PADSTOW SAILING CLUB INCOME AND EXPENDITURE ACCOUNT ST PERIOD ENDED 31 DECEMBER 2024
The attached Income and Expenditure Account has been examined by me from the books and vouchers and infomiation afforded to me by the Club Treasurer and gives a si true and fair view of the excess income for the period ended 31 December 2024. Peter Brereton BA(IIons), Msc, CPFA th 14 February 2025
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CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From 1st January 2024 Period start dats To 318t December 2024 Period end date Charity name: Padstow Sailing Club CIO Charity registration number: 1171586 Objectives and Activities SORP reference Para 1.17 The purpose of the CIO Is to promote and facilitate community participation in healthy recreatlon by providing facilities for sailing including windsurfing primarily though not exclusively for local residents in the surrounding are& Summary of the purposes of the charity as set out in rts governing document Para 1.17 a1 1.19 Provide facilitles and equipment for general sailing, windsurfing, kayaking and paddle boarding. Summary of the main activrties in relation to those purposes for the public benefit. in particular, the activrties. projects or services identified in the accounts. Provide trainlng for inexperienced and experienced sailors, including Royal Yachting Association IRYA) accreditsd training courses. Organise a programme of sailing activities. racing and events. Promote youth sailing. by the provision of a safe environmen( equipmenL and training. Promote youth development by encouraging use of a RYA tralning pathway. Make available the facilities to other groups and organisations for sailing and social activities. Para 1.18 All Trustees are provided with copies of the relevant guidance from the Charity Commission regarding Public BenefiL Statement confirming whether the trustees have had regard to the guidance issued by the Charty Commission on public benefit
Additional infomiation (optional) You ma choose to include further statements where relevanl about: SORP reference Not applicable Para 1.38 Policy on grant making Not applicable Para 1.38 Policy on social investment including program related investment The successful functioning of the Club Is dependent on the commitsnent of time, energy and skills from its members and trustees. It is the members and trustees who volunteer, who help the day404lay running of the Club through the managemant committee, who staff all the many various training coursos, who offer their services to maintain the premises and facilities and provide catering for Club events. Para 1.38 Contribution made by volunteers Not applicable Other Achievements and Performance SORP refgrence Throughout the sailing season, the Club has continued to provide opportunities for participation in its activities through a regular racing programmes and provision of its facilities and safety boats to members, other sailing organisations and to schools. Summary of the main achievemenls of the charity, identifying the difference the charrty's work has made to the circumstances of its beneficiaries and any wider benefrts to society as a whole. Para 1.20 The Training Team were able to run youth courses for young people between the ages of 8 and 15. These took place at full capacity in the Easter. Half-tem) and summer school holidays. The club also continues to offer training courses in sailing and power boat handling to its adult members and encouraging women into the sport. In addition to club sailing activities the club has also hosted sailin activities
with Rock Salting Club and Padstow Sea Cadets and will continue to do so in 2025. This promotes good relationships with our neighbouring clubs and enhances the skills of all participants. Additional Information (optional) You ma choose lo include further statements where relevant about: The club has been able to provide a range of sailing opportunities and new and improved equipment to members, individuals, schools and local oryanisations and has run new training programmes this year for juniors and adults. Planning is ongolng as to how th5s offering can be expanded with the hope of reaching the widest possible audience. Training opportunities have been plentiful with a wide range of target audiences and planning already underway as to how these can be continued and improved in 2025. Achievements against objectives set Para 1.41 In common Mth most activitles the club has seen an increase In operating costs due mainly to increased fuel and utility costs. However, membership subscriptions and training income together with donatlons have mot the operating costs of the club during thls year. The use of volunteers to conduct most of tho maintenance and training at the club has protected the Club from rlsing labour and contracting costs and the management committee have looked to spend in such a way that maximum benefrt is gained from spending decisions. PerfoanCe of fundraising aclivities against objectives set Parn 1.41 Not applicable Investment perfonnan against objectives Para 1.41 Not applicable Other Financial Review
Para 1.21 The Club has experienced significant increases in running costs due to current inflationary pressures and has therefore. decided to raise the membership costs for 2024. Review of the charity's financial position at the end of the period The newtraining programme does generate money for the club. and this has. to date. ensured that the club does operate at a surplus for 2024 although this does require considerable invesljnent to maintain equipment and keep an up-to-date boat fleeL The committee look to ensure that where it is essential to spend on services and equipment that this is obtsined at a good price and represents value to the membership. The club is fortunate to have reserves and is able to maintain and improve the sailing offerings available. Para 1.22 It 13 the Club pollcy to maintsin the ability to run the basi¢ running costs of the club for a minimum of 12 months on reserves which is currently set at £6k. Statement explaining the policy for holding reserves stating why they are held An equipment replacement schedule Is in place for replacing outdated Ix)ats and equipment for 2025. The current restricted funds of £30k will be used to fund improvements for the On the Watsr project to improve access to the water for all our members and the local community in the coming years. The committee are exploring which options are available in 2025. Parn 1.22 Funds held at 3111212024 Amount of reserves held HSBC Current Account £6123.64 HSBC Savings Account £47858.49 Cash on Hand £393.65 Para 1.22 Not applicable Reasons for holding zero reserves Para 1.24 There are no funds in deficit Details of fund materially in deficit Para 1.23 Trustees are confident that the activities of the charity can continue in the short and medium tenn. There is ongoing planning to explore how to make the Club more attractive to Explanation of any uncertainties about the charity continuing as a going conrn
new and existing members in the longer term. Members are actively encouraged to take on roles within the Club to ensure that the full range of activities can continue. Additional information (optional) You ma choose to include further statements where relevant about: Membership subscriptions Boat storage charges Training course income Boat hire income Grants Donations Fund raising The charty's principal sources of funds (including any fundraising) Parn 1.47 The Management committee have developed a 'Club Boat Replacement Schedule, to ensure that equipment can be kept up to date over the next ten years. Investment policy and objectNes including any social investment policy adopted Para 1.46 The fleet of club boats is maintalned and updated to provido suitsble equlpment for a wide range of usars. In the past year we have Identhfied that the adult and junior courses would benefit from a more robust training boat. To which end our 3 outdated Toppers have been sold and the funds raised used to partially finance the purchase of 3 Fusion dinghies. These dinghies are suitsble for groups of younger sailors to get their first taste of sailing with an instructor onboard prior to going slngle handed. The committee are also committed to investing in the fabric of the club and are looking at how best to improve the shoreside facilities with the On the Water project to improve access to the water at our slipway and pontoon. Sailing is by its nature a weather dependent activity and there is always some uncertainty as to whether weather conditions will affect any planned evenL A description of the principal risks facing the char Para 1.46 The current cost of living crisis has two risks for the club 1. that members may have to make spending decisions regarding whether they can continue to tske part in sailing and 2. that the club is operating in an environment of increased costs of fuel, utilities and
labour. The treasurer has acted to fix costs whère possible to guard against uncertainty and enable sound financial planning. Some rises in fees in 2024 have been considered necessary at this time but the membership fees and training fees remain at a level that hope Is competitive and represents value for money to members. As such the Trustees and Management Committee remain confident tha( with sound management and careful control of cos( the Club can remain viable in the short to medium term. Not applicable Other Structure, Governance and Management Description of charitys Irusts.. Parn 1.25 Constitutlon Type of goveming document PaT8 1.25 Charltsble Incorporatsd Organisation How is the charity constituted? Para 1.25 Elected by Members Trustee selection methods including details of any constitutional provisions e.g. election to posl or narne of any person or body entit1 to appoint one or mo trustees Additional infomiation (optional) You ma choose to include further statements where relevant about: This CIO is governed by a constitution. Policies and procedures adopted for the induction and training of trustees Para 1.51 The Club is managed the Board of Trustees. The charty's organisational structure and any wider Para 1.51
network with which the charity works The day to day running of the club is delegated to the Management Committee which is chaired by the Commodore with the support of S trustees on the Management Committee. Additional Management committee members may be appointed by the Management Committee should there be a need to do so. All expenditure is agreed by the Management Committee and managed by the Treasurer. The Club is a member of, and affiliated to. the RYA, the national governing body of sailing in the UK. See www.r a.or .uklabout-US Relationship with any related parties Ppn 1.51 The Club is run as far as is practicable through the contribution and efforts of volunteers. Other Reference and Administrative details Chari name Other name the chari istered chari number Charrty's principal address Padstow Sailin psc 1171586 The Blockhouse South Quay Port Arthur Padstow Cornwall PL28 8BL Club CIO Names of the charity trustees who manage the charity Dates acted rf not for who oar Trustsg name OffiGg lrfany) Name of person (or l>ody} èntitled oint trustee Ifan Barry Harris Management Committee Member AGM 1310212017 Anthony Rickard Peter Roddis Resigned 2111112024 Resigned 2111112024 AGM 1310212017 AGM 1310212017 AGM 1310212017 Alan Roberson Management Commrttee Member Equipment Maintenance George Hamilton Marie Roddis Resigned 2111112024 Resigned 2111112024 Appointed 2111112024 AGM 1310212017 AGM 1310212017 Nigel Gatehouse Commodore Management Commtttee Member
David Scott Dartnell Treasurer Management Committee Member Appointed 2111112024 Jon Rycroft Race offr Management Committee Member Appointed 2211112024 10 11 12 13 14 15 16 17 18 19 20 Cor rate trustees - names of the directors at the date the re Dlrector namo rtwasa roved Nota licable Name of trustees holding title to property belonging to the charity Tntstee name Date• a¢tod If not for ear Nota licable Funds held as custodian trustees on behalf of others Not applicable Description of the assets held in this capacity Not Applicable Name and objects of the charty on whose behalf the assets are held and how this falls within the custodian charity's objects Not applicable Details of arrangements for safe custod and
segregation of such assets from the charity's own assets Additional infomiation (optional) Names and addresses of advisers (Optional infonnation) Type of Name Address adviser Not applicable Name of chlef executive or names of senior staff members (Optional infomiation) Not applicable Exemptions from disclosure Reason for non-disclosure of k Not applicable rsonnel details Other o tional infomiation Not applicable Declarations The trustees declare that they have approved the trustees, pOrt above. Slgned on behalf ot the charity's trustees Signature(s) Full name(s) Position (eg Secretaryg Chair, etc) s TA¢rK)6U Dats