To
Trustees' Annual Report for the period
Period start date Period end date 1st June 2020 31st May 2021
From
Section A Reference and administration details
Charity name Radio Cherwell Other names charity is known by Registered charity number (if any) 1171654 Charity's principal address Radio Cherwell Churchill Hospital Old Road Oxford Postcode OX3 7LJ
Names of the charity trustees who manage the charity
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Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Neil Stockton | Chairman | Membership | ||
| John Lant | Vice Chairman | Membership | ||
| Martin Green | Secretary | Membership | ||
| Richard Gosling | Treasurer | Membership | ||
| Natalie Higgs | Membership | |||
| Michael Clarke | Membership | |||
| Peter Mitchell | Membership | |||
| Tom O’Hare | Membership | |||
| Shaun Richie | Membership | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Charitable Incorporated Organisation
- (eg. trust deed, constitution)
How the charity is constituted Written Constitution approved by members and the Charity Commission
- (eg. trust, association, company)
Election Annually By Members
Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
Radio Cherwell receives the cooperation and support of the OUH NHS Foundation Trust , Sanctuary Care Homes, hospital staff and the voluntary organisations within each hospital
It is managed by a team of Trustees and a management team who meet on a regular basis.
It is a member of the Hospital Broadcasting Association.
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The objectives stated in the constitution are as follows
The relief of sickness, poor health and old age amongst people living in the Oxfordshire area by providing a local broadcasting service for Summary of the objects of the hospitals, residential homes and similar institutions and for patients charity set out in its receiving community care governing document
The advancement of health and prevention or relief of sickness for the public benefit through the promotion of the benefits of a healthy lifestyle and the importance of maintaining good personal mental and physical
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health by ( mainly but not exclusively) the means of broadcasting health education messages to people living in the Oxfordshire area.
Radio Cherwell broadcasts a broad range of programmes 24 hours a day 7 days a week to 896 beds via the Hospedia bed head entertainment system and also streamed on the internet. During the year we attracted 160,440 unique listeners who listened for 36,356 hours The aim is to provide through the medium of radio and the internet, a personal service of therapeutic benefit, providing local and useful information, detailing what help is available, and activities taking place in the hospitals, as well as entertainment. Our listen again service attracted 6,017 plays and 32,787 minutes listened.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and erformance p BEFORE COVID-19 Summary of the main achievements of the charity Broadcasting 24 hours a day 7 days a week to the hospitals in during the year Oxfordshire Collecting record requests from patients, visitors and families and broadcasting these every evening Collecting and broadcasting requests from two residential care homes every week Live broadcasting twice a week from the children’s’ ward in the Children’s Hospital Raising funds and serving the local community by providing a Public Address system for local events Supporting Oxford Hospital Charity Abseil and Sobel House ‘Lights of Love Recording and broadcasting Radcliffe Orchestra Concert and Churchill Cancer Centre lunchtime concerts. And then came Covid -19 which required us to adapt to the changes in how we were able to operate. DURING COVID - 19 We were unable to visit our studio on the hospital site so we broadcast from various members homes. We were unable to meet so we used Zoom. We were unable to physically collect patients requests so we set up our website to collect requests. We were unable to broadcast live from the Childrens ward so we broadcast from our studio and made contact by phone where possible We were unable rent out our Public Address system to raise funds but some paid us regardless to keep us going. We approached local supermarkets, Oxford Colleges and received even more support. This is how we intend to continue until life returns to ‘normal ‘
Section E Financial review
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Section D Achievements and performance
We aim to have reserves to allow 2 years operation if no further funds are Brief statement of the raised and to keep a separate reserve to cover the cost of moving charity’s policy on reserves location.
charity’s policy on reserves
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The three main sources of income are the provision of public address and studio facilities for recording, fundraising and membership fees. The first of these has been reduced due to Covid-19. This will also impact the 2021-22 financial year and the organisation has budgeted accordingly, with a projected deficit and possible need to use some of the 2 year reserve.
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Financial Report for the Year Ending 31 May 2021
The Organisation
Radio Cherwell is a Charitable Incorporated Organisation registered with the Charity Commissioners (No. 1171654). It exists as a hospital radio station operating and broadcasting from:
The Studio, Churchill Hospital, Old Road, Headington, Oxford, OX3 7LJ
The charity is run by a board of trustees elected by the membership annually.
This report consists of following sections:
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A summary of income and expenditure with comparative figures for the previous year.
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Notes giving further details and summaries of specific areas.
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A summary of financial assets.
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Details of Assets and Liabilities
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Income and Expenditure
| 2020/21 | 2019/20 | |||
|---|---|---|---|---|
| INCOME | £ | £ | ||
| MembershipSubscriptions | 1421 | 1416 | ||
| ClothingSales | 11 | 37 | ||
| Donations,Gift Aid and Fundraising | 4652 | 1414 | ||
| Public Addresses | 610 | 1980 | ||
| Recordings and Studio Services | 0 | 140 | ||
| Surplus on Sale of Beverages | 0 | -68 | ||
| Interest Received | 12 | 48 | ||
| Equipment Sales | 0 | 50 | ||
| Door KeyDeposits Not Refunded | 0 | 1450 | ||
| Magazine | 1400 | 0 | ||
| TOTAL INCOME | 8106 | 6467 | ||
| EXPENDITURE | ||||
| Fees and Subscriptions – see below | ||||
| HBA membership Subscription | 50 | 50 | ||
| IRN/Sky News licence | 386 | 378 | ||
| TV License | 158 | 155 | ||
| Radio Cherwell App | 144 | 72 | ||
| Streaming Provider – Internet Radio | 216 | 216 | ||
| PPL – Hard Disk Music | 60 | 60 | ||
| PPL - Hospedia | 169 | 166 | ||
| PPL - Webcasting | 677 | 603 | ||
| Office Supplies / Postage | 71 | 131 | ||
| AWS Website | 34 | 0 | ||
| BT broadband + Telephone Line | 1161 | 1155 | ||
| Insurance | 1207 | 1164 | ||
| Repairs and Maintenance | 1057 | 556 | ||
| Publicity | 0 | 180 | ||
| Studio Cleaning | 0 | 379 | ||
| Health and Safety | 0 | 0 | ||
| Trailer Repair | 0 | 0 | ||
| Library | 66 | 66 | ||
| Programmes | 0 | 160 | ||
| TOTAL EXPENDITURE | 5456 | 6121 | ||
| BALANCE | 2650 | 346 | ||
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1. Notes and Comments
Income
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PA and Recording income decreased as a result of Covid 19. This led to a number of fund raising initiatives. Donations were received from some Oxford Colleges following a letter writing campaign (Tom O’Hare). Martin Green raised donations from quizzes and talks during lockdown. Gift Aid, a large donation from the parent of a patient, as well as our first charity payment from Amazon also helped raise donations.
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The publication of the magazine brought in £1400
Expenditure
- Most areas of expenditure were broadly in line with last year. The cost of the App increased as it was new last year. The change of website hosting is a new cost. Repairs and maintenance nearly doubled.
2. Current Financial Assets at 31/05/2021
| Bank Current Account | £710 |
|---|---|
| Business Reserve 1 | £13001 |
| Petty Cash | £29 |
| Total | £13750 |
Annual Running Costs of the Organisation
For the financial year 2020/21, the approximate running costs for the organisation were £5000.
Relocation Fund is a Separate Account
The studio is likely to move in the next 12 months. This is covered in a separate set of accounts set up for this purpose. The account balance currently stands at £12511 .
3. Assets and Liabilities
Assets
Fixed Assets
These comprise the equipment of the organisation, traier and the contents of the record library. These figures reflect any purchases and sales during the year, in addition to the depreciation of existing assets. These total £16605.
Liabilities
Children’s Show Prize Fund
This is made up of money donated specifically and used for this purpose.
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| Opening Balance | £1022 |
|---|---|
| Money Spent on Prizes | -£0 |
| Donations for Prizes | £0 |
| Closing Balance | £1022 |
Peter Baker Fund
This fund was set up in memory of former member and used to finance an annual presentation. The balance of the fund as at 31[st] May 2021 was £317 .
Debtors
This is money owed by Radio Cherwell, at the end of the financial year, for goods and services already received. These amounted to £1445 for new equipment and repairs.
Richard Gosling, Treasurer, August 2021
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Martin Green Position (eg Secretary, Chair, Secretary etc) Date 11/11/2021
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