## **Trustees' Annual Report for the period**
Period start date Period end date 1st June 2022 31st May 2023 **From To**
## Section A Reference and administration details
**Charity name** Radio Cherwell **Other names charity is known by Registered charity number (if any)** 1171654 **Charity's principal address** Radio Cherwell Churchill Hospital Old Road Oxford **Postcode OX3 7LJ**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Neil Stockton|Chairman||Membership|
||John Lant|Vice Chairman||Membership|
||Martin Green|Secretary||Membership|
||Richard Gosling|Treasurer||Membership|
||Tom O’Hare|Music Librarian||Membership|
||Michael Clarke|Engineer||Membership|
||Bruce Shakespeare|||Membership|
||Nick Speller|Membership||Membership|
||Shaun Ritchie|Programme||Membership|
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Charitable Incorporated Organisation
- (eg. trust deed, constitution)
How the charity is constituted Written Constitution approved by members and the Charity Commission
- (eg. trust, association, company)
Election Annually By Members Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
Radio Cherwell receives the cooperation and support of the OUH NHS Foundation Trust , Sanctuary Care Homes, hospital staff and the voluntary organisations within each hospital
It is managed by a team of Trustees and a management team who meet on a regular basis.
It is a member of the Hospital Broadcasting Association.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The objectives stated in the constitution are as follows
The relief of sickness, poor health and old age amongst people living in the Oxfordshire area by providing a local broadcasting service for **Summary of the objects of the** hospitals, residential homes and similar institutions and for patients **charity set out in its** receiving community care **governing document**
The advancement of health and prevention or relief of sickness for the public benefit through the promotion of the benefits of a healthy lifestyle and the importance of maintaining good personal mental and physical
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health by ( mainly but not exclusively) the means of broadcasting health education messages to people living in the Oxfordshire area.
Radio Cherwell broadcasts a broad range of programmes 24 hours a day 7 days a week to 1200 beds via the Hospedia bed head entertainment system and also streamed on the internet. During the year we attracted 73,466 unique listeners who listened for 37,512 hours The aim is to provide through the medium of radio and the internet, a personal service of therapeutic benefit, providing local and useful information, detailing what help is available, and activities taking place in the hospitals, as well as entertainment.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
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You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
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## Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
Broadcasting 24 hours a day 7 days a week to the hospitals in Oxfordshire Collecting record requests from patients, visitors and families and broadcasting these every evening Collecting and broadcasting requests from two residential care homes every week
Live broadcasting once a week from the children’s’ ward in the Children’s Hospital
Raising funds and serving the local community by providing a Public Address system for local events Supporting Oxford Hospital Charity Abseil and Play2Give Charity Recording and broadcasting Radcliffe Orchestra Concert and Churchill Cancer Centre lunchtime concerts.
If we are unable to physically collect patient’s requests we have set up our website to collect requests.
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Section D Achievements and performance **Section E Financial review**
We aim to have reserves to allow 2 years operation if no further funds are **Brief statement of the** raised and to keep a separate reserve to cover the cost of moving **charity’s policy on reserves** location.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
The three main sources of income are the provision of public address You **may choose** to include and studio facilities for recording, fundraising and membership fees. additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
**Section F Other optional information**
## **Financial Report for the Year Ending 31 May 2020**
## **The Organisation**
Radio Cherwell is a Charitable Incorporated Organisation registered with the Charity Commissioners (No. 1171654). It exists as a hospital radio station operating and broadcasting from:
The Studio, Churchill Hospital, Old Road, Headington, Oxford, OX3 7LJ
The charity is run by a board of trustees elected by the membership annually.
This report consists of following sections:
1. A summary of income and expenditure with comparative figures for the previous year.
2. Notes giving further details and summaries of specific areas.
3. A summary of financial assets.
4. Details of Assets and Liabilities
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## **1. Income and Expenditure**
|INCOME||**2022/23**|**2021/2022**|
|
|---|---|---|---|---|
|||£|£||
|MembershipSubscriptions||920|1199||
|ClothingSales||50|3||
|Donations, Gift Aid and Fundraising||1459|1217||
|Public Addresses||3049|1260||
|Recordings and Studio Services||230|240||
|Equipment Sales||0|116||
|Surplus on Sale of Beverages||0|20||
|Interest Received||181|20||
|TOTAL INCOME||5889|4075||
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|EXPENDITURE|||||
|Fees and Subscriptions – see below|||||
|HBA membershipSubscription||50|50||
|IRN/SkyNews licence||439|391||
|TV License||159|159||
|Radio Cherwell App||144|144||
|StreamingProvider – Internet Radio||235|216||
|PPL – Hard Disk Music||165|82||
|PPL - Hospedia||235|240||
|PPL - Webcasting||668|630||
|AWS Website||39|38||
|Mixcloud||79|0||
|BT broadband + Telephone Line||839|618||
|Studio Relocation||803|842||
|Office Supplies / Postage||91|52||
|Insurance||1266|1246||
|Repairs and Maintenance||352|0||
|Publicity||124|43||
|Library||139|0||
|TOTAL EXPENDITURE||5826|4882||
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|**BALANCE **||**63**|**-807 **||
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## **2. Notes and Comments**
## Income
- Subscriptions decreased a sum was transferred to top up the membership fund
- • Public addresses increased post COVID. • Interest increased reflecting recent changes.
## Expenditure
- Mixcloud is a annual expense
- BT charges slightly higher as a there were additional expenses moving studio
## **3. Current Financial Assets at 31/05/2023**
|Bank Current Account||
|---|---|
|Business Reserve 1|£254|
|Business Reserve 2|£9481|
|Petty Cash|£5|
|**Total**|£9740|
## Annual Running Costs of the Organisation
## **. For the financial year 2022/23, the approximate running costs for the organisation were approximately £5000.**
## Relocation Fund is a Separate Account
The studio relocation started this year. This is covered in a separate set of accounts set up for this purpose. The fund account balance currently stands at £12649. Total spending to date is £1643. When spending is complete money will be transferred from high interest account, to avoid penalty payments.
## **4. Assets and Liabilities**
## **Assets**
## Fixed Assets
. These comprise the equipment of the organisation, including the trailer and the depreciation of existing assets. £370 of new equipment was purchased during this financial year.
At 31st May 2023 our fixed assets totalled £8976
## Creditors
No money owed **to** Radio Cherwell,
## **Liabilities**
## Children’s Show Prize Fund
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This is made up of money donated specifically and used for this purpose.
|Opening Balance|£1022|
|---|---|
|Money Spent on Prizes|-£0|
|Donations for Prizes|£0|
|Closing Balance|£1022|
## **Peter Baker Fund**
This fund was set up in memory of former member and used to finance an annual presentation. The balance of the fund as at 31st May 2023 was £299
Creditors and Debtors
**Money yet to be received from services provided in this financial year. Magdalen PA =£ 650**
**Money owed by Radio Cherwell for services HBA Subs = £ 50 invoices not received until July 2023**
Richard Gosling, Treasurer, September 2023
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Martin Green **Position (eg Secretary, Chair,** Secretary **etc) Date** 13th March 2024
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