Trustees’ Annual Report for the period
From 1 November 2023 To 31 October 2024
Charity name: Doncaster Foodbank (Trussell Trust) Ltd
Charity registration number: 1171639
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The relief of financial hardship amongst people in Doncaster and the surrounding area or in other parts of the UK in such ways as the trustees from time to time think fit in particular by providing emergency food, essential toiletries, and household items to individuals and families in need and for distribution by charities or other organisations working to prevent or relieve poverty |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Doncaster Foodbank operates from a warehouse/office space located in the Kirk Sandall district of Doncaster. Food donated by the public and companies is sorted at the warehouse to be made ready for distribution. The warehouse can accommodate up to 20 tonnes of food. The foodbank operates delivery centres on four days each week, twice a week at St James’ Church in Balby, once each at St Paul’s Church in Wheatley and at the Holmescarr Centre in Rossington. The foodbank has obtained funding to partner with Citizens Advice to supply an advisor who attends each delivery centre to support the Trussell Trust project of financial inclusion. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Chair advises trustees of their responsibilities with respect to ensuring that the charity is run only for public benefit as described by the Charity Commission. Trustees are asked to declare any conflicts of interest at the start of each meeting. No funding is disbursed except in line with the objectives of the charity as described above, this is monitored at all times by the Chair and all trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | The charity does not make cash grants |
| Policy on social investment including program related investment |
Para 1.38 | NA |
| Contribution made by volunteers |
Para 1.38 | The charity’s operations are almost entirely dependent on volunteers. There are four paid members of staff, the Project Manager, an administrator, a warehouse manager and a new externally funded community organiser. All other work is undertaken by volunteers under their supervision. There are currently around 70 volunteers working within the foodbank. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity issues food parcels to families and individuals to last at least three days. This has a significant impact on the clients’ circumstances who otherwise might have to rely on the goodwill of friends and relatives, commit crime or just go hungry. Additionally, the signposting to other services can assist clients to access further support from other agencies. We continued to benefit from the presence of a Citizens Advice adviser at each session who has enabled clients to access unclaimed benefits amounting to many thousands of pounds thus reducing the need to use the foodbank. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 |
|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity has maintained its strong financial position this year with its cash assets increasing by £36,000 to £218,500 in total. However, c£40,000 of this is restricted funding to support the Community Organiser post. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Trustees reviewed the Reserves Policy which clarifies the reasoning used in its determination of reserves level. The policy states the following as the need to maintain reserves. It allows the charity to: properly manage its resources. plan and formally report its approach to stakeholders. make funding bids, when a high bank balance can be convincingly explained to potential funders. match its reserves to its requirements, otherwise the charity could be holding reserves that are too high or too low for its needs. Explain to beneficiaries why all the charity’s resources are not available to meet their needs. |
| Amount of reserves held | Para 1.22 | The charity determines that the minimum level of reserves is the equivalent of six month’s operating costs. This is currently around £80,000 |
| Reasons for holding zero reserves |
Para 1.22 | NA |
| Details of fund materially in deficit |
Para 1.24 | NA |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | NA |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
The principal sources of funds are grant income from the Trussell Trust, occasional grants and donations from other organisations such as Doncaster Council and private companies. The Charity receives regular generous donation from members of the public. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | NA |
| For the third year in the history of the |
| A description of the principal risks facing the charity |
Para 1.46 | Charity we have had to spend significant sums on the direct purchase of food. This is due to supermarkets stocking less food which leads them to giving us less and to the cost-of-living crisis which means that individuals who used to donate food are no longer able to do so. At present we are able to accommodate this extra expense with the help of grants, but it is a continuing concern. |
|---|---|---|
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Articles of Association (Trust Deed) |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Limited Company |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are recruited by invitation of the Board of Trustees |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
The Charity has role specifications for all trustees, the Chair is responsible for ensuring that trustees are suitably inducted into their roles. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity is part of the wider Trussell Trust Network from which it receives guidance, resources and organisational support without which the foodbank would not be viable |
| Relationship with any related parties |
Para 1.51 | na |
| Other | na |
Reference and Administrative details
| Charity name | Doncaster Foodbank (Trussell Trust) Ltd |
|---|---|
| Other name the charity uses | na |
| Registered charity number | 1171639 |
| Charity’s principal address | Co Saica Natur Sandall Stones Road Doncaster Postcode DN3 1TR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Patricia Jordan | 13/12/22 Onwards | |||
| Peter Hymans | Chair | |||
| Anna Clish | Resigned 17/9/24 | |||
| Mark Snelson | ||||
| Rev Ian Smith | ||||
| Howard Neil Riley | 13/12/22 Onwards | |||
– Corporate trustees names of the directors at the date the report was approved Director name na
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| na | ||
Funds held as custodian trustees on behalf of others
Description of the assets none held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser |
Name Address |
Name Address |
|---|---|---|
| none | ||
Name of chief executive or names of senior staff members (Optional information)
Mrs Julie Poland Project Manager, (Current) Mr Martin Donnelly Warehouse Manager
Exemptions from disclosure
Reason for non-disclosure of key personnel details
na
Other optional information
none
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Peter Hymans ~~ee~~ Position (eg Secretary, Chair Chair, etc) ~~ee~~ Date 25 3 2025 ~~pF~~
Registered number: 10443311
DONCASTER FOODBANK (TRUSSELL TRUST) LTD UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024
Eyre & Co Accountants Limited 16 Castlegate Tickhill Doncaster DN11 9QU
Doncaster Foodbank (Trussell Trust) Ltd Contents
| Page | |
|---|---|
| Company Information | 1 |
| Accountant's Report | 2 |
| Income and Expenditure Account | 3 |
| Balance Sheet | 4 |
| The following pages do not form part of the statutory accounts: | |
| Detailed Income and Expenditure Account | 5 |
| Detailed Balance Sheet | 6 |
Doncaster Foodbank (Trussell Trust) Ltd Company Information For The Year Ended 31 October 2024
| Directors | Ms Anna Clish |
|---|---|
| Mr Peter Hymans | |
| The Rev. Canon Ian Smith | |
| Mr William Snelson | |
| Mr Howard Riley | |
| Mr Pat Jordan | |
| Mr Neil Riley | |
| Secretary | Mr Martin Wileman |
| Company Number | 10443311 |
| Registered Office | Saica Natur Sandal Stones Road |
| Kirk Sandall Industrial Estate | |
| Doncaster | |
| DN3 1TR | |
| Accountants | Eyre & Co Accountants Limited |
| 16 Castlegate | |
| Tickhill | |
| Doncaster | |
| DN11 9QU |
Page 1
Doncaster Foodbank (Trussell Trust) Ltd Accountant's Report For The Year Ended 31 October 2024
In accordance with the engagement letter dated 15 September 2020, and in order to assist you to fulfil your duties under the Companies Act 2006, we have compiled the financial statements of the company from the accounting records and information and explanations you have given to us.
This report is made to the directors in accordance with the terms of our engagement. Our work has been undertaken to prepare for approval by the directors the financial statements that we have been engaged to compile, to report to the directors that we have done so, and to state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Company and the Company's directors for our work or for this report.
You have acknowledged on the balance sheet as at year ended 31 October 2024 your duty to ensure that the company has kept proper accounting records and to prepare financial statements that give a true and fair view under the Companies Act 2006. You consider that the company is exempt from the statutory requirement for an audit for the year.
We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements.
Signed
19/03/2025
Eyre & Co Accountants Limited 16 Castlegate Tickhill Doncaster DN11 9QU
Page 2
Doncaster Foodbank (Trussell Trust) Ltd Income and Expenditure Account For The Year Ended 31 October 2024
| TURNOVER Other income Cost of raw materials and consumables Staff costs Other charges NET SURPLUS |
2024 £ 171,532 16,781 (23,478) (83,109) (45,114) 36,612 |
2023 £ 145,686 6,250 (37,018) (45,484) (56,307) |
|---|---|---|
| 13,127 |
Page 3
Doncaster Foodbank (Trussell Trust) Ltd Balance Sheet As At 31 October 2024
| Current assets NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS RESERVES |
2024 £ 218,161 |
2023 £ 181,549 |
|---|---|---|
| 218,161 | 181,549 | |
| 218,161 | 181,549 | |
| 218,161 | 181,549 | |
| 218,161 | 181,549 |
Notes
1. General Information
Doncaster Foodbank (Trussell Trust) Ltd is a private company, limited by guarantee, incorporated in England & Wales, registered number 10443311. The registered office is Saica Natur Sandal Stones Road, Kirk Sandall Industrial Estate, Doncaster, DN3 1TR.
2. Average Number of Employees
Average number of employees, including directors, during the year was: 5 (2023: 3)
3. Company limited by guarantee
The company is limited by guarantee and has no share capital.
Every member of the company undertakes to contribute to the assets of the company, in the event of a winding up, such an amount as may be required not exceeding £1.
For the year ending 31 October 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the micro-entity provisions.
On behalf of the board
Mr Peter Hymans
Director
19/03/2025
Page 4
Doncaster Foodbank (Trussell Trust) Ltd Detailed Income and Expenditure Account For The Year Ended 31 October 2024
| TURNOVER Donations Charities Aid Foundation Trussell Trust Stewardship Virgin Money Other OTHER INCOME Other operating income COST OF RAW MATERIALS AND CONSUMABLES Foodbank supplies STAFF COSTS Wages and salaries OTHER CHARGES Premises expenses: Rent, light and heat General administration costs: Motor vehicle costs Equipment and workwear Training and other meetings Administration Advertising and marketing costs Professional fees and insurances Doncaster Citizens Advice Bank charges Other costs Celebration Event NET SURPLUS |
2024 £ £ 48,192 16,926 104,961 421 113 919 171,532 16,781 188,313 23,478 (23,478) 83,109 (83,109) - 3,064 3,562 810 4,323 475 1,583 27,150 - 4,147 - 45,114 (45,114) 36,612 |
2024 £ £ 48,192 16,926 104,961 421 113 919 171,532 16,781 188,313 23,478 (23,478) 83,109 (83,109) - 3,064 3,562 810 4,323 475 1,583 27,150 - 4,147 - 45,114 (45,114) 36,612 |
2023 £ £ 74,863 19,394 49,456 1,100 123 750 145,686 6,250 151,936 37,018 (37,018) 45,484 (45,484) 345 3,621 4,295 200 3,731 - 1,453 36,089 31 3,428 3,114 55,962 (56,307) 13,127 |
2023 £ £ 74,863 19,394 49,456 1,100 123 750 145,686 6,250 151,936 37,018 (37,018) 45,484 (45,484) 345 3,621 4,295 200 3,731 - 1,453 36,089 31 3,428 3,114 55,962 (56,307) 13,127 |
|---|---|---|---|---|
| 23,478 83,109 - 3,064 3,562 810 4,323 475 1,583 27,150 - 4,147 - |
37,018 45,484 345 3,621 4,295 200 3,731 - 1,453 36,089 31 3,428 3,114 |
|||
| 188,313 (23,478) (83,109) (45,114) |
151,936 (37,018) (45,484) (56,307) |
|||
| 45,114 | 55,962 | |||
| 36,612 | 13,127 |
Page 5
Doncaster Foodbank (Trussell Trust) Ltd Detailed Balance Sheet As At 31 October 2024
| Bank & Cash Bank current account Cash in hand NET ASSETS CAPITAL AND RESERVES Profit and loss account |
2024 £ £ 218,143 18 218,161 218,161 218,161 218,161 218,161 |
2024 £ £ 218,143 18 218,161 218,161 218,161 218,161 218,161 |
2023 £ £ 181,531 18 181,549 181,549 181,549 181,549 181,549 |
2023 £ £ 181,531 18 181,549 181,549 181,549 181,549 181,549 |
|---|---|---|---|---|
| 218,161 | 181,549 | |||
| 218,161 | 181,549 | |||
| 218,161 | 181,549 |
Page 6
Registered number: 10443311
DONCASTER FOODBANK (TRUSSELL TRUST) LTD UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024
Eyre & Co Accountants Limited 16 Castlegate Tickhill Doncaster DN11 9QU
Doncaster Foodbank (Trussell Trust) Ltd Contents
| Page | |
|---|---|
| Company Information | 1 |
| Accountant's Report | 2 |
| Income and Expenditure Account | 3 |
| Balance Sheet | 4 |
| The following pages do not form part of the statutory accounts: | |
| Detailed Income and Expenditure Account | 5 |
| Detailed Balance Sheet | 6 |
Doncaster Foodbank (Trussell Trust) Ltd Company Information For The Year Ended 31 October 2024
| Directors | Ms Anna Clish |
|---|---|
| Mr Peter Hymans | |
| The Rev. Canon Ian Smith | |
| Mr William Snelson | |
| Mr Howard Riley | |
| Mr Pat Jordan | |
| Mr Neil Riley | |
| Secretary | Mr Martin Wileman |
| Company Number | 10443311 |
| Registered Office | Saica Natur Sandal Stones Road |
| Kirk Sandall Industrial Estate | |
| Doncaster | |
| DN3 1TR | |
| Accountants | Eyre & Co Accountants Limited |
| 16 Castlegate | |
| Tickhill | |
| Doncaster | |
| DN11 9QU |
Page 1
Doncaster Foodbank (Trussell Trust) Ltd Accountant's Report For The Year Ended 31 October 2024
In accordance with the engagement letter dated 15 September 2020, and in order to assist you to fulfil your duties under the Companies Act 2006, we have compiled the financial statements of the company from the accounting records and information and explanations you have given to us.
This report is made to the directors in accordance with the terms of our engagement. Our work has been undertaken to prepare for approval by the directors the financial statements that we have been engaged to compile, to report to the directors that we have done so, and to state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Company and the Company's directors for our work or for this report.
You have acknowledged on the balance sheet as at year ended 31 October 2024 your duty to ensure that the company has kept proper accounting records and to prepare financial statements that give a true and fair view under the Companies Act 2006. You consider that the company is exempt from the statutory requirement for an audit for the year.
We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements.
Signed
19/03/2025
Eyre & Co Accountants Limited 16 Castlegate Tickhill Doncaster DN11 9QU
Page 2
Doncaster Foodbank (Trussell Trust) Ltd Income and Expenditure Account For The Year Ended 31 October 2024
| TURNOVER Other income Cost of raw materials and consumables Staff costs Other charges NET SURPLUS |
2024 £ 171,532 16,781 (23,478) (83,109) (45,114) 36,612 |
2023 £ 145,686 6,250 (37,018) (45,484) (56,307) |
|---|---|---|
| 13,127 |
Page 3
Doncaster Foodbank (Trussell Trust) Ltd Balance Sheet As At 31 October 2024
| Current assets NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS RESERVES |
2024 £ 218,161 |
2023 £ 181,549 |
|---|---|---|
| 218,161 | 181,549 | |
| 218,161 | 181,549 | |
| 218,161 | 181,549 | |
| 218,161 | 181,549 |
Notes
1. General Information
Doncaster Foodbank (Trussell Trust) Ltd is a private company, limited by guarantee, incorporated in England & Wales, registered number 10443311. The registered office is Saica Natur Sandal Stones Road, Kirk Sandall Industrial Estate, Doncaster, DN3 1TR.
2. Average Number of Employees
Average number of employees, including directors, during the year was: 5 (2023: 3)
3. Company limited by guarantee
The company is limited by guarantee and has no share capital.
Every member of the company undertakes to contribute to the assets of the company, in the event of a winding up, such an amount as may be required not exceeding £1.
For the year ending 31 October 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the micro-entity provisions.
On behalf of the board
Mr Peter Hymans
Director
19/03/2025
Page 4
Doncaster Foodbank (Trussell Trust) Ltd Detailed Income and Expenditure Account For The Year Ended 31 October 2024
| TURNOVER Donations Charities Aid Foundation Trussell Trust Stewardship Virgin Money Other OTHER INCOME Other operating income COST OF RAW MATERIALS AND CONSUMABLES Foodbank supplies STAFF COSTS Wages and salaries OTHER CHARGES Premises expenses: Rent, light and heat General administration costs: Motor vehicle costs Equipment and workwear Training and other meetings Administration Advertising and marketing costs Professional fees and insurances Doncaster Citizens Advice Bank charges Other costs Celebration Event NET SURPLUS |
2024 £ £ 48,192 16,926 104,961 421 113 919 171,532 16,781 188,313 23,478 (23,478) 83,109 (83,109) - 3,064 3,562 810 4,323 475 1,583 27,150 - 4,147 - 45,114 (45,114) 36,612 |
2024 £ £ 48,192 16,926 104,961 421 113 919 171,532 16,781 188,313 23,478 (23,478) 83,109 (83,109) - 3,064 3,562 810 4,323 475 1,583 27,150 - 4,147 - 45,114 (45,114) 36,612 |
2023 £ £ 74,863 19,394 49,456 1,100 123 750 145,686 6,250 151,936 37,018 (37,018) 45,484 (45,484) 345 3,621 4,295 200 3,731 - 1,453 36,089 31 3,428 3,114 55,962 (56,307) 13,127 |
2023 £ £ 74,863 19,394 49,456 1,100 123 750 145,686 6,250 151,936 37,018 (37,018) 45,484 (45,484) 345 3,621 4,295 200 3,731 - 1,453 36,089 31 3,428 3,114 55,962 (56,307) 13,127 |
|---|---|---|---|---|
| 23,478 83,109 - 3,064 3,562 810 4,323 475 1,583 27,150 - 4,147 - |
37,018 45,484 345 3,621 4,295 200 3,731 - 1,453 36,089 31 3,428 3,114 |
|||
| 188,313 (23,478) (83,109) (45,114) |
151,936 (37,018) (45,484) (56,307) |
|||
| 45,114 | 55,962 | |||
| 36,612 | 13,127 |
Page 5
Doncaster Foodbank (Trussell Trust) Ltd Detailed Balance Sheet As At 31 October 2024
| Bank & Cash Bank current account Cash in hand NET ASSETS CAPITAL AND RESERVES Profit and loss account |
2024 £ £ 218,143 18 218,161 218,161 218,161 218,161 218,161 |
2024 £ £ 218,143 18 218,161 218,161 218,161 218,161 218,161 |
2023 £ £ 181,531 18 181,549 181,549 181,549 181,549 181,549 |
2023 £ £ 181,531 18 181,549 181,549 181,549 181,549 181,549 |
|---|---|---|---|---|
| 218,161 | 181,549 | |||
| 218,161 | 181,549 | |||
| 218,161 | 181,549 |
Page 6