Charity Incorporated Organisation (CIO) Number: 1171561 EAST GRIMSTEAD MUSEUM TRUSTEES ANNUAL REPORT AND ACCOUNTS FOR 2025
East Grinstead Mu88um CIO Annual Raport of the Trustees for the year ended 31s1 March 2025 The Trustees of East Grinstead Museum CIO present their annual report forthe period from 1st April 2024 to the 31 st March 2025 which has been prepared in accordance with the accountsng and reporting statements of recommended praCtiS issued by the Chaiity Commission. East Grinstead Museum is a Charitable Incorporated Organisation ['CIO"J registered under charity number 1171561. It was created and is govemed by a constitution dated 9th February 2017. Trustees During the year tha Trustees were Lester Porter Echair of Trusteesl Andrew Bro¢k Bob Marchant- resigned September 2024 Hugh Kelly Stephen Ody tTown Council Representative] Dave Moore - resigned October 2024 Heather Hollins Lucy Buckland Nyssa Mildwaters stephen Chandler Public Bonoflt The Trustees confirm that the Charity Commission's general guidance on public benefil has been considered in relation to the objectives of the Charity. The report below sets out those objectives and describes how they have been met in the current year. Charitabla Objects The charitable objects, as set out in the Constitution are.. "To provide for the advanrnent of public education by the provision of the Museum comprising the Existing Collection together with such other items as may from time to time be comprised in the Trust Fund and to preserve the same as a collection ("the Collection"). To educate the public in the geography, history and natural history of the area of the town of East Grinstead and its neighbouThood.' Misslon and Strategic Aims To achieve these objeots the Trustees have agreed a Mission where'.- "East Grinstead Museum coll8Cts, safeguards and interprets collections to tell the stories of local people and local events for the interest, enjoym8nt and education of all"
its strategic Aim5 are to.. Engage with audien8 Within East Grinstead and tts surrounding villages, and both nationally and intemationalty. Tailor and improve our stories to engage a broader and more diverse audience. Value and improve the volunteer experience so that they assume a key role in delivering the Mission. Be financially self-sustainable and organisationally resilient. Activit188 durlng tha year The Museum attracted 3217 visitors across the year. The Museum's manager resigned in October 2024 which led to a significant downturn in the level of activities for the remainder of 2024125. A new manager was recruited in January 2025 and it is anticipated thal her appointment will lead to a steady increase in activities, and hence income, during the 2025126 financial year. The Museum's bid to the National Lottery Heritage Fund (NLHF) was unsuccessful. Had the bid been successful the Museum would have started a major expansion programme based on an extension to the existing building. In subsequent discussions with representatives from the NLHF the Museum has been encouraged to submit a new bid on a reduced scale to help broaden the Museum's appeal to a wider audience, This, combined with the appointment of new manager, should lead to a situation where the Museum is on a sustsinable financial basis for the foreseeable future In addition to a full time Manager, the Trustees continued to rely on our volunteers to act as Stewards at the Museum and to support the Museum carrying out a range of specialist tasks, from helping to manage the collections, to delivering public talks, children's activities and a wide variety of other activities and projects. The Trustees are hugely grateful for the support provided by over 70 dedicated volunteers without whom the Museum could not survive. The Trustees remain committed to the training and development of both staff and volunteers. The Heritage and its Uso The original Collection comprises an extensive range of local history and craft material re18vant to the history and culture of the ancient parish of East Grinstead and the immediate surrounding areas. It includes 8rtefacts, domestic items, memorabilia, ephemera and images of the town, its people, trades, professions and institutions. The Queen Victoria Hospital Collection. which was acquired in 2009, comprises over three thousand items of archival material, books, photographs and objects including prosthetics, models, instruments, equipment, and personal memorabilia of both staff and patients telling the story of this internationally r8nowned h05Pital and the surgeon Sir Archibald Mclndoe and his famous Second World War Guinea Pigs. In March 2016. the Heritage Lottery Fund approved support for our Rebuilding Bodies and Souls exhibrtion which originally opened in November of that year. The exhibition, now permanent feature of the Museum, has continued to attract visitors, including a number of family members of the Guinea Pigs, and a steady flow of online enquiries. The Museum serves the people who live in East Grinstead and the surrounding villages and the large numbers of tourists who visit the town each year, as well as special interest groups, groups of local children and researchers into local history and genealogy.
In addition to the permanent displays. the Museum hosts a series of regular activities which includes: a programme of aclivities for children during school holidays talks and presentations to local community organisations online talks on subjects of local interest temporary exhibitions. Governance and Museum Management standard Opening Hours: The Museum is normally open from Wednesday to Sundays 10 - 4pm. Admission is free. The Museum has full accreditation under the Arts Council England scheme for Museums. It meets all requirements for Operational health Collections Users and their experiences Organlsatlonal Structure The Trustees acting as the Board rneet bi-monthly and are responsible for Ensuring compliance with the Museum's Trust Deed Developing strategy Agreeing and monitoring plans to implement the strategy Setting and agreeing policies Maintaining proper financial oversight Funding issues and fundraising activity Ensuring compliance with the law Encouraging diversty En8uring openness and accountability Financial Review The accounts for the year ended 31 March 2025 show a net loss of £38,497 (2024: _£18,555). As noted in the review of annual activities the Museum will be embarking on a project to increase visitors which we aim to do in a way which will increase income. The Museurn has net cash at the year-end of £114,565 1. Rocoipts The Museum recorded receipts for the year of £28,567 (2024: £62.387) with the decrease due to the reduction in activity levels referred to above. The receipts relate primarily to.. Grants from local authorities Donations from the visiting general public Ongoing financial support from the Friends of the Museum Funds raised from the sales of merchandise from the Museum shop Events held at the Museum and elsewhere
Sales of image licences 2. Payments Total expenditure was £67,064 (202: £81,436) relating primarily to: Salary and pension costs for staff employed by Ihe Museum Costs of running the Museum building including insurance, maintenance, light and heat, etc. Costs of fundraising events including purchases of stock for the Museum shop Technology and professional support Reserves Policy The Trustees consider it prudent for the Museum to maintain free cash reserves aquivalent to approximately six months budgeted non-discretionary spend to deal with short-term fluctuations in income, unexpected repairs and to provide adequate working capital. In the event that forecast cashflows indicated free cash reserves could fall below this level, the trustees would consider what additional steps needed lo be taken to improve the financial position of the Museum. ¢onn8ctod party tran8actlons and Trustee boneflts There was no connected paty transaction, and no trustee received any remuneration or other benefits from the Trust. Signed by: Lester Porter, Chair of Trustees Date: 30 July 2025
CHARITY COMMISSION FOR ENGIAND AND WAIIS Receipts and payments accounts CC16a For the To 31KJ312025 01104r2024 Section A Receipts and payments Unrestricted funds tothe nearest Restricted nds tothè nearest £ Endowment funds tothe nearost £ Total tunds Lastyeaf tothe neare$t £ tothe nearest£ A1 Recelpts Donats"ons and Leg8cio$ Grants FuTrdraising events kntsr8sl incorn8 Other InGomi 4.607 9.500 8.435 3.145 2.880 34.768 9.750 12.538 4.317 1,014 9.500 8,435 3,145 2.880 resources Sub tot*l(Gmss incom8 forARJ 28,567 28,587 62,387 A2 A5$9t •nd Investment see table). Sub totol Total r•¢•lpts 28,567 28,667 62.387 A3 Payments Costs of charitable actsmlies FurQraisi costs ct costs 61,156 5,908 58.032 4.660 18.250 5,908 Sub total 67,064 67.064 80,942 A4 Asset and Investment urGha$es, l$•e tsble Sub tot•1 67.064 87,064 80.942 Netofrecelpts/{payments) A5 TransfeTS between funds A6 Cash fund5 lastyearend Cash lunds thls yearend 38,497 38,497 18,555 1 $3,062 114.565 153,062 114,565 171,617 153,062
Section B Slatèment of assets and liabilities #t th• ond of tho pèrlod Unrostrictod fundg to nearo8t £ Rostricted Endowment funds funds to noarest £ to nearnst£ Categories Dglails B1 Ca¥h funds CLWTerrt Accouts lin¢kley & Ru Cash Floats Tot•1 cash lunds {agree balarres wlh receipts arnl paym&rt8 account(sll 44.315 70.000 250 114,565 Unrn•tri¢tsd fund$ to ngarn•t É Ro•tricted Endowm•nt funds funds to n••r•st £ to n•ar••t £ 82 Oth•r mon•tsry alsots No Fund t¢ which aB¥•t b•lon Currnnt valu• tionl loptk>n411 B3 Invulfflgnt •18•ts Non• Fund to Cost loptlonall Current valu• t6onal b•lon B4 A•s•ts r•tsln•d for th• charity's own uso Non Fund to whlch Amount due loptknall When due lopJon•ll rnlat•* Unregtrcted Unrestricted 85 LS•bHIII•• HMRC Trade SigrEd by orÈ ortsvo trLkgtee8 on behawofall tnk4tee¥ Slgtwture Prlnt Narne Date of rovaS 20-JuF25 LESTER PORTER
Brenda Peers-Ross 29 Drift Road Selsey Chichester West Su55ex P020 OPW To the Trustees: EAST GRINSTEAD MUSEUM Registered CIO Number: 1171561 Page 7 INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS Responslbllltlés and basls of report. I have Independently Examined the Financial Statements (CC16a) for the financial year ending 31$1 March 2025. Respective responslbllltl08 of Trustsos and Examiner As the charity's trustees. you are responsible for the preparations of Ihe accounts in accordance with the Tequirements of the Charities Act 2011 {'the 2011 Act"). The charty's Tru8tee8 consider an audit is not required for this year under section 144{2) of the Charities Act 2011 and that an independent examination is needed. I report on my examlnalion of the Charity's accounts carried out under seGtion 145 of the 2011 Act and In Carrying out my examinats'on, I have followed all th8 applicable Dir8Ction8 glven by the Charity Commisston under section 145(5){b) of the Act. Ba81s of Independent Examln?rfs Report My examination was carried out in accordance wlth g8n8ral Directions given by the Charity Commission and in accordance with section 145 of the Charities Act 2011. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. 11 al80 includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently nc opinion is given as to whether the accounts present a 'tfue and falr view,, and the report is limited to those matters sel out in the next statement. Independent ExamSnèrf8 Ststemont I have Completed my examination. I confirm that no matters have come to my attention in connection with the examinalion giving me cause to believe that in material respect.. the accounting reGords were not kept in accordance with section 130 of the 2011 Act: or the accounts did not accord with the accounting records. I have no conceins and have come acr088 no other matters in connection with the examination to which attention should be drawn in thi8 report in order to enable a proper understanding of the accounts to be reached. Brenda Peefi8-Ro8s FMAAT ACIE 9th August 2025