## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||Day|M|Ye||Da|Month|Year| |From|**01**|**JAN**|**2021**|**To**|**31**|**DEC**|**2021**| ## Section A Reference and administration details 1 **Charity name** Conquest Art CIO **Other names charity is known by** Conquest Art **Registered charity number (if any)** 1171582 **Charity's principal address** Office 92, Trident Court, One Oakcroft Road, Chessington, Surrey **Postcode KT9 1BD** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||John Gumbel|Chairman||| ||Brian Tanner|Treasurer||| ||Anne Bland-
Botham|Vice-President||| ||LesleyLee|||| ||Robert Jones|Secretary||| ||Michael Bryne|||| ||Julie Foard||25thMarch-15thJune|| ||Charlotte Atkinson|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |Nil|| ||| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |**Financial**|R I Baxter FCA|25 Newlands Avenue, Thames Ditton, Surrey KT7 0HD| |**Legal**|Helen Harvie [H3
Solicitors]|1 Oak Place, Rosier Business Park, Coneyhurst Road,
Billingshurst, West Sussex RH14 9DE| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution dated 10 February 2017 as Charitable Incorporated Type of governing document Organisation Foundation (eg. trust deed, constitution) Members agreed to accept constitution and transfer assets from Conquest How the charity is constituted Art to Conquest Art CIO at an SGM on 30 March 2017. Transfer Deed (eg. trust, association, company) dated 30 June 2017. Nomination by a Trustee, visits to Groups, attendance as invited guest at Trustee selection methods Trustee meetings, Checks of eligibility, references and potential conflicts (eg. appointed by, elected by) of interest before agreement of appointment by all Trustees. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures Issue of Charity Commission circulars including ‘The Essential Trustee’ adopted for the induction and together with Conquest Art Policies and Procedures, previous minutes and training of trustees; accounts. - • the charity’s organisational Conquest Art has one part-time employee - the Charity Coordinator. - structure and any wider This person is responsible for all routine administrative tasks, support and - network with which the charity visits to groups (these are run by volunteer Group Leaders and helpers). - works; - • relationship with any related Nil. parties; - trustees’ consideration of The Trustees complete an annual risk assessment. - major risks and the system The main risks are the loss of rented premises and a change of staff. - and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The Charity aims to assist and encourage people with disabilities to overcome their adversity through art activities. March **2012** **TAR** 2 Covid-19 restrictions meant that none of the 17 groups were able to reopen during the first five months of 2021. After the easing of restrictions the Stoneleigh Group was the first to meet as normal on the 21[st] June. This was followed by three groups re-opening in July, one in August, five in September and one in November. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** As one of the main benefits provided by Conquest is relief from isolation for those attending regular group sessions every effort has been made to consider the welfare of members during the lockdowns. Until they were able to open again the Stoneleigh and Cheam groups continued to maintain contact with those members who have access to appropriate technology on WhatsApp. The Woking, Reigate and Kingston groups have maintained contact with as many members as possible on Zoom. Generally Group Leaders have been keeping in touch by telephone or post with members who are unable to join WhatsApp or Zoom sessions. The Charity Coordinator was on furlough for the first part of the year but her working hours were gradually increased until, from October 2021, she resumed her previous employment terms of four days a week. Two newsletters were produced in place of the usual magazine and circulated, by email and hard copy, as appropriate, to members of groups and other people connected with Conquest Art. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Not applicable. Not applicable. Conquest Art is very reliant on its volunteers - i.e. Trustees, Group Leaders and helpers [total 135]. March **2012** **TAR** 3 ## Section D Achievements and performance **Summary of the main** See Section C above. **achievements of the charity during the year** A painting competition for members was held online. The Trustees were able to meet regularly via Zoom. During the first five months of 2021 when none of the groups could re-open the Trustees kept in touch with Group Leaders and reported back at meetings. The situation with regard to possible reopening was continuously monitored. ## **Section E Financial review** **Brief statement of the** The Charity aims to keep a reserve equivalent to approximately six **charity’s policy on reserves** months expenditure to meet unexpected circumstances. **Details of any funds materially** Nil. **in deficit** **Further financial review details (Optional information)** March **2012** **TAR** 4 You **may choose** to include additional information, where relevant about: - the charity’s principal Annual grant from the Ursula Hulme 1998 Charitable Trust. Fund-raising, - sources of funds (including mainly from Trusts, throughout the year. any fundraising); - • how expenditure has Financial support to new groups and assistance to all groups with rent for - supported the key objectives premises and purchase of major items. - of the charity; - investment policy and objectives including any Nil. ethical investment policy adopted. ## **Section F Other optional information** Nil ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _Signed original on file Signed original on file_ **Full name(s)** John Ernest Gumbel Brian Derek Tanner **Position (eg Secretary, Chair,** Treasurer **etc)**[Chair ] **Date** 10 February 2022 March **2012** **TAR** 5 ## **CONQUEST ART CIO RECEIPTS AND PAYMENTS ACCOUNT January to 31st December 2021** |
|**2020**
**RECEIPTS**
**2021**
£
£
2874
**Donations**
1500
7500
**Grants - U Hulme CT**
7500
165
**Membership - Full**
5
140
**" - Friends**
160
58
**Picture, Calendar and Card Sales**
7
200
**Other Receipts**
312
3301
**Investment Dividend and Interest**
1861
10000
**RBK Grant**
0
13086
**Furlough Scheme**
10276
18673
**Fundraising**
16106
**55997**
**TOTAL RECEIPTS**
**37727**
**PAYMENTS**
**TOTAL**
£
£
22407
**Staff Salary**
23682
58
**Staff Travel**
24
978
**Office Expenses**
944
4219
**Rent paid - Trident Court**
4219
1203
**Training - First Aid and Fire**
1013
534
**Insurance**
559
105
**Art Materials - Groups**
22
2029
**Rents - Groups**
1680
200
**Exhibitions**
0
749
**Magazine**
200
200
**Other Expenses including Bank Charges**
201
739
**Transfer to Groups**
346
7800
**Fundraising**
7800
1337
**Buildings, Publicity and Development**
1523
27
**Trustees' Expenses (see Note 1)**
0
**42585**
**PAYMENTS**
**42213**
**13412**
**SURPLUS / (DEFICIT)**
**(4486)**
**(76)**
**Net Transfers from/to Restricted Funds**
**45**
**1562**
**Net Transfer from Designated Fund**
**1524**
**14898**
**SURPLUS / (DEFICIT) TO GENERAL FUND**
**(2917)**|**2021**
£
1500
7500
5
160
7
312
1861
0
10276
16106
**37727**| |---|---|---| |||**(4486)**
**45**
**1524**
**(2917)**| **-1-** ## **BALANCE SHEET** |
|**2020**
**BALANCES AT 31ST DECEMBER 2021**
£
Bank Balances

23752
**HSBC Current Account**
60000
**CAF Account - Charifund (see Note 2)**
0
**Trojan Ethical Fund (see Note 3)**
30000
**Hampshire Trust Bank**
**113752**
£
**FUND BALANCES**

39395
General Fund
1607
Restricted Funds (see Note 4)
72750
Buildings, Publicity and Development Fund
**113752**|**2021**
£
19266
30000
30000
30000
**109266**|**2021**
£
19266
30000
30000
30000| |---|---|---|---| |||£
36478
1562
71226
**109266**|£
36478
1562
71226| ## **Notes to Accounts** 1. Trustees' Expenses are refreshments costs necessarily incurred on the Charity's behalf and are the only Governance cost. 2. The total value of the investment in the Charifund Account with CAF as at 31st Dec 21 was £33,826; the gain of £3,826 is not reflected in these Accounts. 3. The total value of the investment in the Trojan Ethical Fund as at 31st Dec 21 was £33,013; the gain of £3,013 is not reflected in these Accounts. 4. Restricted Funds comprise the unspent balances of amounts received from donors for spending on the Cobham, Epsom, Malvern and Woking Groups. I certify that the Accounts shown above and on the preceding page agree with the books as shown and explained to me. original signed and held on file R I Baxter FCA 29th January 2022 Date Registered Charity No. 1171582 **-2-** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Exarninerfs Report Report to the trusteesl members of On accounts for the year ended Charity no (rf any) Set out on pages I report to the trustees on my examination of the accounts of the above tharity (kne Tnjsf) for tho year ended Responsibilitles and basis of report As the charivs trustees, you are responsible for the preparation of the accounts in accordarwx with the requirements of the Charities Act 2011 (Ihe Acr). I report in resp￿￿ of my examination of the Trusfs a¢xx)unts carried out under secaion 145 of the 2011 Act and in rArying out my examination, I have followed all the applicable Diredlor￿ given by the Charity Commission under sedion 145(5)(b) of the ACL Independent examiner's statement I have rxjmpleted my eXamina￿n. l LX)nfinn that no material matters have come to my attention in (x)nnection with the examination (elher-u whith gives me Ca￿ to believe that In. any material respect the a(￿￿Jntirvj records were not kept in accordance with section 130 of the Charities Actr. or the accounts did not ac￿rd wth the a(tounting records. or the aixounts did not ojmpty with the applicable requirements ￿￿￿ming the fomi arKf corrtent of accounts set out in the Charities (Accounts and Rew)rts) Regulations 2008 other than any requirement that the accounts gNe a Irue and fairf vtew which is not a matter Consi￿ as part of an independent examination. I have no concEms and have LX)me aLTOSS no other matters in ￿nneCtIOn Wtlh the examination to thich attention should be drawn in this ret)ort in order to enable a rxoper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Signed: 5 1 Date: ffv.ARx Name: Relevant professional qualification(s) or body IER Oct 2018 {Ir any): Address: '