718.68 |
||
| 41,057.38 |
Independent examlner's report to the trustees of Tho West Gallery Music Association I report to the truslees on my ex8fnination of the Accounts of The West Gallery Music Association ( Ilie Trust") for Iho ye8r anded 31 December 2024. Responsibilities aiid basls of report As the charity truslees of Ilie Trust you are responsible for the preparation of the accounls in accordaiice with the requirements of the Charities Act 2011 ('the Act,) I report in respecl of my exainination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. or 3. the accounts do not comply with thè applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Zu ann orster-Fake 60, Hilltop, Bolsover, Derbyshire. Date. l L May 2025
The West Gallery Music Association Receipts and Payments Year ended 31 December 2024
| Receipts Subscriptions Donations May weekend Chase Meadow Income Expense Surplus/(deficit) Southampton Income Expenses (Deficit) Net event (surplus/(deficit) Merchandise Sales Cost of sales Net merchandise surplus Interest on Deposit Accounts Net Receipts Payments Web Site Newsletter and directory Paypal fees Public Liability Insurance Postage Costs of Trustees meetings Membership survey Leaders courses WGMA publicity & membership leaflet Total payments Surplus for the year |
Year ended 31 December £ £ 3,124.00 123.43 740.00 273.00 467.00 0.00 0.00 0.00 467.00 443.28 244.80 198.48 555.55 4,468.46 657.00 754.20 4.96 80.00 732.10 729.00 396.00 - 0.00 3,353.26 1,115.20 2024 |
Year ended 31 December £ £ 3,173.00 0.00 1,087.50 1,444.32 (356.82) 0.00 120.06 (120.06) (476.88) 614.94 400.46 214.48 311.46 3,222.06 31.87 642.84 13.73 80.00 446.34 - - 288.60 0.00 1,503.38 1,718.68 2023 |
Year ended 31 December £ £ 3,173.00 0.00 1,087.50 1,444.32 (356.82) 0.00 120.06 (120.06) (476.88) 614.94 400.46 214.48 311.46 3,222.06 31.87 642.84 13.73 80.00 446.34 - - 288.60 0.00 1,503.38 1,718.68 2023 |
|---|---|---|---|
| 467.00 0.00 0.00 |
(356.82) 0.00 120.06 |
||
| 0.00 443.28 244.80 |
(120.06) 614.94 400.46 |
||
| 657.00 754.20 4.96 80.00 732.10 729.00 396.00 - 0.00 |
31.87 642.84 13.73 80.00 446.34 - - 288.60 0.00 |
||
| 3,222.06 1,503.38 |
|||
| 1,718.68 |
The West Gallery Music Association Balance Sheet 31 December 2024
| Cash balances Current Account Business Saver Account Less due to Beaminster Gallery Quire Total net assets Represented by: Accumulated fund brought forward Surplus for the period Accumulated fund carried forward |
31 December 2024 £ 1,449.31 41,441.78 (718.51) 42,172.58 41,057.38 1,115.20 42,172.58 |
31 December 2023 £ 10,636.28 30,421.10 0.00 |
|---|---|---|
| 41,057.38 | ||
| 39,338.70 1,718.68 |
||
| 41,057.38 |
Independent examlnor's report to the trustees of The West Gallery Music Association I report to the trustees on my ex8inination of the nCCOunts of The West Gallery Music Associalion ( Ilie Trusl.) for tho year 8nded 31 December 2024. Responsibilities aiid basls of report As the charity truslees of the Trust you are responsible for the preparation of the accou-nls in accordaiice with the requirements of the Charities Act 2011 ('the Act,). I report in respecl of Iny exainination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: ann orster-Fake 60, Hilltop, Bolsover, Derbyshire. Date. l L May 2025