## **Trustees’ Annual Report for the period**
## **From 1 November 2022 To 31 October 2023**
## **Charity name: Doncaster Foodbank (Trussell Trust) Ltd**
## **Charity registration number: 1171639**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The relief of financial hardship amongst
people in Doncaster and the surrounding
area or in other parts of the UK in such
ways as the trustees from time to time think
fit in particular by providing emergency
food, essential toiletries, and household
items to individuals and families in need
and for distribution by charities or other
organisations working to prevent or relieve
poverty|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Doncaster Foodbank operates from a
warehouse/office space located in the Kirk
Sandall district of Doncaster. Food donated
by the public and companies is sorted at
the warehouse to be made ready for
distribution. The warehouse can
accommodate up to 20 tonnes of food.
The foodbank operates delivery centres on
four days each week, twice a week at St
James’ Church in Balby, once each at St
Paul’s Church in Wheatley and at the
Holmescarr Centre in Rossington. The
foodbank has obtained funding to partner
with Citizens Advice to supply an advisor
who attends each delivery centre to support
the Trussell Trust project of financial
inclusion.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Chair advises trustees of their
responsibilities with respect to ensuring that
the charity is run only for public benefit as
described by the Charity Commission.
Trustees are asked to declare any conflicts
of interest at the start of each meeting. No
funding is disbursed except in line with the
objectives of the charity as described
above, this is monitored at all times by the
Chair and all trustees.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The charity does not make cash grants|
|Policy on social investment
including program related
investment|Para 1.38|NA|
|Contribution made by
volunteers|Para 1.38|The charity’s operations are almost entirely
dependent on volunteers. There are three
paid members of staff, the Project
Manager, an administrator, and a
warehouse manager. All other work is
undertaken by volunteers under their
supervision. There are currently around 70
volunteers working within the foodbank.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity issues food parcels to families
and individuals to last at least three days.
This has a significant impact on the clients’
circumstances who otherwise might have
to rely on the goodwill of friends and
relatives, commit crime or just go hungry.
Additionally, the signposting to other
services can assist clients to access further
support from other agencies.
This year there is a Citizens Advise adviser
at each session who has enabled clients to
access unclaimed benefits amounting to
many thousands of pounds thus reducing
the need to use the foodbank.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|
|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|---|---|---|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity has maintained its strong
financial position this year with its cash
assets increasing by £13,000 to £181,500
in total. However, c£40,000 of this is
restricted funding to support the Financial
Inclusion project described above over a
three year period.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Trustees reviewed the Reserves Policy
which clarifies the reasoning used in its
determination of reserves level.
The policy states the following as the need
to maintain reserves.
It allows the charity to:
•
properly manage its resources.
•
plan and formally report its
approach to stakeholders.
•
make funding bids, when a high
bank balance can be convincingly
explained to potential funders.
•
match its reserves to its
requirements, otherwise the charity
could be holding reserves that are
too high or too low for its needs.
•
Explain to beneficiaries why all the
charity’s resources are not available
to meet their needs.|
|Amount of reserves held|Para 1.22|The charity determines that the minimum
level of reserves is the equivalent of six
month’s operating costs. This is currently
around £65,000|
|Reasons for holding zero
reserves|Para 1.22|NA|
|Details of fund materially in
deficit|Para 1.24|NA|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|NA|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal sources of funds are grant
income from the Trussell Trust, occasional
grants and donations from other
organisations such as Doncaster Council
and private companies. The Charity
receives regular generous donation from
members of the public.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|NA|
|A description of the principal
risks facing the charity|Para 1.46|For the second year in the history of the
Charity we have had to spend significant
sums on the direct purchase of food. This is
due to supermarkets stocking less food
which leads them to giving us less and to
the cost-of-living crisis which means that
individuals who used to donate food are no
longer able to do so.
At present we are able to accommodate
this extra expense with the help of grants,
but it is a continuing concern.|
|---|---|---|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Articles of Association (Trust Deed)|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Limited Company|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are recruited by invitation of the
Board of Trustees|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The Charity has role specifications for all
trustees, the Chair is responsible for
ensuring that trustees are suitably inducted
into their roles.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity is part of the wider Trussell
Trust Network from which it receives
guidance, resources and organisational
support without which the foodbank would
not be viable|
|Relationship with any
related parties|Para 1.51|na|
|Other||na|
## **Reference and Administrative details**
|Charity name|Doncaster Foodbank (Trussell Trust) Ltd|
|---|---|
|Other name the charity uses|na|
|Registered charity number|1171639|
|Charity’s principal address|Co Saica Natur
Sandall Stones Road
Doncaster
Postcode
DN3 1TR|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Patricia Jordan||13/12/22 Onwards||
||Peter Hymans|Chair|||
||Anna Clish||||
||Mark Snelson||||
||Rev Ian Smith||||
||Howard Neil Riley||13/12/22 Onwards||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name na**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**na**|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets none held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|
|---|---|---|
||none||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
|Mrs Julie Poland Project Manager, (Current) Mr Martin Donnelly Warehouse Manager|||
Mrs Julie Poland Project Manager, (Current) Mr Martin Donnelly Warehouse Manager
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**na**
## **Other optional information**
**none**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Peter Hymans||
||
Chair||
||28 May 2024||
||28 May 2024||
Reglstered number.. 10443311
DONCASTER FOODBANK (TRUSSELL TRUST) LTD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2023
Eyre & Co Accountants Limited
294 Balby Road
Doncaster
DN4 OQF
Doncaster Foodbank {Trussell Trust) Ltd
Unaudited Financial Statements
For The Year Ended 31 October 2023
Contents
Page
Company Information
Accountant'5 Report
Income and Expenditure Account
8alance Sheet
The following pages do not form part of the statutory accounts..
Detailed Income and Expenditure Account
Oetailed Balance Sheet
Doncaster Foodbank {Trussell Trust) Ltd
Company Information
For The Year Ended 31 October 2023
Dlrectors
Ms Anna Clish
Mr Peter Hymans
Reverend Sarah Maughan
The Rev. Canon Ian Smith
Mr William Sne150n
Secretary
Mr Martin Wileman
Company Number
10443311
Reglstered Office
Saica Natur Sandal Stones Road
Kirk Sandall Industrial Estate
Doncaster
DN3 ITR
Ac¢ountont$
Eyre & Co Accountants Limlted
294 Balby Road
Doncaster
DN4 OQF
Page I
Doncaster Foodbank {Trussell Trust) Ltd
Accountant's Report
For The Year Ended 31 October 2023
In accordance with the engagement letter dated 15 September 2020, and In order to assist you to fulfil your duties under the
COPanieS Act 2006, we have cotnpiled the financial 5tatetnents of the cornpany from the accounting records and information
3nd explanations you have given to us.
This report is made to the d1ctOrS in accordance with the terms of our engagement. Our work has been undertaken to
prepare for approval by the directors the financial ststements that we have been engaged to compile, to report to the
directors that we have done so, and to state those matters that we have aged to state to them In this report and for no
other purpose. To the fullest extent perrnitted by law, we do not accept or a55urne re5pon5ibility to anyone other than the
Company and the Company's directors for our work or for this report.
You have acknowledged on the balance sheet as at year ended 31 October 2023 your duty to ensure that the company has
kept proper accounting records and to prepa financial statetnents that give a true and fair view under the Cornpanies Act
2006. You conslder that the company Is exempt from rhe statutory requirement for an 3udlt for the year.
We have not been Instructed to carry out an audit of the financial statements. For this reason, have not verified the
accuracy or completeness of the accounting record5 or infortnation and explanations you have given to us and we do not,
therefore, express any opinion on the Financial statements.
Signed
15/05/2024
Eyre & Co Accountants Umlted
294 Balby Road
Doncaster
DN4 OQF
Page 2
Doncaster Foodbank {Trussell Trust) Ltd
Income and Expenditure Account
For The Year Ended 31 October 2023
2023
2022
TURNOVER
other Income
145,686
6,250
137,0181
145,4841
156,3071
134.275
5,000
115,1861
139,2081
124,9161
Cost of raw materials and consumables
staff costs
other charges
NET SURPLUS
13,127
59,965
Page 3
Doncaster Foodbank {Trussell Trust) Ltd
Balance Sheet
As At 31 October 2023
2023
2022
Current assets
181,549
168,422
NET CURRENT ASSETS
181,549
168,422
TOTAL ASSETS LESS CURRENT LIABILITIES
181.549
168.422
NET ASSETS
181,549
168,422
RESERVES
181,549
168,422
Notes
l. General Information
Donc3Ster Foodbank (Trussell Trust) Ltd is a private company, limited by guarantee, incorporated In England & Wales,
registered number 10443311. The registered office is Saica Natur Sandal Stones Road, Kirk Sandall Industrial Estate,
Doncaster, DN3 ITR.
2. Average Number of Employees
Aver3ge number of employees, including directors, during the year was.. 3 12022.. 21
3. Company limited by guarantee
The company is limited by guaftntee and has no share capital.
Every member of the company undertakes to contribute to the assets of the companyi in the event of a winding up, such an
3mount as may be required not exceeding £1.
For the year ending 31 October 2023 the company was entitled to exemption from audit under section 477 of the Companies
Act 2006 relating to small companies.
The mernbers have not required the cornpany to obtain an audit in accordance with section 476 of the Companies Act 2006.
The direcrors acknowledge their responsibllitles for complying wlth the requlrements of the Act wlth respect to accounting
records and the preparation of accounts.
These accounts have been prepared in accordance with the micro-entity provisions.
On behalf of the board
Mr Peter Hymans
Director
1510512024
Page 4
Doncaster Foodbank {Trussell Trust) Ltd
Detailed Income and Expenditure Account
For The Year Ended 31 October 2023
2023
2022
TURNOVER
Oonation5
Charities Aid Foundation
Trussell Trust
Acts 43.5
Stewardship
Viryin Money
other
74,863
19,394
49,456
36,311
22,517
71,885
310
1.000
2.072
180
I,ioo
123
750
145,686
134,275
OTHER INCOME
other operating Income
6,250
5,000
151,936
139,275
COST OF RAW MATERIALS AND CONSUMABLES
Foo¢bank supplles
37,018
15,186
137,0181
115,1861
STAFF COSTS
Wages and salaries
45,484
39,208
145,4841
139,2081
OTHER CHARGES
Premises expense5.'
Rent, light and heat
General administration costs..
Motor vehicle costs
Equipment and workwear
Tralning and other meetings
Adminlstratlon
Professional fees and insurances
Ooncaster Citizens Advice
Bank charges
Other cost5
Acts 43.5.
Celebration Event
345
792
3,621
4,295
200
4.099
1.863
112
3,731
1,453
36,089
31
3,428
2,890
10,536
4,389
235
3,114
55,962
24,124
156,3071
124,9161
NET SURPLUS
13,127
59,965
Page 5
Doncaster Foodbank {Trussell Trust) Ltd
Detailed Balance Sheet
As At 31 October 2023
2023
2022
Bank & Cash
Bank current account
Cash in hand
181,531
18
168,368
54
181,549
168,422
181,549
168,422
NET ASSETS
181,549
168,422
CAPITAL AND RESERVES
Profit and 1055 account
181,549
168,422
181,549
168,422
Page 6
Reglstered number.. 10443311
DONCASTER FOODBANK (TRUSSELL TRUST) LTD
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2023
Eyre & Co Accountants Limited
294 Balby Road
Doncaster
DN4 OQF
Doncaster Foodbank {Trussell Trust) Ltd
Unaudited Financial Statements
For The Year Ended 31 October 2023
Contents
Page
Company Information
Accountant'5 Report
Income and Expenditure Account
8alance Sheet
The following pages do not form part of the statutory accounts..
Detailed Income and Expenditure Account
Oetailed Balance Sheet
Doncaster Foodbank {Trussell Trust) Ltd
Company Information
For The Year Ended 31 October 2023
Dlrectors
Ms Anna Clish
Mr Peter Hymans
Reverend Sarah Maughan
The Rev. Canon Ian Smith
Mr William Sne150n
Secretary
Mr Martin Wileman
Company Number
10443311
Reglstered Office
Saica Natur Sandal Stones Road
Kirk Sandall Industrial Estate
Doncaster
DN3 ITR
Ac¢ountont$
Eyre & Co Accountants Limlted
294 Balby Road
Doncaster
DN4 OQF
Page I
Doncaster Foodbank {Trussell Trust) Ltd
Accountant's Report
For The Year Ended 31 October 2023
In accordance with the engagement letter dated 15 September 2020, and In order to assist you to fulfil your duties under the
COPanieS Act 2006, we have cotnpiled the financial 5tatetnents of the cornpany from the accounting records and information
3nd explanations you have given to us.
This report is made to the d1ctOrS in accordance with the terms of our engagement. Our work has been undertaken to
prepare for approval by the directors the financial ststements that we have been engaged to compile, to report to the
directors that we have done so, and to state those matters that we have aged to state to them In this report and for no
other purpose. To the fullest extent perrnitted by law, we do not accept or a55urne re5pon5ibility to anyone other than the
Company and the Company's directors for our work or for this report.
You have acknowledged on the balance sheet as at year ended 31 October 2023 your duty to ensure that the company has
kept proper accounting records and to prepa financial statetnents that give a true and fair view under the Cornpanies Act
2006. You conslder that the company Is exempt from rhe statutory requirement for an 3udlt for the year.
We have not been Instructed to carry out an audit of the financial statements. For this reason, have not verified the
accuracy or completeness of the accounting record5 or infortnation and explanations you have given to us and we do not,
therefore, express any opinion on the Financial statements.
Signed
15/05/2024
Eyre & Co Accountants Umlted
294 Balby Road
Doncaster
DN4 OQF
Page 2
Doncaster Foodbank {Trussell Trust) Ltd
Income and Expenditure Account
For The Year Ended 31 October 2023
2023
2022
TURNOVER
other Income
145,686
6,250
137,0181
145,4841
156,3071
134.275
5,000
115,1861
139,2081
124,9161
Cost of raw materials and consumables
staff costs
other charges
NET SURPLUS
13,127
59,965
Page 3
Doncaster Foodbank {Trussell Trust) Ltd
Balance Sheet
As At 31 October 2023
2023
2022
Current assets
181,549
168,422
NET CURRENT ASSETS
181,549
168,422
TOTAL ASSETS LESS CURRENT LIABILITIES
181.549
168.422
NET ASSETS
181,549
168,422
RESERVES
181,549
168,422
Notes
l. General Information
Donc3Ster Foodbank (Trussell Trust) Ltd is a private company, limited by guarantee, incorporated In England & Wales,
registered number 10443311. The registered office is Saica Natur Sandal Stones Road, Kirk Sandall Industrial Estate,
Doncaster, DN3 ITR.
2. Average Number of Employees
Aver3ge number of employees, including directors, during the year was.. 3 12022.. 21
3. Company limited by guarantee
The company is limited by guaftntee and has no share capital.
Every member of the company undertakes to contribute to the assets of the companyi in the event of a winding up, such an
3mount as may be required not exceeding £1.
For the year ending 31 October 2023 the company was entitled to exemption from audit under section 477 of the Companies
Act 2006 relating to small companies.
The mernbers have not required the cornpany to obtain an audit in accordance with section 476 of the Companies Act 2006.
The direcrors acknowledge their responsibllitles for complying wlth the requlrements of the Act wlth respect to accounting
records and the preparation of accounts.
These accounts have been prepared in accordance with the micro-entity provisions.
On behalf of the board
Mr Peter Hymans
Director
1510512024
Page 4
Doncaster Foodbank {Trussell Trust) Ltd
Detailed Income and Expenditure Account
For The Year Ended 31 October 2023
2023
2022
TURNOVER
Oonation5
Charities Aid Foundation
Trussell Trust
Acts 43.5
Stewardship
Viryin Money
other
74,863
19,394
49,456
36,311
22,517
71,885
310
1.000
2.072
180
I,ioo
123
750
145,686
134,275
OTHER INCOME
other operating Income
6,250
5,000
151,936
139,275
COST OF RAW MATERIALS AND CONSUMABLES
Foo¢bank supplles
37,018
15,186
137,0181
115,1861
STAFF COSTS
Wages and salaries
45,484
39,208
145,4841
139,2081
OTHER CHARGES
Premises expense5.'
Rent, light and heat
General administration costs..
Motor vehicle costs
Equipment and workwear
Tralning and other meetings
Adminlstratlon
Professional fees and insurances
Ooncaster Citizens Advice
Bank charges
Other cost5
Acts 43.5.
Celebration Event
345
792
3,621
4,295
200
4.099
1.863
112
3,731
1,453
36,089
31
3,428
2,890
10,536
4,389
235
3,114
55,962
24,124
156,3071
124,9161
NET SURPLUS
13,127
59,965
Page 5
Doncaster Foodbank {Trussell Trust) Ltd
Detailed Balance Sheet
As At 31 October 2023
2023
2022
Bank & Cash
Bank current account
Cash in hand
181,531
18
168,368
54
181,549
168,422
181,549
168,422
NET ASSETS
181,549
168,422
CAPITAL AND RESERVES
Profit and 1055 account
181,549
168,422
181,549
168,422
Page 6