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2022-03-31-accounts

East Grinstead Museum CIO

Annual Report of the Trustees for the year ending 31st March 2022

The Trustees of East Grinstead Museum CIO present their annual report for the period from 1st April 2021 to the 31st March 2022 which have been prepared in accordance with the accounting and reporting statements of recommended practices issued by the Charity Commission.

East Grinstead Museum is a Charitable Incorporated Organisation [“CIO”] registered under charity number 1171561. It was created and is governed by a Constitution dated 9[th] February 2017.

Trustees

During the year the Trustees were

Lester Porter [Chair of Trustees] Andrew Brock Dorothy Hatswell [Died 4[th] February 2022 ] Bob Marchant Amy Dillman [ Resigned 25[th] May 2021 ] Ruth Scrase Christina Bradstreet Hugh Kelly Stephen Ody [ Town Council Representative ] Dave Moore [ Appointed 28[th] September 2021 ]

Public Benefit

The Trustees confirm that the Charity Commission's general guidance on public benefit has been considered in relation to the objectives of the Charity. The report below sets out those objectives and describes how they have been met in the current year.

T rust Objects

The charitable objects, as set out in the Constitution are: “To provide for the advancement of public education by the provision of the Museum comprising the Existing Collection together with such other items as may from time to time be comprised in the Trust Fund and to preserve the same as a collection ("the Collection"). To educate the public in the geography, history and natural history of the area of the town of East Grinstead and its neighbourhood.”

Mission and Strategic Aims

To achieve these objects the Trustees have agreed a Mission where:-

“East Grinstead Museum collects, safeguards and interprets collections to tell the stories of local people and local events for the interest, enjoyment and education of all”

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Its Strategic Aims are to:-

Activities during the year

The Museum finally reopened again after the end of the pandemic lockdown on the 5[th] May 2021, and therefore losing a full month’s trading early in the year. Due to public concerns relating to the COVID 19 pandemic, footfall built very slowly again during the year, and therefore overall visitor levels and income from the shop and donations were significantly lower than pre pandemic levels.

The Museum’s various other revenue generating activities – school holiday events, walking tours, talks at the Museum - also could not attract sufficient support early in the year and so were only available again from the summer of 2021. However, since then a full programme of events has been offered again.

In November 2021, the Museum completed an Audience Development project, which aimed to better understand the existing and potential audiences of the museum, and how, especially after the pandemic, the museum might be able to engage these audiences. The findings from the report identified a number of areas for improvement, from marketing to developing a proposition which encourages people to return. This was further supported with some detailed work with focus groups in March 2022, consisting of both people who did engage with the museum and those who did not

Following receipt of two significant legacies in 2020, the Trustees agreed to use the findings of the Audience Development project to help plan an upgrade to the Museum to increase visitor numbers. The Trustees have subsequently retained the services of a museum design company to help evaluate possible development options. This important project is now well under way but is not expected to be completed until 2024.

In addition to a fulltime Manager, the Trustees continue to rely on our volunteers to act as Stewards at the Museum and to support the Museum carrying out a range of specialist tasks, from helping to manage the collections, to delivering public talks, children’s activities and a wide variety of other activities and projects. The Trustees are hugely grateful for the support provided by over 70 dedicated volunteers without whom the Museum could not survive. The Trustees remain committed to the training and development of both staff and volunteers

The Heritage and its use

The original Collection comprises an extensive range of local history and craft material relevant to the history and culture of the ancient parish of East Grinstead and the immediate surrounding areas. It includes artefacts, domestic items, memorabilia, ephemera and images of the town, its people, trades, professions and institutions.

The Queen Victoria Hospital Collection, which was acquired in 2009, comprises over three thousand items of archival material, books, photographs and objects including prosthetics, models, instruments, equipment, and personal memorabilia of both staff and patients telling the story of this internationally renowned hospital and the surgeon Sir Archibald Mclndoe and his famous Second World War Guinea Pigs.

In March 2016, the Heritage Lottery Fund approved support for our Rebuilding Bodies and Souls exhibition which originally opened in November of that year. The exhibition, now a permanent feature of the Museum, has continued to attract visitors including a number of family members of the Guinea Pigs, and a steady flow of online enquiries...

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The Museum serves the people who live in East Grinstead and the surrounding villages and the large numbers of tourists who visit the town each year, as well as special interest groups, groups of local children and researchers into local history and genealogy.

In addition to the permanent displays, the Museum hosts a series of regular activities which includes:

Governance and Museum Management

Standard Opening Hours:

The Museum is normally open from Wednesday to Saturday 10 - 4pm., [and with effect from Sunday 4[th] December 2022 will also be open again on Sundays from 10 - 4pm]. Admission is free. Opening times from March 2021 during the Covid-19 pandemic have been consistent with Government lock-down guidelines.

The Museum was awarded Full Accreditation in 2017 for a five-year period under the Arts Council England scheme for Museums. It meets all requirements for

Organisational Structure

The Trustees acting as the Board meet bi-monthly and are responsible for

Financial Review

The accounts for the year ended 31 March 2022 show a net reduction in funds of £19,040 as income did not cover expenses. As noted in the review of annual activities the Museum has embarked on a project to increase visitors which we aim to do in a way which will increase income. The overall financial position of the Museum remains healthy with net cash at the year-end of £197,521.

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1. Receipts

The Museum recorded receipts for the year ended 31 March 2022 of £41,257 (2021: £200,030) relating primarily to:

2. Payments

Total expenditure was £61,165 (2021: £57,900) relating primarily to::

3. Statement of Assets and Liabilities

As at 31 March 2022 the net assets of the CIO were £191,830 (2021: £211,738) comprising Cash at bank and in hand of £197,521 (2021: £215,570 ), museum shop stock of £2,597 (2021: £2,723), and net creditors of -£8,288 (2021: - £6,555).

Reserves Policy

The Trustees consider it prudent for the Museum to maintain free cash reserves equivalent to approximately six months budgeted non-discretionary spend to deal with short-term fluctuations in income, unexpected repairs and to provide adequate working capital. In the event that forecast cashflows indicated free cash reserves could fall below this level, the trustees would consider what additional steps needed to be taken to improve the financial position of the museum.

Connected party transactions and Trustee benefits

There were no connected party transactions and no trustee received any remuneration or other benefits from the Trust.

Signed by:

Lester Porter, Chair of Trustees Date: 24 January 2023

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EAST GRINSTEAD MUSEUM EAST GRINSTEAD MUSEUM EAST GRINSTEAD MUSEUM EAST GRINSTEAD MUSEUM Charity No
(if any)		 1171561 CC17a
Annual accounts for the period
Period start date 1 April 2021 To Period end
date		 31 March 2022
Section A Statement of financial activities
Recommended
categories by activity		 Details of own
analysis		 Unrestricted
funds
Restricted
income
funds		 Endowment
funds		 Total thisyear Total last
year
£ £ £ £ £
Incoming resources(Note 3)
Incoming resources from
generated funds
Donations and Legacies 4,050 - - 4,050 142,654
Grants 27,674 - - 27,674 52,620
Fundraising events 8,975 - - 8,975 3,937
Interest income 509 - - 509 818
Other incoming resources 50 - - 50 -
Total incoming resources 41,257 - - 41,257 200,030
Resources expended(Notes 4-5)
Costs of Generating Funds -
Wages, pensions and NI 27,975 - - 27,975 31,796
Cost of fundraising events 9,451 - - 9,451 2,708
Insurance 2,631 - - 2,631 2,171
Repairs and maintenance 6,156 -
 - 6,156 3,591
Light and Heat 1,957 1,957 2,236
Telephone, postage & stationery - - -
Legal and professional 813 813 -
Technology costs 2,670 2,670 2,876
Bank charges and interest 108 108 69
Sundry 3,165 3,165 5,852
Project Costs 6,240 -
 - 6,240 6,600
Total re sources expended 61,165 - - 61,165 57,900
Net incoming/(outgoing) resources before
transfers		 -19,908 -
 - -19,908 142,130
Gross transfers between funds - - - -
 -
Net incoming/(outgoing) resources before
other recognisedgains/(losses)		 -19,908 - - -19,908 142,130
Other recognised gains/(losses)
Gains and losses on revaluation of fixed assets
for the charity’s own use		 - - - - -
Gains and losses on investment assets - - - - -
Transfer of funds from Charity Reg 1047505 - -
Net movement in funds -19,908 - - -19,908 142,130
Total funds brought forward 211,738 - - 211,738 69,608
Total funds carried forward 191,830 - - 191,830 211,738

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Section B Balance sheet

----- Start of picture text -----
Restricted
Unrestricted income Endowment Total this Total last
funds funds funds year year
£ £ £ £ £
Fixed assets
Tangible assets (Note 6) - - - - -
- - - - -
Investments - - - -
Total fixed assets - - - - -
Current assets
Stock and work in progress 2,597 - - 2,597 2,723
Debtors 3,014 - - 3,014 4,331
(Short term) investments - - - - -
Cash at bank and in hand 197,521 - - 197,521 215,570
Total current assets 203,133 - - 203,133 222,624
Creditors: amounts falling due within
one year (Note 7) 11,302 - - 11,302 10,886
Net current assets/(liabilities) 191,830 - - 191,830 211,738
Total assets less current liabilities 191,830 - - 191,830 211,738
Creditors: amounts falling due after
one year (Note 7) - - - - -
Provisions for liabilities and charges - - - - -
Net assets 191,830 - - 191,830 211,738
Funds of the Charity
Unrestricted funds 191,830 191,830 211,738
- - -
Restricted income funds - - -
Endowment funds - - -
Total funds 191,830 - - 191,830 211,738
----- End of picture text -----

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Section C Notes to the accounts

Note 1 Basis of preparation

1.1 Basis of accounting

These accounts have been prepared on the historical cost basis and in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.

1.2 Change in basis of accounting

The method of accounting has been changed in the current year to an accruals basis from a 'receipts and payments' basis in the prior year. There has been no change to the accounting policies.

1.3 Changes to previous accounts

No changes have been made to accounts for the previous year.

1.4 Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Restricted funds are subject to restrictions on their expenditure as laid down by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

Note 2 Accounting policies

2.1 Incoming resources

All incoming resources are included in the Statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

2.1.1 Income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. 2.1.2 Legacy income is recognised when receipt is probable and entitlement is established. 2.1.3 Income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of the general volunteers. 2.1.4 Income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.

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Section C Notes to the accounts (continued)

Note 2 Accounting policies (continued)

2.2 Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is classified under headings of the statement of financial activites to which it relates:

2.2.1 Expenditure on raising funds includes the costs of all fundraising activites, events, non-charitable trading activities and the sale of donated goods.

2.2.2 Expenditure on charitable activities includes all costs incurred by the charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including support costs and costs relating to the governance of the charity apportioned to charitable activities.

2.2.3 Other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

2.3 Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment loss. Any tangible assets carried at revalued amounts are recorded at fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

2.4 Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less any residual value, over the useful econonic life of that asset as follows:

Fixtures and fittings 25% straight line

2.5 Stocks

Stocks are measured at the lower of cost and estimated selling price less any costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing the stock to its present location and condition.

2.6 Pension costs

The charity operates a defined contribution workplace pension scheme. The pension cost in relation to this scheme is based on the employers' contributions payable in the year.

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Section C Notes to the accounts (continued)
Note 3 Analysis of incoming resources
Analysis Thisyear Lastyear
£ £
Donations and Legacies Friends of the Museum 812
Corporate donations
Patrons 310 310
Donations - Gift Aid eligible 2,725
Donations - General 765 1,532
Legacies 250 140,000
- -
Total 4,050 142,654
Grants Local Authority grants 1,500 43,045
Furlough Scheme Grants 315 3,550
Other 25,858 6,025
Total 27,674 52,620
Fundraising events Museum shopsales 3,149 593
Image sales 535 204
Museum services 3,354 1,280
Other 1,937 1,861
Total 8,975 3,937
Note 4 Analysis of resources expended
Analysis Thisyear Lastyear
£ £
Wages, pensions and National
Insurance		 Employment Costs 27,975 31,796
Trainingand travel
- -
Total 27,975 31,796
Cost of fundraising events Museum shop 1,313 57
Museum services costs 2,599
Temporaryexhibitions and collections 790 923
Marketing 1,029 164
Other 3,720 1,564
Total 9,451 2,708
Repairs and maintenance Buildingmaintenance and service contracts 1,618 1,631
Cleaning 4,538 1,960
- -
Total 6,156 3,591
Light and heat Utilities 1,957 1,780
- -
Total 1,957 1,780
Telephone, postage and
stationery		 Telephone and internet 789
Stationery,Office supplies andpostage 563
Total - 1,351
Legal and professional Professional services 813 2,940
- -
Total 813 2,940
Note 3 Analysis of incoming resources
Analysis Thisyear Lastyear
£ £
Donations and Legacies Friends of the Museum 812
Corporate donations
Patrons 310 310
Donations - Gift Aid eligible 2,725
Donations - General 765 1,532
Legacies 250 140,000
- -
Total 4,050 142,654
Grants Local Authority grants 1,500 43,045
Furlough Scheme Grants 315 3,550
Other 25,858 6,025
Total 27,674 52,620
Fundraising events Museum shopsales 3,149 593
Image sales 535 204
Museum services 3,354 1,280
Other 1,937 1,861
Total 8,975 3,937
Note 4 Analysis of resources expended
Analysis Thisyear Lastyear
£ £
Wages, pensions and National
Insurance		 Employment Costs 27,975 31,796
Trainingand travel
- -
Total 27,975 31,796
Cost of fundraising events Museum shop 1,313 57
Museum services costs 2,599
Temporaryexhibitions and collections 790 923
Marketing 1,029 164
Other 3,720 1,564
Total 9,451 2,708
Repairs and maintenance Buildingmaintenance and service contracts 1,618 1,631
Cleaning 4,538 1,960
- -
Total 6,156 3,591
Light and heat Utilities 1,957 1,780
- -
Total 1,957 1,780
Telephone, postage and
stationery		 Telephone and internet 789
Stationery,Office supplies andpostage 563
Total - 1,351
Legal and professional Professional services 813 2,940
- -
Total 813 2,940

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Section C Notes to the accounts (continued)

----- Start of picture text -----
Note 5 Staff costs
5.1 Staff Costs
This year Last year
£ £
Gross wages, salaries and benefits in kind 27,333 28,828
Pension costs 1,268 593
Staff expenses 363
Total staff costs 28,964 29,421
5.2 Average headcount
The average head count of employees during the year was 75 (2018: 79) analysed as follows:
This year Last year
Number Number
Employed staff 1 1
Volunteers 65 70
Trustees 10 9
Total 76 80
5.3 Defined contribution pension scheme
This year Last year
£ £
The costs of the scheme to the charity for the year 623 481
The amount of any contributions outstanding at the year end 645 nil
The amount of any contributions prepaid at the year end nil nil
----- End of picture text -----

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Section C Notes to the accounts (continued)
Note 6 Tangible fixed assets
6.1 Cost or valuation
Freehold land
& buildings		 Other land &
buildings		 Plant,
machinery and
motor vehicles
Fixtures,
fittings and
equipment		 Payments on
account and
assets under
construction		 Total
£ £ £ £ £ £
Balance brought
forward		 - - - - - -
Additions - - - - - -
Revaluations - - - - - -
Disposals - - - - - -
Transfers - - - - - -
Balance carried
forward		 - - - - - -
6.2 Accumulated depreciation and impairmentprovisions
Balance brought
forward		 - - - - - -
Depreciation charge
foryear		 - - - - - -
Impairment provisions - - - - - -
Revaluations - - - - - -
Disposals - - - - - -
Transfers - - - - - -
Balance carried
forward		 - - - - - -
6.3 Net book value
Brought forward - - - - - -
Carried forward - - - - - -
Note 7 Creditors and accruals
Amounts falling due within
oneyear		 Amounts falling due after
more than oneyear
Thisyear Lastyear Thisyear Lastyear
£ £ £ £
Loans and overdrafts - - - -
Trade creditors - - - -
Other creditors 10,793 7,957 - -
Accruals and deferred income 510 2,929 - -
Total 11,302 10,886 - -

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