## **Trustees’ Annual Report** **From 1 April 2024 To 1 March 2025** **Charity name TRIMINGHAM VILLAGE HALL TRUST Charity registration number 1171637** ## **Table of Contents** _**General Information .......................................................................................................... 3 Trustees’ Report ................................................................................................................ 4**_ **Objectives and Activities ............................................................................................................. 4 Achievements and Performance ................................................................................................. 4 Public Benefit Statement ............................................................................................................ 4 Structure, Governance and Management ................................................................................... 4 Risk Management ....................................................................................................................... 4 Financial Review ......................................................................................................................... 5 Reserves Policy ........................................................................................................................... 5 Restricted Reserves .................................................................................................................... 5 Plans for Future Periods .............................................................................................................. 5 Sustainability .............................................................................................................................. 5 Trustees’ Responsibilities ............................................................................................................ 5** _**Independent Examiner’s Report ......................................................................................... 7 Statement of Financial Activities ....................................................................................... 8 Statement of Financial Position (Balance Sheet) .............................................................. 10**_ Trustees’ Annual Report For the Period 1 April 2024 – 1 March 2025 Registered Charity Number: 1171637 page 2 of 10 ## General Information ## Charity Registration No: 1171637 Appointed Trustees: Richard Frederick Wallis (Chair) 27 September 2023 Philip Stainsby Kaye 22 August 2024 John Harrod 22 August 2024 John Charlesworth 22 August 2024 Christopher John Harrison 02 September 2024 Daniel James Gotts 02 September 2024 Bruce Gooch 02 September 2024 Registered Address: Village Hall Cromer Road Trimingham NORWICH NR11 8HY Independent Examiner: Mr Julian Palmer FICB PM, Dip, FFA FIPA Crab Bookkeeping 43 Compit Hills Cromer Norfolk NR27 9LL Trustees’ Annual Report For the Period 1 April 2024 – 1 March 2025 Registered Charity Number: 1171637 page 3 of 10 ## Trustees’ Report The trustees present their report and the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity. ## Objectives and Activities The objective of the Charitable Incorporated Organisation (CIO) is to provide and maintain a village hall for the use of the inhabitants of Trimingham and surrounding villages and such other areas as the charity trustees shall determine from time to time, without distinction of political, religious or other opinions, including the use of: - meetings, lectures and classes; and - other forms of recreation and leisure-time occupation, with the objective of improving the conditions of life for the inhabitants. ## Achievements and Performance During the year, Trimingham Village Hall continued to operate as a well-used community facility, supporting a broad range of regular groups, classes and community activities. Usage increased across a number of activities, including martial arts, whist, table tennis, yoga, Tai Chi and fundraising events. The trustees remain confident that the village hall continues to meet the needs of the local community and to provide a welcoming and accessible venue for a diverse range of users. ## Public Benefit Statement The trustees confirm that they have complied with the duty under section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit, “Charities and Public Benefit”. ## Structure, Governance and Management Trimingham Village Hall Trust was registered as a CIO foundation with the Charity Commission for England & Wales on 15 February 2017. The CIO structure enables the charity to conduct business in its own name, rather than in the name of the trustees. Therefore, the trustees have limited liability for any debts incurred. ## Risk Management The charity monitors its risk on an ongoing basis and is constantly reviewing policies and actively pursuing funding in order to mitigate those risks throughout future financial years. Internal risks are minimised by the implementation of procedures for authorisation of all projects and to ensure consistent and quality delivery for all operational aspects of the charity. These procedures are periodically reviewed to ensure that they meet the needs of the charity. Trustees’ Annual Report For the Period 1 April 2024 – 1 March 2025 Registered Charity Number: 1171637 page 4 of 10 ## Financial Review The results for the year are set out within the Statement of Activity and Statement of Financial position. The financial statements relate to the provision of our day to day services for the year ending 31 March 2025. Total income for the year amounted to £28,264, reflecting strong rental income from regular user groups and successful fundraising activities. Total expenditure, excluding depreciation, was £23,381, resulting in a positive net operating income of £4,883. There was also £2,411.10 of FIT/RHI income in the year which is in addition to the Net Operating Profit. The accounts include depreciation charges of £26,637, primarily relating to the village hall building and other fixed assets. After depreciation, the charity recorded a net deficit for the year of £19,342. Despite this accounting deficit, the trustees note that the charity remains in a sound financial position, with healthy cash reserves and no external borrowings. Cash balances at year end totalled £58,785. ## Reserves Policy The charity's unrestricted reserves are represented by cash at bank and in hand. Due to fluctuations in income, the trustees consider that unrestricted reserves should be sufficient to cover the planned expenditure where possible. It is the policy of the charity to maintain unrestricted funds, which are free reserves of the charity, at a level to provide sufficient funds to maintain operations for 24 months. The adequacy of the policy will continue to be reviewed. ## Restricted Reserves Restricted reserves at the year-end comprise: - Building Maintenance Reserve: £10,000 - Marketing Reserve: £3,776 - Warm Hub Reserve: £396 ## Plans for Future Periods Going forward the charity's focus will be on maintaining the village hall. The charity will only develop and deliver new projects that are financially viable, which clearly meet the charity's aims and objectives, and which add real value to people and local communities. ## Sustainability Future funding will continue to depend on hall hire income, fundraising activities, donations and other community events. The trustees will continue to monitor costs closely, particularly utilities and maintenance, and will seek additional funding opportunities where appropriate. ## Trustees’ Responsibilities The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to: Trustees’ Annual Report For the Period 1 April 2024 – 1 March 2025 Registered Charity Number: 1171637 page 5 of 10 - select suitable accounting policies and then apply them consistently; - observe the methods and principles of the Charities SORP 2015 (FRS 102); - make judgements and estimates that are reasonable and prudent; - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Date: 09 January 2026 Trustees’ Annual Report For the Period 1 April 2024 – 1 March 2025 Registered Charity Number: 1171637 page 6 of 10 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees TRIMINGHAM VILLAGE HALL TRUST On accounts for the year ended 31ST MARCH 2025 Charity no (if any) 1171637 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for the year ended 31ST March 2025. As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confimi that no material matters have examiner's statsment come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an irKlependent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to e proper understanding of the accounts to be reached, e words in the brackets rf they do not apply. . Plea delet Signed: Date: 1010612025 Name: Julian Palmer for Crab Bookkeeping Relevant professional qualification(s) or body (if any): Fellow of the Institute of Certified Bookkeepers (FICB PM Dip) Address: 43 Compit Hills Cromer.Norfolk NR27 9LL IER Oct 2018 Statement of Activity Trimingham Village Hall Trust April 1, 2024-March 31. 2025 DISTRIBUTION ACCOUNT TOTAL Income Fund Raising Bingo Dog Shows Donations Other Table Top Sa18 Trosh Total for Fund Ralslng Rental Income Cardio Dance Let's dance Martial Arts Mum and Baby Yoga Pilates Refunds Slimmers Wild Sound Bath Table Tennis Tai Chi Tea Dance Whist Yoga Zumba Gold Total for Rental Income £2,106.33 442.50 1,329.61 1,134.02 345.26 393.61 1.778.40 £7,529.73 £8,566.13 48.00 504.00 2,768.00 428.00 84.00 -269.99 1,170.00 134.00 1,680.IXI 1,314.00 980.40 2.310.00 555.50 220.00 £20,492.04 242.47 £28,264.24 Sales Total for Incom? Cost of Sales Cost of sales CleaninglLaundry Consumables Fund Raising Expenditure Total for Cost of Salos 3.831.65 508.04 207.00 £4.546.69 Total for Cost of Salo8 £4,546.69 Gross Profil £23,717.55 Expenses Advertising Council TaxlRefvse Collection Cradit Card Chafg8S Electricity General Mairstenance Heat Source Repair Insurance IT Support 268.00 676.17 29.99 6,708.98 152.98 2,658.57 979.00 398.74 Julian Palmer FICB PK4 Ilp Crab Bookkeeping 43 Compit Hills, Cr Norfolk,NR27 Accrual Basss Tuesday. June 1 5 04:02 PM G 112 Statement of Activity Trimingham Village Hall Trust April 1. 2024-March 31. 2025 DISTRIBUTION ACCOUNT TOTAL Kitchen Oven Cleaning Legal and professional fees Licen￿5 Misc Costs OfficelGeneral Administrative Expenditures Repair and maintenance Sernice of Fire Alarm & Syslems Suspense Water Working Replacements Total for Expensos 26.00 1,290.87 579.89 1,840.03 166.27 1,342.68 379.50 748.56 587.91 £18,834.14 Net Operatlng Incomo £4,883.41 Other Income FITIRHI Income Total for Other Incomo 2,411.10 £2,411.10 Other Expenses Depreciation in Year Total for Other Expenses 26,636.90 £26,636.90 Net Othor Income 24,225.80 Net Incom• 19.342.39 ID.L.tS Julian Paiiner FICB PM Dip Crab Bookkeepine 43 Compit Hills, Cromer Nwfvlk,NR27 Accrual Basis Tuesday, Jun 5 04:02 PM GMTZ ## Statement of Financial Position ## Trimingham Village Hall Trust ## As of March 31, 2025 |DISTRIBUTION ACCOUNT|TOTAL| |---|---| |Fixed Asset|| |Tangible assets|| |Furniture and Fixtures|£10,072.00| |Accumulated Depreciation Furniture and Fittings|-5,201.00| |**Total for Furniture and Fixtures**|**£4,871.00**| |Land|£60,000.00| |Accumulated Depreciation - Land|-1,200.00| |**Total for Land**|**£58,800.00**| |Plant & Machinery|£40,000.00| |Accumulated Depreciation- Plant & Machinery|-2,666.67| |**Total for Plant & Machinery**|**£37,333.33**| |Village Hall|£685,200.00| |Accumulated Depreciation - Hall|-17,569.23| |**Total for Village Hall**|**£667,630.77**| |**Total for Tangible assets**|**£768,635.10**| |**Total for Fixed Asset**|**£768,635.10**| |Cash at bank and in hand|| |Bank Control Account|£44,463.37| |Building Maintenance Reserve|10,000.00| |Marketing Reserve|3,776.00| |Warm Hub Reserve|396.00| |**Total for Bank Control Account**|**£58,635.37**| |Cash Control Account|149.20| |**Total for Cash at bank and in hand**|**£58,784.57**| |Debtors|| |Debtors|386.00| |**Total for Debtors**|**£386.00**| |Current Assets|| |Undeposited Funds|0.00| |**Total for Current Assets**|**£0.00**| |**NET CURRENT ASSETS**|**£59,170.57**| |Creditors: amounts falling due within one year|| |Trade Creditors|| |Creditors|0.00| |**Total for Trade Creditors**|**£0.00**| |**Total for Creditors: amounts falling due within one year**|**£0.00**| |**NET CURRENT ASSETS (LIABILITIES)**|**£59,170.57**| |**TOTAL ASSETS LESS CURRENT LIABILITIES**|**£827,805.67**| |**TOTAL NET ASSETS (LIABILITIES)**|**£827,805.67**| |Capital and Reserves|| |Opening Balance Equity|848,692.66| |Retained Earnings|-1,544.60| |Net Income|-19,342.39| |**Total for Capital and Reserves**|**£827,805.67**| **:;:** **A !"#$ %#&'& ()*+#,- .#*"#!, /0- 1/12 /3450 6( 7(89**