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2024-04-05-accounts

Charity No: 1171566

UNAUDITED ANNUAL REPORT AND FINANCIAL STATEMENTS

5 APRIL 2024

The Peak 5 Wilton Road London SW1V 1AP

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CONTENTS

CONTENTS CONTENTS
CONTENTS CONTENTS PAGE
1 Legal and Administrative Details 2
2 Report of the Trustees 3-6
3 Statement of Financial Activities 7
4 Balance Sheet 8
5 Cash Flow Statement 9
6 Notes to the Accounts 10-17

Report and Accounts – 5 April 2024

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LEGAL AND ADMINISTRATIVE

The Woolbeding Charity was established under a constitution dated 27 January 2017 and registered as a Charitable Incorporated Organisation with the Charity Commission in England and Wales on 10 February 2017. The charity registration number is 1171566.

Trustees Mr Stewart Grimshaw Mr Charles Cator Mr Dominic Flynn Registered The Peak Office 5 Wilton Road London SW1V 1AP Principal Mrs Karen Everett Chief Executive Officer Officers Bankers Royal Bank of Scotland 119 - 121 Victoria Street London SW1E 6RA Solicitors BDB Pitmans LLP 1 Bartholomew Close London EC1A 7BL Objects The objects of the charity, as given in the constitution document, are to advance such charitable purposes (according to the law of England and Wales) as the Trustees see fit from time to time.

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REPORT OF THE TRUSTEES

The Trustees present their report and the audited financial statements for the year ended 5 April 2024.

Legal and administrative information set out on page 2 forms part of this report. The financial statements comply with current statutory requirements, the Trust deed, and the Statement of Recommended Practice - Accounting and Reporting by Charities: SORP applicable to charities preparing their accounts in accordance with FRS 102.

Organisation

The Woolbeding Charity is one of the Sainsbury Family Charitable Trusts, which share a common administration. The Charity was established to bring to completion the remaining grant commitments and legacy work of The Monument Trust, prior to the latter’s closure in 2018, after 53 years of philanthropy since its foundation in 1965 by the late Simon Sainsbury.

The principal work of the Charity is the operation of a Glasshouse for public benefit at Woolbeding Gardens in Sussex, a property owned by the National Trust. Designed by Heatherwick Studios, the Glasshouse is set in gardens showing the plants of the historic Silk Route from China to the Mediterranean. The development of the Glasshouse’s design and construction was conducted by the Charity’s subsidiary, Woolbeding Glasshouse Ltd.

The Trustees are as reported on page two and within the constitution. New Trustees are appointed by existing Trustees and are provided with relevant information relating to their responsibilities as Trustees.

Trustees are aware of the Charity Governance Code, as updated in 2020, which sets out the principles and recommended practice for good governance within the sector. The Charity has reviewed its governance arrangements against the principles within the code and believes that it is compliant with the code whilst maintaining its need to operate its governance efficiently.

The remuneration of the senior staff (including SFCT management personnel) is reviewed by the Trustees on an annual basis, taking into account the requirements of their role and performance during the year. From time to time the SFCT Management Committee benchmarks pay levels against the comparable positions in similar organisations.

The Trustees are fully aware of the requirements and duties set out in the Charities (Protection and Social Investment) Act 2016. The Trust does not undertake fundraising from the general public and does not use professional fundraisers or commercial participators.

The income of the Charity is not bound by any regulatory scheme, and the Trustees do not consider it necessary to comply with any voluntary code of practice relating to fundraising. They have received no complaints in relation to any fundraising activities. As they do not approach individuals for the purpose of raising funds, they do not have specific requirements related to fundraising activities, nor do they consider it necessary to design specific procedures to monitor such activities.

Charity and Public Benefit

Trustees are aware of the Charity Commission guidance on Charity and Public Benefit and confirm that they have complied with the duty in Section 17 of the Charities Act 2011 to have due regard to it. They

Report and Accounts – 5 April 2024

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consider the information which follows in this annual report, about the charity’s aims, activities and individual grants demonstrates the benefit to its beneficiaries, and through them to the public, that arise from those activities.

Review of the Past Year

Glasshouse Development

The Glasshouse opened to the public in the summer of 2022 and has since been successfully operating under the terms of a management agreement with the National Trust.

Grant Funding

The Trustees approved grants with a total value of £40,000 (2023: £216,740) which may be analysed by number, value and category as follows.

Grants Value
Approved £
Arts and Heritage 2 15,000
Health and Social Welfare 2 25,000
4 40,000

- Arts and Heritage £15,000

Britten Sinfonia - £10,000 Towards the Play On appeal.

Towards conserving the Flemish tapestries at Kelmscott Manor.

Health and Social Welfare - £25,000

Home-Start Chichester & District - £10,000

Towards supporting vulnerable and disadvantaged families in Chichester District.

Towards helping a cluster of villages with fresh drinking water and irrigation for the land, and towards providing protective equipment to Albinos in Malawi.

Financial Review of the Past Year

Income of £1,000 was received into unrestricted funds in the year (2023: £1,000). No income was received into restricted funds or expendable endowment in the year (2023: £7,000 received into expendable endowment, £0 received into restricted funds).

Expenditure in the year towards the running of the Glasshouse, including depreciation and support costs, totalled £1.4 million (2023: £1.2 million), and grant expenditure totalled £40,000 (2023: £217,000).

The net assets of the Charity decreased from £11.9 million at 5th April 2023 to £10.5 million at 5th April 2024.

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Reserves Policy

As at 5 April 2024, the Charity held total funds of £10.5 million (2023: £11.9 million). The Charity regularly reviews its expenditure forecast to ensure that it is in a position to meet all its current and future commitments.

As at 5 April 2024, the Charity held total restricted funds of £40,000 (2023: £238,000) which represents the balance of the initial allocation for the development of the Glasshouse. The Charity held total unrestricted funds of £9.5 million at year end (2023: £10.8 million) which represents the net book value of the Glasshouse property and the unspent balance of the residual funds received from The Monument Trust. Additionally, the Charity held expendable endowment of £935,000 (2023: £935,000) due to the receipt of Gift Aid donations from the Charity’s subsidiary in previous years. If necessary in the future, The Trustees are prepared to use expendable endowment to fund any commitments which cannot be met by any of the other funds. The Trustees feel that the level of unrestricted funds and expendable endowment is appropriate in light of the annual ongoing operating costs of the Glasshouse at Woolbeding.

Having assessed the Charity’s financial position and plans for the foreseeable future, the Trustees are satisfied that it remains appropriate to prepare the financial statements on a going concern basis.

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Statement of Trustees’ Responsibilities

Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the period and of its financial position at the end of the period. In preparing financial statements giving a true and fair view, the Trustees should follow best practice and:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

The Trustees’ Report has been approved by the Trustees on 23 January 2024 and signed on their behalf by:

………………………………. Dominic Flynn Trustee

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STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5 APRIL 2024

Unrestricted Restricted Expendable Total Funds Total Funds
Notes Funds Funds Endowment 2024 2023
£'000 £'000 £'000 £'000 £'000
Income from:
Donations received 12 - - - - 7
Other income 1 - - 1 1
Total income 1 - - 1 8
Expenditure on:
Charitable activities:
Glasshouse running and development costs 2 (1,223) (198) - (1,421) (1,240)
Grant expenditure 3 (40) - - (40) (217)
Total expenditure (1,263) (198) - (1,461) (1,457)
Net (expenditure)/income (1,262) (198) - (1,460) (1,449)
before currency gains/losses
Net (losses)/gains on currency exchange (3) - - (3) 5
Net movement in funds (1,265) (198) -
(1,463) (1,444)
Reconciliation of funds:
Total funds brought forward 10,776 238 935 11,949 13,393
Total funds carried forward 9,511 40 935 10,486 11,949

All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above.

The notes on pages 10 to 17 form part of these accounts

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BALANCE SHEET AS AT 5 APRIL 2024

Notes 2024 2023
£'000 £'000 £'000
TANGIBLE FIXED ASSETS
Leasehold property 6 7,346 8,394
CURRENT ASSETS
Debtors 7 10 40
Cash at bank 3,243 3,589
3,253 3,629
CURRENT LIABILITIES
Creditors -amounts falling due within one year 8 (113) (74)
NET CURRENT ASSETS 3,140 3,555
NET ASSETS 10,486 11,949
CAPITAL FUNDS
Expendable endowment 10 935 935
INCOME FUNDS
Unrestricted funds 10 9,511 10,776
Restricted funds 10 40 238
10,486 11,949

The unaudited accounts were approved and authorised for issue by the Trustees on 23 January 2024 and signed on their behalf by:

……………………………………………

Dominic Flynn Trustee

The notes on pages 10 to 17 form part of these accounts

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CASH FLOW STATEMENT FOR THE YEAR ENDED 5 APRIL 2024

Cash flows from operating activities:
2024 2023
£'000 £'000
Net cash used in operating activities (346) (705)
Cash flows from investing activities:
Fixed asset additions - (95)
Net cash used in investing activities - (95)
Change in cash and cash equivalents in the period (346) (800)
Cash and cash equivalents at the beginning of the period 3,589 4,389
Cash and cash equivalents at the end of the period 3,243 3,589

Reconciliation of net expenditure to net cash flow from operating activities

Reconciliation of net expenditure to net cash flow from operating activities
2024 2023
£'000 £'000
Net movement in funds (as per the Statement of Financial Activities) (1,463) (1,444)
Depreciation charge 1,048 1,047
Decrease/(increase) in debtors 30 (16)
Increase/(decrease) in creditors 39 (292)
Net cash used in operating activities (346) (705)

Analysis of the balance of cash as shown in the balance sheet

Change in
2024 2023 period
£'000 £'000 £'000
Cash at bank and in hand 3,243 3,589 (346)
3,243 3,589 (346)

The notes on pages 10 to 17 form part of these accounts

Report and Accounts – 5 April 2024

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NOTES TO THE ACCOUNTS

1. PRINCIPAL ACCOUNTING POLICIES

The Woolbeding Charity is a charitable incorporated organisation (charity registration number 1171566), registered in England and Wales. The address of the registered office is The Peak, 5 Wilton Road, London, SW1V 1AP.

a) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP FRS 102), The Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair view' and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The charity has an investment in one wholly owned subsidiary, Woolbeding Glasshouse Limited, a company registered in England & Wales, No. 12044784, with ordinary issued share capital of 100 shares of £1 each. The investment is held at cost of £100. As the accounts are rounded to £'000s, this investment is not shown on the balance sheet. Consolidated accounts are not prepared, as the subsidiary is not material to the assets, liabilities, or net results of the charity. Woolbeding Glasshouse Limited made no profit in the year and therefore no profit distribution has been made to the charity. Its reserves at year end were £0.

The charity constitutes a public benefit entity as defined by FRS102.

Having assessed the charity's financial position and plans for the foreseeable future, the Trustees are satisfied that it remains appropriate to prepare the financial statements on the going concern basis.

In the view of the Trustees, there are no material uncertainties casting doubt on the going concern of the charity. The charity holds sufficient funds to cover the ongoing operating costs of the Glasshouse at Woolbeding. It does not engage in any investment activities to generate income and is not reliant on income of any source to fulfill its purpose.

b) Income

Income is recognised when the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

c) Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Glasshouse running and development costs comprises costs associated with operating and maintaining the Glasshouse building and gardens at the Woolbeding estate. It includes depreciation on the Glasshouse building, and support costs.

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NOTES TO THE ACCOUNTS

# 1. PRINCIPAL ACCOUNTING POLICIES continued

c) Expenditure (continued)

Grant expenditure comprises grants and donations awarded by the Trustees. Grants for which there is a legally binding commitment are accounted for within the Statement of Financial Activities.

Support costs represent staff, office and governance costs incurred in managing the Glasshouse project and the grant award programme. They include a share of the staff and office costs of the joint offices of the Sainsbury Family Charitable Trusts, which are allocated in proportion to the time spent on charity matters and grants paid. Contributions to defined contribution pension plans are charged to the Statement of Financial Activities in the period to which they relate.

As the charity's principal activity is the operation of the Glasshouse, all support costs have been allocated to Glasshouse running and development costs within the Statement of Financial Activities.

d) Foreign currencies

The financial statements are presented in sterling, which is also the functional currency of the charity. Monetary assets denominated in other currencies are translated at the exchange rate prevailing at the end of the reporting period. All differences are taken to the Statement of Financial Activities.

e) Cash and cash equivalents

Cash at bank includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

f) Tangible fixed assets

Items of equipment are capitalised where the purchase price exceeds £5,000. Fixed assets are depreciated at rates which reflect their useful life to the Trust. The following rates have been used:

Leasehold property- The Glasshouse: 10% per annum

Practical completion of the Glasshouse building was achieved in July 2021, therefore depreciation commenced in the 2021/22 financial year.

g) Critical accounting judgements and key sources of estimation uncertainty

ln the application of the charity's accounting policies, which are described above, Trustees are required to make judgements, estimates, assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects the current and future

ln the view of the Trustees, no assumptions concerning the future or estimation uncertainty affecting assets and liabilities at the balance sheet date are likely to result in a material adjustment to their carrying amounts in the next financial year.

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NOTES TO THE ACCOUNTS

2. ANALYSIS OF GLASSHOUSE RUNNING AND DEVELOPMENT COSTS

2023
£’000
2023
£’000
Depreciation on Glasshouse building 1,048 1,047
Glasshouse running costs 198 97
Support costs 175 96
**3. ** ANALYSIS OF GRANTS 1,421
2024
1,240

2023
Reconciliation of grants payable £’000 £’000
£’000
£’000
Commitments at 6 April 2023 61 219
Grants approved in the year 40 217
Grants cancelled, refunded or amended - - -
Total grants payable for the year 40 217
Grants paid during the period (50) (375)
Commitments at 5 April 2024 51 61
Commitments at 5 April 2024 are payable as follows:
2024 2023
£’000 £’000
Within one year 51 61
51 61
A list of grants payable is included in Appendix A.

4. ALLOCATION OF SUPPORT COSTS

2024 2023
£’000 £’000
Staff costs 163 70
Share of joint office costs 9 17
Direct costs including travel - 2
Legal and professional fees 2 3
Governance 1 4
175 96

The governance costs for 2024 consist solely of staff costs of £1,194 (2023: staff costs of £1,693, auditor's fees of £2,100 and irrecoverable VAT of £420).

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NOTES TO THE ACCOUNTS

5. ANALYSIS OF STAFF COSTS

ANALYSIS OF STAFF COSTS
2024 2023
£’000 £’000
Wages and salaries 144 59
Social security costs 12 8
Other pension costs 8 5
164 72

The Charity is one of the Sainsbury Family Charitable Trusts which share a joint administration at the Registered Office. 1.4% of the total support and administration costs of these trusts have been allocated to The Woolbeding Charity (2023: 0.7%), including a proportionate share of the costs of employing the total number of staff serving in the office in 2023/24.

The actual number of staff employed during the year was 5 (2023: 5). This equates to 0.7 full-time employees (2023: 0.5). The charity considers its key management personnel to comprise the Principal Officers. The total employment benefits, including employer contributions to group personal pensions, of those key management personnel, were £20,034 (2023: £47,129). No employees of the charity earned in excess of £60,000.

6. TANGIBLE FIXED ASSETS

Leasehold property:
The Glasshouse
£'000
COST
At 6 April 2023 10,480
Additions -
At 5 April 2024 10,480
DEPRECIATION
At 6 April 2023 2,086
Charge for the year 1,048
At 5 April 2024 3,134
NET BOOK VALUE
At 5 April 2024 7,346
NET BOOK VALUE
At 5 April 2023 8,394
The above assets are used for charitable purposes

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NOTES TO THE ACCOUNTS

7. DEBTORS

DEBTORS
2024 2023
Total Total
£'000 £'000
Prepayments 8 5
Other debtors - 31
Amounts due from subsidiary 2 4
10 40

8. CREDITORS

Amounts falling due within one year

CREDITORS
Amounts falling due within one year
2024 2023
Total Total
£'000 £'000
Grants payable 51 61
Accruals 11 9
Other creditors 51 4
113 74

9. FUTURE COMMITMENTS

Trustees appointed the National Trust, under the terms of a management agreement which expires on 8 September 2032, to operate and maintain the Glasshouse and Gardens on their behalf. The Charity has estimated financial commitments of £1.2m plus VAT which have not been provided in the Balace Sheet and are payable over the next 9 years, for the services outlined in the management agreement.

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NOTES TO THE ACCOUNTS

10. ANALYSIS OF NET ASSETS BETWEEN FUNDS

10. ANALYSIS OF NET ASSETS BETWEEN FUNDS
Unrestricted Restricted Expendable Totals
Funds Funds Endowment 2024
£'000 £'000 £'000 £'000
Fund balances at 5 April 2024 are represented by:
Tangible fixed assets 7,346 - - 7,346
Current assets 2,278 40 935 3,253
Current liabilities (113) - - (113)
Total net assets 9,511 40 935 10,486
Movement in the year
Opening balance as at 6 April 2023 10,776 238 935 11,949
Total income 1 - - 1
Charitable activities (1,263) (198) - (1,461)
Exchange losses (3) - - (3)
Closing balance as at 5 April 2024 9,511 40 935 10,486

The charity held total restricted funds of £40,000 (2023: £238,000) which represents the balance of the initial allocation for the development of the Glasshouse. The charity also held expendable endowment of £935,000 (2023: £935,000) due to the receipt of Gift Aid donations from the Charity’s subsidiary in previous years. If necessary in the future, The Trustees are prepared to use expendable endowment to fund any commitments which cannot be met by any of the other funds.

COMPARATIVE ANALYSIS OF NET ASSETS BETWEEN FUNDS FOR THE YEAR ENDED 5 APRIL 2023

Unrestricted Restricted Expendable Totals
Funds Funds Endowment 2023
£'000 £'000 £'000 £'000
Fund balances at 5 April 2023 are represented by:
Tangible fixed assets 8,394 - - 8,394
Current assets 2,456 238 935 3,629
Current liabilities (74) - - (74)
Total net assets 10,776 238 935 11,949
Movement in the year
Opening balance as at 6 April 2022 12,130 335 928 13,393
Total income 1 - 7 8
Charitable activities (1,360) (97) - (1,457)
Exchange gains 5 - - 5
Closing balance as at 5 April 2023 10,776 238 935 11,949

Report and Accounts – 5 April 2024

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NOTES TO THE ACCOUNTS

11. COMPARATIVE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5 APRIL 2023

Unrestricted Restricted Expendable Expendable Total Funds
Funds Funds Endowment 2023
£'000 £'000 £'000 £'000
Income from:
Donations Received - - 7 7
Other income 1 - - 1
Total income 1 - 7 8
Expenditure on:
Charitable Activities
Glasshouse running and development costs (1,143) (97) - (1,240)
Grant expenditure (217) - - (217)
Total expenditure (1,360) (97) - (1,457)
Net (expenditure)/income before currency losses (1,359) (97) 7 (1,449)
Net gains on currency exchange 5 - - 5
Net movement in funds (1,354) (97) 7 (1,444)
Reconciliation of funds:
Total funds brought forward 12,130 335 928 13,393
Total funds carried forward 10,776 238 935 11,949

12. RELATED PARTY TRANSACTIONS

The Trustees of The Woolbeding Charity are also Directors of Woolbeding Glasshouse Ltd (the subsidiary). The net amount due from the subsidiary at year end totalled £1,560 (2023: £4,000).

Included in support costs is £1,668 payable for legal services to BDB Pitmans LLP (2023: £3,290), a firm in which Mr D Flynn is a partner.

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NOTES TO THE ACCOUNTS

APPENDIX A

GRANTS PAYABLE

The grants payable for the year ended 5 April 2024 include the following:

Arts and Heritage £
Britten Sinfonia 10,000
Society of Antiquaries of London 5,000
Health and Social Welfare
Home-Start Chichester & District 10,000
Project Malawi 15,000
Total grants payable per Statement of Financial Activities 40,000
The grants payable for the year ended 5 April 2023 included the following:
Arts and Heritage £
National Gallery 91,740
Paisley Museum & Art Gallery 10,000
Wigmore Hall Trust 100,000
Health and Social Welfare
Project Malawi 15,000
Total grants payable per Statement of Financial Activities 216,740

Report and Accounts – 5 April 2024