TRIMINGHAM VILIAGE HALL TRUST TRUSfEES' REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD l April 2023-31 March 2024 Registered Charity Number". 1171637 CONTENTS OF THE FINANCIAL STATEMENTS For the period l April 2023-31 March 2024 Page General information Trustees, Report 24 Independent exarninerfs report Statement of financial activities GENERAL INFORMATION For the period l April 202>31 March 2024 Charity Registration No." 1171637 Trustees: Terry Brown (Chair)- Appointed l April 2017 Derick Bowler- Appointed l April 2017 Patrick Carpmael- Appointed l April 2017 Geoffrey Pardon- Appointed l April 2017 Anthony Lyons- Appointed l April 2017 Jacqueline Bradford-Appointed 28 August 2022 John Mack- Appointed 16 January 2018 Richard Wallis- Appointed 17 September 2023 Registered Address: The Little Deane Middle Street Trimingham Norfolk NRII 8EA Independent Examiner: Mr Julian Palmer FICB PM. Dip. FFA FIPA Crab Bookkeeping 42 Compit Hills Cromer Norfolk NR27 9LL TRusfEES REPORTfor the period l April 2023-31 March 2024 The trustees present their report and financial ststements of the charty for the year ended 31 March 2024. The trustees have adopted the provisions of the Ststement of Recommended practi￿ ISORP) "Accounting and Reporting by Chartties" IFRS 1021 in preparing the annual report and financial ststements of the charity. Objectlves and Actl¥l The objertNe of the CIO is to provide and maintrin a village hall or village halls for the use of the inhabitsnts of Trimingham and the surrounding villages and Such other area5 as the charity trustees shall detemine from ts.me to time without distinction of political, religious or other opinions, including the use ofr. meetings. lectures and dasses, and otherfomis of recreation and leisure-time occupation. with the objective of improving the condition5 of the lives for the inhabitants Achlevements and perforniance The hall 15 now in its sixth complete 12 month period. The t￿￿ remain confident with the progress that has been achleved placing the hall into the market and supportlng many communtty groups and activities. Public benefft and slatsment The trustees confirm that they have complied with the duty section 17 of the Charities Act 2011 to have due regard to the Charty ComM￿S1on'5 general guidance on public benefit, 'Charities and Public Benefiv. Strurture, governance and management Trimingham Village Hall Trust was registered as a CIO foundation with the Charity Commission for England & Wales on 15 February 2017. The CIO structure enables the charty to conduct business in its own name, rather than in the name of the trustees. Therefore, the trustees have limited liability for any debts incurred. Risk Managemert The charity monitors its risk on an ongoing basis and is constsndy reviewing policies and attNety pursuing funding in order to mitigate those risks throughout future financial years. Internal risks are minimised by the irnplernentstion of procedures for authorisation of all projects and to ensure consistent and qualTty delivery for all operational aspects of the charity. These procedures are periodically reviewed to ensure that they meet the needs of the charity. Flnanclal Revlew The results for the year are set out on pages fv8 of the financial ststements. The financial statements relate to the provision of our day to day seNices for the year e￿ling 31 March 2024 and shows that we had income of £22,298 and our expenditure totalled £24,730. resulting in a shortfall of incorne over expenditure of £2,432. Much of the increased expenditure can be attributed to the higher utility bills and rnaintenan￿ costs. The charity continues to operate in an environment that is challenging. We vie for grant funding with many other non-profit making organisations locally. However. the charity delivered and met tts expectstions for the year. Reserves Policy The charl￿S unrestrirted reserves a￿ represented by cash 3t b3nk and in hand. Due to fluttuation5 in income, the trustees consider that unrestricted reserves should be sufficient to cover the planned expenditure where possible. It is the policy of the char￿¥ to maintain unrestricted funds. which arefree reservesof the charity, at a level to provide sufficient funds to maintain operations for 24 rnonth5. The adequacy of the policy will continue to be reviewed. Restrfcted Restricted funds at the Year￿nd are as follows: Warm Hub reserve £396 Building Maintenano£4.218 Marketing £3,776 Plans for future perkKIs Going forward the charivs focus will be on maintaining the village hall. The charity will only develop and deliver new projects that are financialty viable. which clearly meet the chariVs aims and objectives and which add real value to people and local communities. Sustainability Future funding will be dependent on hire fees. donations, sales and event incomes. The trustees are responsible for preparing the Trustee￿ Annual Report and the financial ststements in accordance with applicable law arnl United Kingdom Accounting Stsndards (United Kingdom Generally Accepted AccountirE Practice). The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the stste of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial ststements. the trustees are required to: select suitable accountlng policies and then apply them consistently: observe the methods and principles of the Charities SORP 2015 IFRS 1021; obseNe the methods and principles of the Charities SORP 2015 IFRS 1021; make judgements and esttmates that are reasonable and prudent; stste whether applicable accounting stsndards have been followed. subject to any material departures disclosed and explained in the financial statements: prepare the financlal statements on the going concern basis unle5$ it is inappropriate to p￿SUrne that the charity will Contin￿ in operation. The trustees are responsible for keeping pmper accounting records that disclose with reasonable accuraci at any time the financial posttion of the charTty and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charty and hence for tsking reasonable steps for the prevention and detection of fraud and other irregularities. Date: 22 October 2024 (HARITY COMMISSION FOR ENGLANO AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees TRIMINGHAM VILLAGE HALL TRUST On accounts for the yoar ended 31ST MARCH 2024 Charity no (If any) 1171837 Set ¢)ut on pages I report to the trustees on my examination of the accounts of the a￿ve chanty (Ihe Trusf) for tre year ended 31￿ March 2024. Respon8lbilitles and basis of report As the charws trustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 (Ihe Acr). I report in resped of my examinalion of the Trusfs accounts carried out under section 145 of the 2011 Act and in carying OLrt my examination, I have followed all tr￿ applicable Directions given by the Charty Commission under se(*ion 145(5){b) of the Ad. Independent l am qualffied to undertake the examination by being a qualified member of examinetrs statsment The Institute of Certffied Bookkeepers and The Institute of Financial Accountants. I have c￿npleted my examination. I confimi that no material matters have come to my attention in connection with the examination whith gives me cause to believe that in. any matenal resped.. the accounting records were not kept in accordance with section 130 of the Chariti88 Ad" or the accourts did not acry)rd with the a¢¢ounting records., or the accounts did not comply wrth the applicable requirements conceming the forni and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an indeFendent examination. I have no con¢ems and have come across no other matters in connection with the e nation to which attention should be drawn in this report in order t a proper understanding of the accounts to be ￿aGhed. nabl Signed: Date: 0810812024 Name: Julian Palmerlcrab Bo0￿(e￿ng Relevant profe$8lonal quallfication(s) or t￿dY {If any): FICB PM. Di ,FFA FIPA Crab Boo eeping 43 Compit Hills . Cromer IER Oct 2018 Trimingham Village Hall Trust Financial Activities April 2023 - Marth 2024 TOTAL In￿me Fund Rawng Dc#J Shows Donations 140.85 1,321.60 366.75 30.CQ 1,296.S2 2.165.30 5,921.02 12,705.50 141.69 Newslstter hor Rental IrKome R￿undS TaNa T8nnL8 Tea Dan Zumba Gold 133.70 112.C 18,188 8,￿&11 T￿1 INx*m Cost of Sales Cost ol 8al66 Ck8anlrWurKIry Consumables Fund RaI￿ng Ex￿￿re Tctst Costol 8a*s 2.730.02 1,455.31 4.7S020 £4.75020 £13,759.71 Costol 8d TOTAL Expanditures Advertlslng Cwndl T￿Ra￿js• C(Akntion Elo¢tri¢ty General Maintenar¢g Insuranc& rr Supwrt Kitchen 24 pm GAIT￿1.00