**To**
## **Trustees' Annual Report for the period**
Period start date Period end date 1st June 2021 31st May 2022
**From**
## Section A Reference and administration details
**Charity name** Radio Cherwell **Other names charity is known by Registered charity number (if any)** 1171654 **Charity's principal address** Radio Cherwell Churchill Hospital Old Road Oxford **Postcode OX3 7LJ**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Neil Stockton|Chairman||Membership|
||John Lant|Vice Chairman||Membership|
||Martin Green|Secretary||Membership|
||Richard Gosling|Treasurer||Membership|
||Natalie Higgs|||Membership|
||Michael Clarke|||Membership|
||Peter Mitchell|||Membership|
||Tom O’Hare|||Membership|
||Shaun Richie|||Membership|
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Charitable Incorporated Organisation
- (eg. trust deed, constitution)
How the charity is constituted Written Constitution approved by members and the Charity Commission
- (eg. trust, association, company)
Election Annually By Members
Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
Radio Cherwell receives the cooperation and support of the OUH NHS Foundation Trust , Sanctuary Care Homes, hospital staff and the voluntary organisations within each hospital
It is managed by a team of Trustees and a management team who meet on a regular basis.
It is a member of the Hospital Broadcasting Association.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The objectives stated in the constitution are as follows
The relief of sickness, poor health and old age amongst people living in the Oxfordshire area by providing a local broadcasting service for **Summary of the objects of the** hospitals, residential homes and similar institutions and for patients **charity set out in its** receiving community care **governing document**
The advancement of health and prevention or relief of sickness for the public benefit through the promotion of the benefits of a healthy lifestyle and the importance of maintaining good personal mental and physical
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health by ( mainly but not exclusively) the means of broadcasting health education messages to people living in the Oxfordshire area.
Radio Cherwell broadcasts a broad range of programmes 24 hours a day 7 days a week to 896 beds via the Hospedia bed head entertainment system and also streamed on the internet. During the year we attracted 131,462 unique listeners who listened for 56,416 hours The aim is to provide through the medium of radio and the internet, a personal service of therapeutic benefit, providing local and useful information, detailing what help is available, and activities taking place in the hospitals, as well as entertainment. Our listen again service attracted 1,001 plays and 4,408 minutes listened.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
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You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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Section D Achievements and performance
**Still facing some Covid restrictions Summary of the main achievements of the charity** Broadcasting 24 hours a day 7 days a week to the hospitals in **during the year** Oxfordshire Collecting record requests from patients, visitors and families and broadcasting these Collecting and broadcasting requests from two residential care homes every week Raising funds and serving the local community by providing a Public Address system for local events Supporting Oxford Hospital Charity Abseil and Sobel House ‘Lights of Love For some of the time we were unable to visit our studio on the hospital site so we broadcast from various members homes. When we were unable to meet we used Zoom. When we were unable to physically collect patients requests so we used our website to collect requests. When we were unable to broadcast live from the Children’s ward so we broadcast from our studio and made contact by phone where possible We were unable rent out our Public Address as often as we have in the past to raise funds but some paid us regardless to help keep us going. We received even more support from various donors This is how we intend to continue until life returns to ‘normal ‘
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## Section D Achievements and erformance p
**Brief statement of the**
**charity’s policy on reserves**
We aim to have reserves to allow 2 years operation if no further funds are raised and to keep a separate reserve to cover the cost of moving location.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The three main sources of income are the provision of public address and studio facilities for recording, fundraising and membership fees. The first of these has been reduced due to Covid-19. This will also impact the 2022-23 financial year and the organisation has budgeted accordingly, with a projected deficit and possible need to use some of the 2 year reserve.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Financial Report for the Year Ending 31 May 2022**
## **The Organisation**
Radio Cherwell is a Charitable Incorporated Organisation registered with the Charity Commissioners (No. 1171654). It exists as a hospital radio station operating and broadcasting from:
The Studio, Churchill Hospital, Old Road, Headington, Oxford, OX3 7LJ
The charity is run by a board of trustees elected by the membership annually.
This report consists of following sections:
1. A summary of income and expenditure with comparative figures for the previous year.
2. Notes giving further details and summaries of specific areas.
3. A summary of financial assets.
4. Details of Assets and Liabilities
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## **1. Income and Expenditure**
|||**2021/22**|**2020/21**|
|---|---|---|---|
|||||
||**INCOME**|**£**|**£**|
|||||
||MembershipSubscriptions|1199|1421|
||ClothingSales|3|11|
||Donations,Gift Aid and Fundraising|1217|4652|
||Public Addresses|1260|610|
||Recordings and Studio Services|240|0|
||Equipment Sales|116|0|
||Surplus on Sale of Beverages|20|0|
||Interest Received|20|12|
||Magazine|0|1400|
||**TOTAL INCOME**|**4075**|**8106**|
|||||
||**EXPENDITURE**|||
||Fees and Subscriptions – see below|||
||_HBA membership Subscription_|50|50|
||_IRN/Sky News license_|391|386|
||_TV License_|159|158|
||_Radio Cherwell App_|144|144|
||_Streaming Provider – Internet Radio_|216|216|
||_PPL – Hard Disk Music_|82|60|
||_PPL - Hospedia_|240|169|
||_PPL - Webcasting_|630|677|
||_AWS Website_|38|34|
||BT broadband + Telephone Line|618|1161|
||Studio Relocation|842|0|
||Office Supplies / Postage|52|71|
||Insurance|1246|1207|
||Repairs and Maintenance|0|1057|
||Publicity|43|0|
||Library|0|66|
||**TOTAL EXPENDITURE**|**4882**|**5456**|
|||||
||**BALANCE**|**-£807**|**2650**|
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**1. Notes and Comments**
## **Income**
1. Donations were down from the previous year. Last year we received a large single donation and undertook a number of fund raising activities.
2. Public Address income increased as the easing of Covid restrictions resulted in more events taking place.
3. Beverages. The drinks money box was emptied when the old studio was vacated.
## **Expenditure**
1. BT Bill. Our telephone and internet bill reduced as a result of a new contract.
2. Relocation. A new category to reflect the spending on this project.
## **2. Current Financial Assets at 31/05/2021**
|Bank Current Account|£348|
|---|---|
|Business Reserve 1|£11102|
|PettyCash|£5|
|**Total**|**£11455**|
**Annual Running Costs of the Organisation**
**For the financial year 2021/22, the approximate running costs for the organisation were approximately £5000.**
**Relocation Fund is a Separate Account The studio relocation started this year. This is covered in a separate set of accounts set up for this purpose.**
## **Relocation spending this year:**
|||
|---|---|
|Balance 01/06/2021|£12511|
|Interest|£17|
|Expenditure 2021/22|-£842|
|**Balance 31/05/22**|**£11686**|
**The Relocation Fund bank account balance currently stands at £12528. When spending on the project is complete the money will be transferred from the high interest account. Transferring the money in individual amounts would incur a larger loss of interest**
|**Prize Fund:**||
|---|---|
|OpeningBalance|£1022|
|MoneySpent on Prizes|£0|
|Donations for Prizes|£0|
|ClosingBalance|£1022|
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## **3. Assets and Liabilities**
## **Assets**
## **Fixed Assets**
These comprise the equipment of the organisation, including the trailer and the depreciation of existing assets. **No additional new equipment was purchased during this financial year.** At the end of the financial year these total **£10106**
## **Liabilities**
## **Children’s Show Prize Fund**
**This is made up of money donated specifically and used for this purpose.**
|OpeningBalance|£1022|
|---|---|
|MoneySpent on Prizes|£0|
|Donations for Prizes|£0|
|ClosingBalance|£1022|
## **Peter Baker Fund**
**This fund was set up in memory of former member and used to finance an annual presentation. The balance of the fund as at 31[st ] May 2022 was £307.**
## **Creditors and Debtors**
At the end of the financial year Radio Cherwell **owed and was owed** the following :
1. Money yet to be received from services provided by Radio Cherwell in the financial year 2021/22. This is the donation from Magdalen College for the Public Address on 1[st ] May. (£750)
2. Money donated in advance to Radio Cherwell for services to be provided in the financial year 2022/23. Harwell Feat made a donation for their public address in the May and the PA took place in June. (£400)
3. Money owed by Radio Cherwell for services provided in the financial year 2021/22. At the end of the financial year the invoice from PPL had not been received. It arrived in July (£952)
Richard Gosling, Treasurer, August 2022
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**Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Martin Philip Green **Position (eg Secretary, Chair,** Secretary **etc) Date** 24th January 2023
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