## **Trustees’ Annual Report for the period** **From 1 April 2022 To 31 March 2023** **Charity name: Hangleton and West Blatchington Food Bank** ## **Charity registration number: 1171532** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the CIO is the relief of
financial hardship among people living in
the Hove area by providing such persons
with emergency food and other urgently
needed domestic supplies which they could
not otherwise afford through lack of means.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main activities are to:
Provide essential food and toiletries for
those living in food poverty in the Hove
area.
To liaise with referral organisations-
accepting new referrals and understanding
client’s needs.
To signpost clients to other support
available in the area.
To manage volunteers and their training.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|When planning our activities for the year
the Trustees have considered the Charity
Commission’s guidance on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|When individuals and families access the
charity, they receive enough food, including
fresh bread, cheese, fruit and vegetables to
provide sustenance for the week ahead.
This has had the effect of relieving hunger
and the stress and anxiety that is
associated with this.
In addition, clients have been signposted to
debt advice services to help them resolve
some of the causes of their food poverty –
including free debt and welfare benefits
advice.
The benefits of this have been that the
beneficiaries have reported an
improvement in their health and wellbeing
and in their ability to provide themselves
and their families with regular and healthy
meals.
The Food Bank has also benefited the local
community by building a strong network of
volunteers (some of whom are former
users of the Food Bank). Also, by
developing partnerships with local
community organisations, such as
secondary and primary schools, churches
and local businesses. This has resulted in
a raising of awareness about the causes of
food poverty and has given these groups
an opportunity to be involved in the aims
and objectives of the charity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41| |---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Our income has greatly increased over the
past three years. This is mainly due to the
generosity of our local community. We are
in a far healthier financial position than in
previous years. This will allow us to
continue to provide a service and to buy in
food when donations are not sufficient to
replenish our stocks. It was the sixth year
we employed a Food Bank Co-ordinator.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We have one employee, our Food Bank
Co-ordinator; this person is employed on a
contract for 12 months. We therefore
ensure that we have sufficient reserves to
pay salary, tax, NI and Pension for the 12
months ahead when the contract is
renewable. The funds required for this are
£15298.45 per annum.
In May 2023, we appointed a Cover Co-
ordinator on a zero-hours contract.| |Amount of reserves held|Para 1.22|£67,317.37| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We need to continue to be able to cover the
Food Bank Co-ordinator’s salary and
associated costs every year, as well as
buying food, when necessary, to maintain
our stock levels. The increase in the cost of
living, particularly food and heating, has
increased the number of clients. Without
donations and grants we could not continue
to run the Food Bank.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our main source of income has been from
donations from within our community. We
have also received some grants.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|The cost of living crisis and higher
unemployment will put pressure on our
operations and ability to meet the resulting
increasing number of clients.| |||| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||The Hangleton and West Blatchington
Food Bank is registered with the Charity
Commission as required by the 2011
Charities Act.| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Our governing document is a Constitution
of a Charitable Incorporated Organisation
whose only voting members are the charity
trustees| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed trustees must be appointed by a
resolution passed at a properly convened
meeting of the charity trustees. In selecting
individuals for appointment as charity
trustees, the charity trustees must have
regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.
There are two nominated trustees who are
appointed by the Rector of St Peter’s, West
Blatchington and the Priest of St George’s
Roman Catholic Church, West
Blatchington. Both are appointed for a term
of 3 years.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Hangleton and West Blatchington Food Bank| |---|---| |Other name the charity uses|N/A| |Registered charity number|1171532| |Charity’s principal address|The Rectory, St Peter's Church
23 Windmill Close
HOVE
East Sussex
BN3 7LJ| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||Jonathan Patrick Cooke|Chair||| ||AndyJohn Wolage|Treasurer||| ||Rosamond Morris|||| ||Karen Jane Belton|||| ||KellyBiggs|||| ||William George Berry||Resigned
19.9.2023|| ||Jude Bobbi Fletcher|||| ||Catherine O’Shea|||| ||Anna MacDonald Samuelsson|||| ||Fr Tony Milner||Appointed
21.6.2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** |Thetrusteesdeclare th
Signedonbehalf of the|attheyhaveapproved thetruste
charity'strustee|es'report above.| |---|---|---| |Signature(s)
Fullname(s)|C'*,TttEff.(\.[E0'St\
la*'tn* ffi;fr,r| |Position(egSecretary,
Chair, etc)|Tt\r,is-fE€|frr^s@| |Date|L1 /ulLo?s|| Hangleton & West Blatchington Food Bank Profit and Loss Statement For the period from 0110412022 to 0110412023 0110412023 Income Donations 31,570.53 Fundraising Grants 5.963.28 2.000.00 Interest 2S2.43 Standing Orders 18,987.68 Total- Incom• 58,773.92 Less.. Expenses Accounting fees 288.00 Coordinator invoice lor setvices Employee Pension Fareshare 518.17 Insurance 480.74 Mis￿lIaneOUS 24,097.88 Printing and stationery Recipe of the week 249.98 Salaries 14,033.94 Supplies Tax & National Insurance 23,240.39 746.34 Telephone Training Trolleys, PPE & Other materials 1.706.19 Website hosting Total- Expenses 364.29 65.725.92 Nat proflt Ilossl 16,9S2.001 Hangleton & West Blatchington Food Bank Balance Sheet As at 0110412023 0110412023 Ass8ts Cash & cash equivalents 67,317.37 Liabilities EtMploye8 clearing 8ccount Net assets 67,317.37 Equity Retained earnings 67.317.37 Toial equity 67.317.37 Hangleton & West Blatchington Food Bank General Ledger Summary For the period from 0110412022 to 0110412023 Opening balance Total debits Total credits Net movement Closing balance Income Donations 31.570.53 31,570.53 Cr Fundraising Grants 5.963.28 5,963.28 Cr 2.000.00 2,000.00 Cr Interest 252.43 252.43 Cr Standing Orders Expansas Accounting fees 18,987.68 18,987.68 Cr 288.00 288.00 Dr Coordinator invoice for servioes EtMploye8 P8nsion 518.17 518.17 Dr Far8Share Insurance 480.74 480.74 Dr Miscellaneous 24.097.88 24,097.88 Di Printing and station8ry 249.98 249.98 Di Recipe of the w8ek Salaries 14.033.94 14.033.94 Dr Supplies Tax & National Insurance 23.552.21 311.82 23.240.39 Dr 746.34 746.34 Dr T8lephon8 1,706.19 1,706.19 Dr Training Trolleys. PPE & Other m8t8rials Wgbsitg hosting 364.29 364.29 Dr Profit Ilossl for the period 6,952.00 Assets Cash & cash equivalents Liabilities 74,269.37 Dr 59.085.74 66,037.74 6,952.00 Cr 67,317.37 Dr Employee clearing account Equity Retained earnings 74,269.37 Cr 6,952.00 6,952.00 Dr 67,317.37 Cr 132,075.48 132,075.48 EXAMINERS REPORT for West Blatchi ODF I r¢port on th¢ A￿Unts of the Organisation forth¢ pryiod ended 31 March 2023 which are set out on page l. R￿P￿tIVe R￿Ponsibl]It￿$ ofTrugleeJ Etsminer As the organisation's tnJstces you are responsible for the preparation of the Accounts: The Organisation's tnths consider that an audit is not required and that an independent examination is needed. It is my responsibility to: Examine the accounts. To state whether particular matters have come to my attention. BAg10 of Independent Examlnerfl Report My examination was carried out in accord￿ wilh the Genernl Ditt¢tion$ given by the Chtirity Commissioners. An examination includes & review of the accounting records kept by the or8anisation and a ¢omparison of th¢ A¢¢ounts pr¢S¢nI￿ with those records. It also includes consideration of any unusual items or disclosures in the Accounts and sc¢kin8 explanations from you as trustees concernin8 any such matters. The wjures undcrtak¢n do not provide all the evidence that would be required in an audi( and consequently I do not express an audit opinion on the view given by the Accounts. Independent ExamlneVJ Statement In conne¢tion with my &x4mination. no matter has come to my attention: l) Which 8ivcs mc rwonable cause to beli¢ve that has be¢n any mthtsrl￿ errors or omissions. or 2) To which. in my opinion, Att¢nlion should b¢ drnwn to ¢n4ble a proper understsndin8 of th¢ Accounts to be reached. 3) Th¢re 15 a balance in the accounts for £30 cash in han(L thi$ kN)ks to be • prtty ac￿unt. I ¢ould not V¢Tify this figur@ although du¢ to th¢ small amount it does not s¢em r¢l¢vant. M J Boxall, AFA. AAIA Shorellne Atcouutants IAmlt 25 CllntoM PIAee Seaford East Sussex BN25 INP MarkJBotslJ.... ..J)gte...... 2SIS7.23.......