2024-03-31-accounts - East Grinstead Museum

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East Grinstead Museum CIO

Annual Report of the Trustees for the year ending 31st March 2024

The Trustees of East Grinstead Museum CIO present their annual report for the period from 1st April 2023 to the 31st March 2024 which has been prepared in accordance with the accounting and reporting statements of recommended practices issued by the Charity Commission.

East Grinstead Museum is a Charitable Incorporated Organisation [“CIO”] registered under charity number 1171561. It was created and is governed by a Constitution dated 9[th] February 2017.

Trustees

During the year the Trustees were

Lester Porter [Chair of Trustees]
Andrew Brock
Bob Marchant
Ruth Scrase - resigned March 2024
Christina Bradstreet - resigned November 2023
Hugh Kelly
Stephen Ody [Town Council Representative]
Dave Moore
Heather Hollins - appointed November 2023
Lucy Buckland - appointed November 2023
Nyssa Mildwater - appointed November 2023
Steve Chandler - appointed November 2023

Public Benefit

The Trustees confirm that the Charity Commission's general guidance on public benefit has been considered in relation to the objectives of the Charity. The report below sets out those objectives and describes how they have been met in the current year.

Charitable Objects

The charitable objects, as set out in the Constitution are: “To provide for the advancement of public education by the provision of the Museum comprising the Existing Collection together with such other items as may from time to time be comprised in the Trust Fund and to preserve the same as a collection ("the Collection"). To educate the public in the geography, history and natural history of the area of the town of East Grinstead and its neighbourhood.”

Mission and Strategic Aims

To achieve these objects the Trustees have agreed a Mission where:-

“East Grinstead Museum collects, safeguards and interprets collections to tell the stories of local people and local events for the interest, enjoyment and education of all”

Its Strategic Aims are to:-

Engage with audiences within East Grinstead and its surrounding villages, and both nationally and
internationally.
Tailor and improve our stories to engage a broader and more diverse audience.
Value and improve the volunteer experience so that they assume a key role in delivering the Mission.
Be financially self-sustainable and organisationally resilient.

Activities during the year

The Museum attracted 2909 visitors across the year. It also saw a steady growth across all its activities, including visits from primary schools, community groups, adult education groups and from care homes.

The Museum’s various other revenue generating activities – school holiday events, walking tours, talks at the Museum ran throughout the year, and as a result provided a steady stream of income for the organisation, and helped engage the local community.

The Audience Development project which was started in the previous year was completed in this financial year, and has provided the basis for future planned development of the Museum designed to build visitor volume and thereby donation and shop income. A substantial piece of work was undertaken by the Museum, supported by an external consultant, preparing a funding bid to the National Lottery Heritage Fund which was sadly rejected in the summer of 2024. A further modified bid is currently under consideration by the Trustees.

In addition to a full time Manager, the Trustees continued to rely on our volunteers to act as Stewards at the Museum and to support the Museum carrying out a range of specialist tasks, from helping to manage the collections, to delivering public talks, children’s activities and a wide variety of other activities and projects. The Trustees are hugely grateful for the support provided by over 70 dedicated volunteers without whom the Museum could not survive. The Trustees remain committed to the training and development of both staff and volunteers.

The Heritage and its use

The original Collection comprises an extensive range of local history and craft material relevant to the history and culture of the ancient parish of East Grinstead and the immediate surrounding areas. It includes artefacts, domestic items, memorabilia, ephemera and images of the town, its people, trades, professions and institutions.

The Queen Victoria Hospital Collection, which was acquired in 2009, comprises over three thousand items of archival material, books, photographs and objects including prosthetics, models, instruments, equipment, and personal memorabilia of both staff and patients telling the story of this internationally renowned hospital and the surgeon Sir Archibald Mclndoe and his famous Second World War Guinea Pigs.

In March 2016, the Heritage Lottery Fund approved support for our Rebuilding Bodies and Souls exhibition which originally opened in November of that year. The exhibition, now a permanent feature of the Museum, has continued to attract visitors including a number of family members of the Guinea Pigs, and a steady flow of online enquiries...

The Museum serves the people who live in East Grinstead and the surrounding villages and the large numbers of tourists who visit the town each year, as well as special interest groups, groups of local children and researchers into local history and genealogy.

In addition to the permanent displays, the Museum hosts a series of regular activities which includes:

a programme of activities for children during school holidays
talks and presentations to local community organisations

online talks of subjects of local interest
temporary exhibitions.

Governance and Museum Management

Standard Opening Hours:

The Museum is normally open from Wednesday to Sundays 10 - 4pm. Admission is free. The Museum has full accreditation under the Arts Council England scheme for Museums. It meets all requirements for

Operational health
Collections
Users and their experiences

Organisational Structure

The Trustees acting as the Board meet bi-monthly and are responsible for

Ensuring compliance with the Museum's Trust Deed
Developing strategy
Agreeing and monitoring plans to implement the strategy
Setting and agreeing policies
Maintaining proper fiscal oversight
Funding issues and fundraising activity
Ensuring compliance with the law
Encouraging diversity
Ensuring openness and accountability

Financial Review

The accounts for the year ended 31 March 2024 show a net loss of £18,555 (2023: -£20,213). As noted in the review of annual activities the Museum has embarked on a project to increase visitors which we aim to do in a way which will increase income. The Museum has net cash at the year-end of £152,945.

1. Receipts

The Museum recorded receipts for the year of £62,387 (2023: £41,035) relating primarily to:

Bequests
Grants from local authorities
Donations from the visiting general public
Ongoing financial support from the Friends of the Museum
Funds raised from the sales of merchandise from the Museum shop
Events held at the Museum and elsewhere
Sales of image licences

2. Payments

Total expenditure was £80,942 (2023: £61,249) relating primarily to:

Salary and pension costs for staff employed by the Museum
Costs of running the Museum building including insurance, maintenance, light and heat, etc
Costs of fundraising events including purchases of stock for the Museum shop

Technology and professional support
Consulting costs of preparing bid for National Lottery Heritage Fund grant

3. Statement of Assets and Liabilities

As at 31 March 2024 the net assets of the CIO were £153,062 (2023: £171,617).

Reserves Policy

The Trustees consider it prudent for the Museum to maintain free cash reserves equivalent to approximately six months budgeted non-discretionary spend to deal with short-term fluctuations in income, unexpected repairs and to provide adequate working capital. In the event that forecast cashflows indicated free cash reserves could fall below this level, the trustees would consider what additional steps needed to be taken to improve the financial position of the museum.

Connected party transactions and Trustee benefits

There were no connected party transactions and no trustee received any remuneration or other benefits from the Trust.

Signed by:

Lester Porter, Chair of Trustees Date: 28 January 2025

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Charity No
EAST GRINSTEAD MUSEUM 1171561
(if any)
Annual accounts for the period CC17a
Period end
Period start date 1 April 2023 To date 31 March 2024
Section A Statement of financial activities
Restricted
Recommended Details of own Unrestricted income Endowment Total last
categories by activity analysis funds funds funds Total this year year
£ £ £ £ £
Incoming resources (Note 3)
Incoming resources from
generated funds
Donations and Legacies 34,768 - - 34,768 17,719
Grants 9,750 - - 9,750 8,392
Fundraising events 12,538 - - 12,538 12,160
Interest income 4,317 - - 4,317 1,764
Other incoming resources 1,014 - - 1,014 1,000
Total incoming resources 62,387 - - 62,387 41,035
Resources expended (Notes 4-5)
Costs of Generating Funds - -
Wages, pensions and NI 29,281 - - 29,281 32,627
Cost of fundraising events 4,660 - - 4,660 4,938
Insurance 2,127 - - 2,127 1,988
Repairs and maintenance 10,546 - - 10,546 8,385
Light and Heat 4,749 4,749 2,839
Telephone, postage &
stationery 48 48 322
Legal and professional 641 641 463
Technology costs 7,107 7,107 1,735
Bank charges and interest 523 523 409
Sundry 3,008 3,008 4,363
Project Costs 18,250 - - 18,250 3,180
Total resources expended 80,942 - - 80,942 61,249
Net incoming/(outgoing) resources before
transfers -18,555 - - -18,555 -20,213
Gross transfers between funds - - - - -
Net incoming/(outgoing) resources before
other recognised gains/(losses) -18,555 - - -18,555 -20,213
Other recognised gains/(losses)
Gains and losses on revaluation of fixed
assets for the charity’s own use - - - - -
Gains and losses on investment assets - - - - -
Transfer of funds from Charity Reg 1047505 - -
Net movement in funds -18,555 - - -18,555 -20,213
Total funds brought forward 171,617 - - 171,617 191,830
Total funds carried forward 153,062 - - 153,062 171,617
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Section B Balance sheet	Section B Balance sheet

	Unrestricted funds	Restricted income funds	Endowment funds	Total this year	Total last year
	£	£	£	£	£
Fixed assets
Tangible assets(Note 6)	-	-	-	-	-
	-	-	-	-	-
Investments		-	-	-	-
*Total fixed assets*	-	-	-	-	-
Current assets
Stock and work inprogress	2,597	-	-	2,597	2,597
Debtors	2,131	-	-	2,131	1,215
(Short term) investments	-	-	-	-	-
Cash at bank and in hand	152,945	-	-	152,945	173,727
*Total current assets*	157,673	-	-	157,673	177,539

Creditors: amounts falling due within oneyear(Note 7)	4,611	-	-	4,611	5,923

*Net current assets/(liabilities)*	153,062	-	-	153,062	171,617

*Total assets less current liabilities*	153,062	-	-	153,062	171,617

Creditors: amounts falling due after oneyear(Note 7)	-	-	-	-	-
Provisions for liabilities and charges	-	-	-	-	-

*Net assets*	153,062	-	-	153,062	171,617
Funds of the Charity
Unrestricted funds	153,062			153,062	171,617
	-			-	-
Restricted income funds		-		-	-
Endowment funds			-	-	-

*Total funds*	153,062	-	-	153,062	171,617

Signed by one or two trustees on behalf of allthe trustees	Signature		Print	Name	Date of approval
			Lester Porter		28/01/2025

Section C Notes to the accounts (continued)


Note 3 Analysis of incoming resources
	Analysis	Thisyear	Lastyear
		£	£
Donations and Legacies	Friends of the Museum	-	435
	Corporate donations	-	-
	Patrons	-	-
	Donations - Gift Aid eligible	2,564	4,403
	Donations - General	3,025	2,881
	Legacies	29,160	10,000
		-	-
	Total	34,749	17,719

Grants	Local Authority grants	6,750	8,337
	Furlough Scheme Grants	-	-
	Other	3,000	-
	Total	9,750	8,337

Fundraising events	Museum shopsales	4,937	5,332
	Image sales	450	725
	Museum services	6,408	4,169
	Other Income	6,093	4,753
	Total	17,888	14,979



Note 4 Analysis of resources expended
	Analysis	Thisyear	Lastyear
		£	£
Wages, pensions and National Insurance	Employment Costs	29,281	32,701
	Trainingand travel	-	-
		-	-
	Total	29,281	32,701

Cost of fundraising events	Museum shop	2,032	1,802
	Museum services costs	640	462
	Temporaryexhibitions and collections	-	-
	Marketing	1,617	751
	Other Expenses	511	2,106
	Total	4,800	5,120

Repairs and maintenance	Buildingmaintenance and service contracts	4,381	3,675
	Cleaning	6,165	5,734
		-	-
	Total	10,546	9,409

Light and heat	Utilities	4,749	2,839
		-	-
	Total	4,749	2,839

Office Costs	Telephone and internet	644	635
	Stationery,Office supplies andpostage	48	322
	Computer	6,463	1,100
	Insurance	2,127	1,988
	Office Costs	288	355
	Total	9,570	4,401

Legal and professional	Professional services	3,222	3,190
	Bank Fees	523	409
	Total	3,745	3,599

Project Costs	Museum Development Project	18,250	3,180
	GoingGreen Project	-	-
	Total	18,250	3,180

Section C Notes to the accounts (continued)

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Note 5 Staff costs
5.1 Staff Costs
This yearyearearyearearear Last yearyearearyearearear
£ £
Gross wages, salaries and benefits in kindges, salaries and benefits in kindes, salaries and benefits in kind, salaries and benefits in kind salaries and benefits in kindges, salaries and benefits in kindes, salaries and benefits in kind, salaries and benefits in kind salaries and benefits in kindes, salaries and benefits in kind, salaries and benefits in kind salaries and benefits in kind, salaries and benefits in kind salaries and benefits in kind salaries and benefits in kind 29,090 31,934 ,090 31,934 090 31,934 ,934 934 ,090 31,934 090 31,934 ,934 934 090 31,934 ,934 934 ,934 934 934
Pension costs 685 693
Staff expensespensesensespensesensesenses 74
Total staff costs 29,775 32,701 ,775 32,701 775 32,701 ,701 701 ,775 32,701 775 32,701 ,701 701 775 32,701 ,701 701 ,701 701 701
5.2 Average headcountge headcounte headcountge headcounte headcounte headcount
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This yearyearearyearearear Last yearyearearyearearear
Number Number
Employed staffployed staffloyed staffyed staffed staffployed staffloyed staffyed staffed staffloyed staffyed staffed staffyed staffed staffed staff 1 1
Volunteers 65 65
Trustees 10 10
Total 76 76
5.3 Defined contribution pension schemepension schemeension schemepension schemeension schemeension scheme
This yearyearearyearearear Last yearyearearyearearear
£ £
The costs of the scheme to the charity for the yeary for the year for the yearyeareary for the year for the yearyearear for the yearyearearyearearear 685 693
The amount of any contributions outstanding at the year endy contributions outstanding at the year end contributions outstanding at the year endg at the year end at the year endyear endear endy contributions outstanding at the year end contributions outstanding at the year endg at the year end at the year endyear endear end contributions outstanding at the year endg at the year end at the year endyear endear endg at the year end at the year endyear endear end at the year endyear endear endyear endear endear end - -
The amount of any contributions prepaid at the year endy contributions prepaid at the year end contributions prepaid at the year endprepaid at the year endrepaid at the year endpaid at the year endaid at the year endyear endear endy contributions prepaid at the year end contributions prepaid at the year endprepaid at the year endrepaid at the year endpaid at the year endaid at the year endyear endear end contributions prepaid at the year endprepaid at the year endrepaid at the year endpaid at the year endaid at the year endyear endear endprepaid at the year endrepaid at the year endpaid at the year endaid at the year endyear endear endrepaid at the year endpaid at the year endaid at the year endyear endear endpaid at the year endaid at the year endyear endear endaid at the year endyear endear endyear endear endear end nil nil
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Section C Notes to the accounts (continued)


Note 6 Tangible fixed assets

6.1 Cost or valuation
	Freehold land & buildings	Other land & buildings	Plant, machinery and motor vehicles	Fixtures, fittings and equipment	Payments on account and assets under construction	Total
	£	£	£	£	£	£
Balance brought forward	-	-	-	-	-	-
Additions	-	-	-	-	-	-
Revaluations	-	-	-	-	-	-
Disposals	-	-	-	-	-	-
Transfers	-	-	-	-	-	-
Balance carried forward	-	-	-	-	-	-

6.2 Accumulated depreciation and impairmentprovisions

Balance brought forward	-	-	-	-	-	-
Depreciation charge for year	-	-	-	-	-	-
Impairment provisions	-	-	-	-	-	-
Revaluations	-	-	-	-	-	-
Disposals	-	-	-	-	-	-
Transfers	-	-	-	-	-	-
Balance carried forward	-	-	-	-	-	-

6.3 Net book value

Brought forward	-	-	-	-	-	-
Carried forward	-	-	-	-	-	-


Note 7	Creditors and accruals

			Amounts falling due within oneyear		Amounts falling due after more than oneyear
			Thisyear	Lastyear	Thisyear	Lastyear
			£	£	£	£
Loans and overdrafts			-	-	-	-
Trade creditors			-	-	-	-
Other creditors			3,753	5,305	-	-
Accruals and deferred income			858	618	-	-
Total			4,611	5,923	-	-

Independent Examiners Report

Brenda Peers-Ross

29 Drift Road Selsey Chichester West Sussex PO20 0PW

To the Trustees: EAST GRINSTEAD MUSEUM Registered CIO Number: 1171561

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

Responsibilities and basis of report.

I have Independently Examined the Financial Statements for the financial year ending 31[st] March 2024.

Respective responsibilities of Trustees and Examiner

As the charity’s trustees, you are responsible for the preparations of the accounts in accordance with the requirements of the Charities Act 2011 (“the 2011 Act”). The charity’s Trustees consider an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed.

I report on my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Basis of Independent Examiner’s Report

My examination was carried out in accordance with general Directions given by the Charity Commission and in accordance with section 145 of the Charities Act 2011. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’, and the report is limited to those matters set out in the next statement.

Independent Examiner’s Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in material respect:

the accounting records were not kept in accordance with section 130 of the 2011 Act: or
the accounts did not accord with the accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Brenda Peers-Ross

Brenda Peers-Ross FMAAT ACIE 30[th] January 2025