Trustees' Annual Report for the period
Period start date Period end date Day Mon Yea Day Month Year From 01 Jan 2022 To 31 Dec 2022
Section A Reference and administration details
Conquest Art CIO Conquest Art
Charity name Conquest Art CIO Other names charity is known by Conquest Art Registered charity number (if any) 1171582 Charity's principal address Room 2, SMC Centre, Stoneleigh Crescent, Stoneleigh, Epsom Postcode KT19 0RT
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| John Gumbel | Chairman | |||
| Brian Tanner | Treasurer | |||
| Anne Bland- Botham |
Vice-President | |||
| Robert Jones | Secretary | |||
| LesleyLee | ||||
| Michael Bryne | ||||
| Charlotte Atkinson | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Financial | R I Baxter FCA | 25 Newlands Avenue, Thames Ditton, Surrey KT 7 0HD |
| Legal | Helen Harvie (H3 Solicitors) |
1 Oak Place, Rosier Business Park, Coneyhurst Road, Billingshurst, West Sussex RH14 9DE |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution dated 10 February 2017 as Charitable Incorporated Type of governing document Organisation Foundation. (eg. trust deed, constitution) Members agreed to accept constitution and transfer assets from Conquest How the charity is constituted Art to Conquest Art CIO at an SGM on 30[th] March 2017. Transfer deed (eg. trust, association, company) dated 30 June 2017. Nomination by a Trustee, visits to Groups, attendance as invited guest at Trustee selection methods Trustee meetings, checks of eligibility, references and potential conflicts of (eg. appointed by, elected by) interest before agreement of appointment by all Trustees.
Additional governance issues (Optional information)
| Youmay chooseto include additional information, where relevant, about: •policies and procedures adopted for the induction and training of trustees; •the charity’s organisational structure and any wider network with which the charity works; •relationship with any related parties; •trustees’ consideration of major risks and the system and procedures to manage them. |
Issue of Charity Commission circulars including ‘The Essential Trustee’ together with Conquest Art Policies and Procedures, previous minutes and accounts. Conquest Art has one part-time employee – the Charity Coordinator. This person is responsible for all routine administrative tasks, support and visits to groups (these are run by volunteer Group Leaders and helpers). Nil. The Trustees complete an annual risk assessment. The main risks are the loss of rented premises and a change of staff. |
|---|---|
Section C Objectives and activities
Summary of the objects of the The Charity aims to assist and encourage people with disabilities to charity set out in its overcome their adversity through art activities. governing document
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By the end of 2022 16 groups were open throughout the UK. The group at Worcester Park, Surrey had re-opened following the appointment of a new Group Leader. Various members who had attended other groups during the closure returned and at the end of the year there was a total of 14 members.
A new group was opened at Carshalton. This replaced the one which had previously been at Carshalton Beeches.
The groups at Dorking and Cobham have been forced to close – either Summary of the main because of the lack of volunteers to run them or a falling off of members. activities undertaken for the public benefit in relation to All the groups continued to stimulate members’ creativity and to provide these objects (include within companionship. this section the statutory declaration that trustees have The usual magazine giving the latest Conquest information and detailing had regard to the guidance the activities of the various groups was produced in Summer 2022. The issued by the Charity Winter 2022 magazine was replaced by a newsletter to reduce costs. The Commission on public magazine and newsletter were circulated, by email and hard copy as benefit) appropriate, to volunteers, members of groups and other people
The usual magazine giving the latest Conquest information and detailing the activities of the various groups was produced in Summer 2022. The Winter 2022 magazine was replaced by a newsletter to reduce costs. The magazine and newsletter were circulated, by email and hard copy as appropriate, to volunteers, members of groups and other people connected with Conquest Art.
The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Not applicable
An Investment Policy has been written – effective from 17 Jan 2023. This covers all the legal requirements, including an annual review.
Conquest Art is very reliant on its volunteers – i.e. Trustees, Group Leaders and helpers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
See Section C above After the easing of Covid restrictions it was once again possible to hold an exhibition at Bourne Hall in Ewell, Surrey. This opened on Tuesday 19th July 2022 and closed on 30[th] July. The Mayor of Epsom and Ewell and his wife visited the exhibition on the first day it was open. Almost 100 paintings were on display and entries were submitted by most of the groups currently open. As always vibrant colour featured and a number of different types of media were used. All of the works of art were offered for sale and a number were sold together with decorated silk scarves produced by group members and greeting cards featuring some of their paintings. Visitors to the exhibition were asked to vote for their favourite painting and a prize was awarded to the one which received the most votes. A competition was also held. Those submitting entries were asked to produce an artwork entitled ‘My Favourite Subject’. The Trustees held regular meetings on Zoom and throughout the year monitored the situation regarding the various groups.
Section E Financial review
| Brief statement of the charity’s policy on reserves Details of any funds materially in deficit |
The charity aims to keep a reserve equivalent to approximately six months expenditure to meet unexpected circumstances. |
|---|---|
| 2022 has been a difficult year for Conquest Art. The significant reduction in fundraising income has been covered by a grant from the Ursula Hulme Charitable Trust and a CAF withdrawal. Expenditure has increased with a higher staff salary/NI and increasing rentals for several of the Group premises. The Trustees have reduced some costs, notably by the move of Head Office, and will continue to review all expenditure. For 2023 there is an expected budget deficit and this will be covered by a withdrawal from investments. |
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Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal Annual grant from the Ursula Hulme 1998 Charitable Trust. Some fundsources of funds (including raising mainly from Trusts (although much reduced). any fundraising);
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how expenditure has Financial support to new groups and assistance to all groups with rent for supported the key objectives premises and purchase of major items. of the charity;
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investment policy and See Section D. objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Signed original on file Signed original on file Full name(s) John Ernest Gumbel Brian Derek Tanner Position (eg Secretary, Chair, etc)[Chair ] Treasurer Date 24 January 2023
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CONQUEST ART CIO RECEIPTS AND PAYMENTS ACCOUNT January to December 2022
| 2021 RECEIPTS 2022 £ £ 1500 Donations 3173 7500 Grants - U Hulme CT 15000 5 Membership - Full 1330 160 " - Friends 540 7 Picture, Calendar and Card Sales 520 312 Other Receipts 1206 1861 Investment Dividend and Interest 1608 10276 Furlough Scheme 0 16106 Fundraising 10750 37727 TOTAL RECEIPTS 34127 PAYMENTS TOTAL £ £ 23682 Staff Salary 26810 24 Staff Travel 159 944 Office Expenses 1591 4219 Rent paid - Trident Court & Stoneleigh 2222 1013 Training - First Aid and Fire 608 559 Insurance 579 22 Art Materials - Groups 201 1680 Rents - Groups 7635 0 Exhibitions 1330 200 Magazine 1555 7 Bank Charges 86 194 Other Expenses 190 346 Transfer to Groups 941 7800 Fundraising 7800 1523 Buildings, Publicity and Development 1695 0 Trustees' Expenses 0 42213 PAYMENTS 53402 (4486) SURPLUS / (DEFICIT) (19,275) 45 Net Transfers from/(to) Restricted Funds (1458) 1524 Net Transfer from Designated Fund 1694 (2917) SURPLUS / (DEFICIT) TO GENERAL FUND (19,039) |
2022 £ 3173 15000 1330 540 520 1206 1608 0 10750 34127 |
|
|---|---|---|
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BALANCE SHEET
| 2021 BALANCES AT 31ST DECEMBER 2022 £ Bank Balances 19266 HSBC Current Account 30000 CAF Account - Charifund (see Note 1) 30000 Trojan Ethical Fund (see Note 2) 30000 Hampshire Trust Bank 109266 £ FUND BALANCES 36478 General Fund 1562 Restricted Funds (see Note 3) 71226 Designated (Buildings, Publicity and Development) Fund 109266 |
2022 £ 9992 20000 30000 30000 |
|
|---|---|---|
| 89992 | ||
| £ 17440 3020 69532 |
||
| 89992 |
Notes to Accounts
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The total value of the investment in the Charifund Account with CAF as at 31st Dec 22 was £21,266; the unrealised gain of £1,266 is not reflected in these Accounts.
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The total value of the investment in the Trojan Ethical Fund as at 31st Dec 22 was £29,297; the unrealised loss of £703 is not reflected in these Accounts.
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Restricted Funds comprise the unspent balances of amounts received from donors for spending on, or following closure of HSBC accounts:
Cheam - £105 Cobham - £150 Epsom - £46 Epsom and Ewell - £149 Halesworth - £100 - closure of HSBC account + Donation £500 Malvern - £830 Reigate Park - £638 - closure of HSBC account Woking - £502
I certify that the Accounts shown above and on the preceding page agree with the books as shown and explained to me.
original signed and held on file R I Baxter FCA
7th January 2023 Date
Registered Charity No. 1171582
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Registered Charity No. 1171582 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Qof ARf Qo On accounts for the year onded Charity no {rfany} Set out on pages PTrJ9 ftsJ. &F I report to the trustees on my examination of the accounts of the above charity (Ihe Trusv) for the year ended Responslbllftles and As the chartty truslees of the Tnjst. you are responsible for Ihe preparation basss of report of the accounts in accordance wsth the requirements of the Charities Act 2011 llhe A). I report in SpeCt of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in c2rrwng out my examination. I have followed the applicable Directions given by the Chanty Commission under seclion 145(5Mbl of the Act. I have completed my examination. I confinn that no material matters have come to my attention (other than that disctosed below'l in conneclion with the examination lch gives me cause to believe that in, any material respect.. accounting records were not kept in aCc(danCe with section 130 of the Act or the accounts do not accord the aUnting rrdS Independent examinerfs statement I have no concems and have rne across no other matters in connection th the examination to which attention should be drawn in order to enable a proper underslanding of the accounts to be reached. ' Please del e wonls in the brackets rfthey do not apply. Signed: Dale: Name: 6r4 Relevant professional qualifi&*ionls) or body (rf any): Addres5: IER October 2018
Section B Disclosure Only COMEete rf the examiner needs to highlight matters of coneem Isee CC32, Independent examination of chartty accounts: directions and guidance for examiners). Give hero brlof dotsils of any items that the examiner wlshes to disclose. IER October 2018