## **ANNUAL REPORT** AND ## **FINANCIAL STATEMENTS** OF THE ## **PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY EDWINSTOWE** Registered Charity Number 1171553 YEAR ENDED 31ST DECEMBER 2021 **Priest in Charge** Vacant **Independent Examiner** Sara Coupe 1 Woodhead Close, Edwinstowe NG21 9RE P a g e | **1** ## Contents Annual Report ......................................................................................................................................... 3 Mission Statement .................................................................................................................................. 3 Structure, Governance and Management .............................................................................................. 3 Parochial Church Council ................................................................................................................ 3 Standing Committee ....................................................................................................................... 3 Electoral Roll ................................................................................................................................... 3 Safeguarding ................................................................................................................................... 3 Reference and Administration ................................................................................................................ 4 Objectives and Activities ......................................................................................................................... 4 Achievements and Activities (Including future plans) ............................................................................ 5 Worship, Discipleship & Mission ..................................................................................................... 5 Church Rooms ................................................................................................................................. 7 Fabric............................................................................................................................................... 7 Finance ............................................................................................................................................ 8 Financial Statements ............................................................................................................................... 9 Statement of Financial Activities ............................................................................................................ 9 Balance Sheet ........................................................................................................................................ 11 Notes to Financial Statements .............................................................................................................. 12 1 Policies ....................................................................................................................................... 12 2 Incoming Resources ................................................................................................................... 14 3 Resources Expended .................................................................................................................. 15 4 Staff Costs (including Pension) ................................................................................................... 15 5 Assets for use by the PCC ........................................................................................................... 16 6 Debtors ....................................................................................................................................... 16 7 Creditors ..................................................................................................................................... 16 8 Fund details ................................................................................................................................ 17 Independent Examiner’s Report ........................................................................................................... 19 P a g e | **2** ## Annual Report ## Mission Statement We seek to join with God’s mission to place **love at the heart of life** in three dimensions: UP towards God – Helping people in Edwinstowe to recognise and respond to **God’s love at the heart of life** through Spirit-led worship **[Worship]** IN towards each other – Growing disciples of Jesus Christ who put **love for each other at the heart of life [Discipleship]** OUT towards the world – together we will put **love for the world at the heart of life** , through proclamation of the Gospel, loving service, challenging injustice and protecting God’s creation. **[Mission]** ## Structure, Governance and Management ## Parochial Church Council Members of the PCC are either ex officio or elected each year at the Annual Parochial Church Meeting (APCM). During the year, there have been 7 full PCC meetings (on Zoom) with an average attendance of 80%. Sub-committees of the PCC met several times during the year; The Leadership Team, Children and Young People’s leaders and the Church Rooms Management Committee Leaders from Edwinstowe also join with Perlethorpe and Clipstone to form the “Three Churches Forum" ## Standing Committee This is the only committee required by law. It has power to transact the business of the PCC between its meetings, subject to any directions given by the PCC. ## Electoral Roll At the Annual Parochial Church Meeting 107 (108 in 2020) parishioners were members on the Electoral Roll ## Safeguarding The PCC has worked closely with Pete Edwards, the Parish Safeguarding Officer, to ensure we have complied with our Safeguarding Policy & Action Plan. The documentation and procedures are under regular review and revised as necessary. All the identified members have undergone appropriate training for their role. P a g e | **3** ## Reference and Administration Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules. They are also Trustees of the church charity. |**Priest in charge:**
**Wardens:**
**Deanery synod:**
**Reader representative:**
**Elected members**:
**Safeguarding**|Vacant
Richard Neely
Vacant
Hilary Cheshire
Deborah Birkett
Susan Ford
Gregory Abbott
Pete Edwards
James Turpin
Emma Scaysbrook
Jeanne McCollum
Margaret Share
Lorna Hubbard
Clare Clayton
Walter Daglish
Peter Atkinson
Darren Knight
Pete Edwards|Treasurer & Diocesan synod
To December 2021
To APCM
From APCM
To July 2021
Secretary from APCM
From APCM
From APCM
From Sept 2021 (Co-
opted APCM)|| |---|---|---|---| ## Objectives and Activities St Mary’s PCC has the responsibility of co-operating with the Priest in Charge, in promoting the whole mission of the church, pastoral, evangelistic, social and ecumenical, for all who reside in the ecclesiastical parish and all who worship at St Mary’s. It also has responsibility for maintaining the fabric of the Church and the Church Rooms. The PCC is body corporate (PCC Powers Measure 1956, Church Representation Rules 2011) and **Registered Charity Number 1171553.** These objectives could not be achieved without the time and talents of many volunteers to whom the PCC extend their thanks. P a g e | **4** ## Achievements and Activities (Including future plans) ## Worship, Discipleship & Mission A second difficult year significantly affected by the global covid-19 pandemic. Full lockdown in the first quarter followed by gradual opening and widespread anxiety among our congregation. We moved online with mixed success, broadcasting live to YouTube on a Sunday and to Zoom midweek for evening prayer. This allowed us to maintain contact and fellowship in a limited way, but we were ever mindful of those who do not have the technology to join in. The in-person attendance remained low for the remainder of the year at circa 25 at the 11am Sunday service. The parish has been in vacancy since October 2020 and continues into 2022, with advertising of the post ongoing (March 2022). The three churches worked together to develop the Parish Profile. We continue to be blessed by the ministry of our team of lay ministers and retired clergy for our regular services and other work. They have continued in their dedicated service to the churches on Sundays and midweek, whilst Greg Abbott has assumed a leadership role at St. John’s; and Pete Edwards is spearheading mission at Clipstone. We are very grateful indeed to the Revds. Richard Ford, Chris Levy and David Fudger and Readers Pete Edwards, Lorna Jagger and Greg Abbott. Neil Jackson stood down from his role as reader after many years faithful service and Revd Clive Andrews moved away to be nearer his family. The leaders of all our children’s and youth groups do a fantastic job of nurturing the young and have been meeting in a variety of ways. We were sad that due to the pandemic many community services and events were not possible. The Good Friday activities, Christmas tree festival and concerts were all casualties. However, our Memorial Service at All Souls resumed and was well supported. We were thrilled to welcome Thoresby Band for their first post pandemic performance in December with a reduced capacity crowd. We said _au revoir_ to several faithful worshippers during the year including Bill Currie and Brian Lister |Occasional Offices|2021|2020|2019| |---|---|---|---| |Baptism|4|9|18| |FuneralsinChurch|15|7|21| |Service at Crematorium|15|19|| |Weddings|3|1|2| To comply with new national rules, our procedures for holding wedding services have been revised. P a g e | **5** The Village Exchange shop closed during lockdown but led enthusiastically by Lorna Hubbard the recovery was remarkable and takings nearly equalled the whole of 2019. Our thanks go to the team of volunteers and all who donate goods for sale. Our vital relationship with St. Mary’s C of E Primary School continues to be important. Our thanks go particularly to Miss Parkin who has coped admirably with the challenges presented by the pandemic. Hilary Cheshire continues as chair of governors. We welcome others to consider if they are being called to apply to be a church appointed foundation governor. We continue to enjoy a good relationship with King Edwin Primary School. Both schools attended church for special services and nativity during the Christmas season. We are blessed to have a small but dedicated band of stewards who have again been welcoming visitors safely once we were able to re-open. The ‘hidden’ jobs are just as important and thanks to all who do them - all on the PCC and especially Richard Neely whose dedication as Church Warden is incredible; treasurer Hilary Cheshire (who despite many other roles continues to faithfully serve in this capacity) and PCC secretary Emma Scaysbrook. This year we have particularly relied on the dedication and skills of Walter Daglish who has steered our online presence and provision of digital music. Cleaners led by Jeanne McCollum with Jane Woodside have ensured the cleaning regime has kept us covid safe. ## **Future plans** In 2022 our focus will be working with our sister parishes to appoint a parish priest to serve our three communities. Also, to successfully re-introduce social fellowship and activities. Other future plans include - Continuing to work with community groups to further support those in need. - Encouraging regular giving which enables our mission and ministry. - Supporting existing groups and encouraging leaders in them - We have formed an Eco group who have signed up to the Rocha Eco Churches initiative and will be working towards gaining official recognition. - Recruiting new members for the PCC and school governing body. - Our hope is that St Mary’s will continue steadily to change and develop to reflect and challenge the community, welcoming many more to believe and trust in Jesus Christ, crucified and risen. P a g e | **6** ## Church Rooms 2021 began with a further period of lockdown due to the ongoing Covid 19 pandemic. So, after having managed to reopen for hirers during September and October 2020, the Church Rooms had to close the doors to hirers again. Church Rooms business carried on via committee meetings on Zoom. Walter Daglish worked hard to set up all the committee members with StMaryt.org accounts and to put the committee documents onto Google drive, providing training as necessary. We fitted the refurbished kitchen with a new fridge, extra kettle, toaster, new cutlery, crockery, pans and utensils. A new clock was installed in the main room and an inventory created. Pauline and Walter Daglish attended a lecture about the new Music Licence (Performing Rights) to ensure the Church Rooms and hirers were adhering to current legislation. In April, the Church Rooms reopened to children’s groups, and adult groups from May, which meant we were able to receive income again. A £3,000 Covid resilience grant from Newark and Sherwood District Council enabled the committee to pay for further improvements to the building and garden: a new ramp was fitted to the back door to make it easier to access the garden, potholes in the carpark were repaired and Tom Stanforth was hired to cut the side hedge which had reached huge proportions. Over the summer, Keith Gibson painters repainted the exterior of the Church Rooms making it look very smart. At the end of 2021, a basic Wi-Fi system was put into the Church Rooms so that the heating could be operated remotely. This reduced hirer enquiries and extra visits to the rooms by committee members to adjust the heating. Despite various Covid restrictions throughout 2021, most of the hirers felt able to use the rooms by the end of the year. These were Robin Hood Dramatics, Childminders, Pilates, Explorer Scouts, Illuminate, One Way Club, AA, Baby Ballet, a few children’s parties and a Christmas Quiz night run by Illuminate. In 2022, we hope to increase our footfall in the Church Rooms by new advertising and fundraising activities, increasing the number of cupboards available to hirers and putting up new blinds. We thank all the committee members for their continued hard work and commitment throughout2021. Fabric Just as with other aspects of church life our responsibilities for the upkeep and maintenance of our Grade 1 Listed church building have been affected by the impact of the pandemic but annual tasks have had to be done. A new company has been appointed to maintain the CCTV which protects the church roof. A bench in memory of ‘The Fallen’ in the churchyard very kindly donated to Edwinstowe Village by Brian Hawkins was dedicated during the November remembering service. P a g e | **7** In conjunction with The Sherwood Forest Trust & with Miner2Major Project funding, we planted a ‘Maid Marion’ hawthorn tree. This is part of the project to unite parishes & residents throughout the Sherwood Forest area by planting 10 ‘heritage’ trees. The aim is to commemorate our local history & seek future aspirations. Robin & Marion were key figures of medieval & Tudor “May Games. We thank Newark & Sherwood District Council for their continuing work in maintaining our churchyard. We note that attention will be given to make some gravestones safer & to trim some of the bigger trees. We were able once again to participate in the annual Notts Historic Churches Trust Fund “Ride & Stride” event which raises funds for the upkeep of participating churches. ## **Future plans** Our five yearly “Quinquennial inspection” is due in March 2022 and that will shape the pattern of future works ## Finance Having ended 2020 with dangerously low reserves, we are immensely grateful to those who continued to regularly and faithfully support us. We are also grateful to Thoresby Charitable Trust, The Sir Hugh & Lady Sykes Charitable Trust and John Eastwood Foundation for their grants. Covid recovery funding was also received from Newark & Sherwood District Council along with support from the government Job retention scheme We are pleased once again to have paid our Parish share in full. We managed away giving of 7.5% and we are hoping to resume our commitment to give away 10% in 2022. We repaid the £5,000 short term loan granted by the Diocese We have been saddened by the deaths of several of our stalwart congregation who have been faithful financial supporters for many years. 2022 presents its own financial challenges as the war in the Ukraine unfolds and the world adjusts to its post pandemic financial landscape. We continue to pray that we show wisdom in our stewardship of all gifts. Everything we have belongs to God to be used for His glory. We would like to thank once again all organisations and individuals that give their financial support. P a g e | **8** ## Financial Statements ## Statement of Financial Activities P a g e | **9** Re50urce5 expended Char7table act￿rt￿. Donati0ft51Gtants to tharitits Mis%lon & E¥angellsm Parish Share 118731 (6,644 12.7881 133,8761 1,944 {31.932 136.4081 64 Clergy txpenses Prov1510n of Services 566 436 Church running expen5e5 ChildtEnlYouth wotk c05ts Cost of raising lund5 Administration 110,0221 {15,145) 114.59Ql 12021 123.2051 119,5041 118661 {21,370 Traininglsupport Admlnktration costs 14601 {13.825 115.7701 Other Goyei'nance costs 1281 Major expenditure Repairs to church ￿lIding$ Deprecia￿On 13271 117871 (2.143) {2.707) 148.2891 TO¢￿ resources expwthd (81.646) (4,716) {8.287) (94,648) {142,1991 Net (outgoln&Y Incomlng resourees 16.643 647 {3.495) 13.795 (22.4601 Net ￿Kom￿gI(￿o￿￿ resou￿ before giyns G￿5 OR ¥?vesrment ossets 16.643 647 13,4951 13.795 122.4001 134 Net rnovement ￿ fund5 Funds br(wght ftyword ot l 2021 16.643 3.437 653 4,635 13,4951 24,289 lJ.801 J2.361 122.3261 54.087 Fu￿5 fonycrd g£ 31 L)e( 2Q2 1 20,079 5,288 20,794 46,162 32,301 Balance Sheet 2021 2020 Tangible asset5 Investments 4.&5 7,652 5b xed Assets 4.￿5 7.652 Debtor5." 1'llOUnt5 falling due after one year DebtOk%'. I'iKktsnts tdllinv d¢Je wrthin one year Cash at bank aTrJ in hand 6.W2' 42.%5 49.276 OJ30 27J60 33,6 Credito￿. amoLmt5 falling (bje wrthin oThe year 17.9791 149811 Net CufftniAssets 41.297 24.709 46.%2 32J61 credIto￿ aMo￿ts klllng ¢kn after oneyear N•t Assets 46.%2 32.361 RestrKted 20.794 5.288 20.079 24289 4.635 3.430 Oe5rgrbated funds I ￿reStrICted) Generdl fund Iwirestrictedl R•s•rv 46.%2 32.361 Approved by th8 PCC cn 8th Idarch 20L and signed on ils behalf by Richard Neely Church Warden Hilary Chesl-ir8 Tream ## Notes to Financial Statements ## 1 Policies The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of the PCC, together with applicable accounting standards and the Statement of Recommended Practice, Accounting and Reporting by Charities SORP (2015 FRSSE). The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. ## **Funds** General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted. The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body or those that are informal gatherings of church members. ## **Incoming Resources - Voluntary Income and capital sources** Collections are recognised when received by or on behalf of the PCC. Planned giving receivable under Gift Aid is recognised only when received. Income tax recoverable on Gift Aid donations is recognised when the donation is received. Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain. Funds raised by fund raising events are accounted for gross. Sales of books and magazines are accounted for gross. ## Income from Investments Dividends are accounted for when due and payable. Interest entitlements are accounted for as they accrue. Tax recoverable on such income is recognised in the same accounting year. ## Gains and losses on Investments Realised gains or losses are recognised when investments are sold. Unrealised gains or losses are accounted for on revaluation of investments at 31st December. ## **Resources Used** ## Grants Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC. ## Activities directly relating to the work of the church The diocesan parish share is accounted for in the period to which it relates. Any parish share unpaid at 31st December is provided for in these accounts as an operational (though not legal) liability and is shown as a creditor in the Balance Sheet P a g e | **12** ## **Fixed Assets** Consecrated property and moveable church furnishings Consecrated and beneficed property of any kind is excluded from the accounts by s.10(2)(a) and (c) of the Charities Act 2011 Moveable church furnishings are listed in the church's Inventory which can be inspected (at any reasonable time). They are capitalised at cost and depreciated in the accounts over their currently anticipated useful economic life (initially over 4 years) on a straight-line basis. All expenditure incurred in the year on consecrated or beneficed buildings, individual items under £1,000 or on the repair of moveable church furnishings acquired before 1st January 2003 is written off. Heating System replacement 2020 not capitalised due to the nature of the project. Equipment used within the church premises is depreciated on a straight line basis over 4 years except computer equipment which is over 3 years. Individual items of equipment with a purchase price of £1,000 or less are written off when the asset is acquired. ## **Investments** COIF Charity Fund Investments are valued at market value at 31st December. Cashed in November 2020 ## **Current Assets** Amounts owing to the PCC at 31st December in respect of fees, rents or other income are shown as debtors less provision for amounts that may prove uncollectible. Short-term deposits include cash held on deposit either with National Savings or National Westminster Bank. The PCC will periodically review where our investments are held to gain the best return. ## **Reserves** ## **Unrestricted funds** . It is the policy of this church to keep at least three months running costs in reserve to cover unforeseen emergencies. **Designated funds** are set aside for a particular purpose with an identified time frame. In view of the nature of the historic building the PCC will also aim to add £5k to designated reserves each year to cover work due at quinquennial inspections. **Restricted funds** are kept and only used for their intended purposes The PCC understand their responsibility to ensure that the reserves are used to gain the maximum benefit for the parish in its pursuit of the whole mission of the church. This policy will be reviewed annually prior to the APCM. P a g e | **13** 2 Incoming Resources 2021 26,607.80 1,466.00 963.08 691.38 1,032.59 918.34 7,403.70 2020 28,367.75 1,964.00 1,515.21 733.47 3,560.41 2,407.41 8,632.82 Tax efficient planned givin8 Other planned giving Other collections at services Occasional Gift Aid Envelopes Other Givin8 & Donations - Non-Recurrin8 Special Appeals All tax recovered through Gift Aid Legacies received Non-RecurrinB Grants Fund Raisin8 Events Dividends & I nterest Total Parochial Fees Income Coffee, Bookstall, Ma8azine etc Village Xchange Hall Lettin8S Insurance Claims Reimbursement of costs by other Parishes Sale of Fixed Assets Other Income/lBad Debt Write offj | Totsl Income 22,797.00 2,296.50 60.69 3,421.00 255.50 34,928.14 2,329.75 40,578.18 274.25 171.50 2,152.00 83.00 25,725.96 1,437.50 3,148.19 2,062.00 123.36 88.80 I08,443.02￿1I9,739￿G ## 3 Resources Expended - 4 Staff Costs (including Pension) P a g e | **15** ## 5 Assets for use by the PCC ## 6 Debtors ## 7 Creditors P a g e | **16** P2rochi21 Fees Note [)BF, as prepared by the Archbishops, Council under the Ecclesiastical Fees Measure 1986. The baLince relates to charges ah IIKed by the PCC, for extras such as bells, flower5 and special heatin& or paid to visiting ministtr& Readers or Non-stipendkai y Ministers as set out in the DBPS Parochkil Fees policy Of these fees onty the amount due to the PCC (statutory & non4tatutoryl is shown above as legally the amount due to the DBF and other ministers las set out in the D8F policy) should not be treated as PCC incorr Burin8 the year. the PCC receNed ￿roth￿l1 ftts totalir¢ SuDJtory Fees due to the PCC totalkd Situtory Fees due to the DBF totslled SIDJtory Fees paid to visiting minister&ReaderslNSMs totslled Tlk PCC also re(eivedllusedl Deposits for the followingyear totslling ÉLI,147.00 (2,883.00 Ll,*41.00 L3J23.00 L406.00 Iii toral the PCC repaid the followir¢ Fees thJrir¢ the year Payment to DBF Olstst￿ory Fees Payment to ￿SIti￿* mini5ter51Reader51N5Ms iThis excl￿￿5 fee5 for SurLday Sernte51 Bolonce OW￿ ￿ yeorryend finc in cr￿110￿51 1,*41.00 3923.00 £133.40 £U.45 ## 8 Fund details **Fabric Fund** - donations given specifically for the restoration and upkeep of the Building **Church Rooms** - Hall lettings and income designated for the upkeep of the fabric of the building **The Bell Fund -** donations given specifically for the restoration and upkeep of the bells and ringing chamber **Covid Response** - Grants and donations to help in the community to alleviate need and aid recovery from the pandemic. **Tourism** – Grants and donations to enhance the visitor experience. **Youth Fund** - Grants and donations for the benefit of the Children and Young people of St Mary's P a g e | **18** ## Independent Examiner’s Report ## **Respective responsibilities of the Trustees and Independent Examiner** The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - Follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the 2011 Act; and - State whether particular matters have come to my attention. ## **Basis of Independent Examiner’s Statement** My examination was carried out in accordance with the General Directions given by the Charity Commission. My examination included a review of the accounting records to ensure records are kept by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts. ## **Independent examiners statement** In connection with my examination, no matter has come to my attention - 1) Which give me reasonable cause to believe that in any material respect the requirements - a) To keep accounting records in accordance with s.130 of the 2011 Act; or - b) To prepare accounts which accord with these accounting records have not been met; or - 2) To which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Sara Coupe 1 Woodhead Close, NG21 9RE 21[st] March 2022 P a g e | **19**