## **Trustees’ Annual Report for the period** **From 1 April 2021 To 31 March 2022** **Charity name: Hangleton and West Blatchington Food Bank** ## **Charity registration number: 1171532** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the CIO is the relief of
financial hardship among people living in
the Hove area by providing such persons
with emergency food and other urgently
needed domestic supplies which they could
not otherwise afford through lack of means.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main activities are to:
Provide essential food and toiletries for
those living in food poverty in the Hove
area.
To liaise with referral organisations-
accepting new referrals and understanding
client’s needs.
To signpost clients to other support
available in the area.
To manage volunteers and their training.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|When planning our activities for the year
the Trustees have considered the Charity
Commission’s guidance on public benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|| Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|When individuals and families access the
charity, they receive enough food, including
fresh bread, cheese, fruit and vegetables to
provide sustenance for the week ahead.
This has had the effect of relieving hunger
and the stress and anxiety that is
associated with this.
In addition, clients have been signposted to
debt advice services to help them resolve
some of the causes of their food poverty –
including free debt and welfare benefits
advice.
The benefits of this have been that the
beneficiaries have reported an
improvement in their health and wellbeing
and in their ability to provide themselves
and their families with regular and healthy
meals.
The Foodbank has also benefited the local
community by building a strong network of
volunteers (some of whom are former
users of the Foodbank). Also, by
developing partnerships with local
community organisations, such as
secondary and primary schools, uniformed
groups, churches and local businesses.
This has resulted in a raising of awareness
about the causes of food poverty and has
given these groups an opportunity to be
involved in the aims and objectives of the
charity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||Achievements against
objectives set|Para 1.41|| |---|---|---|---| Performance of fundraising activities against objectives Para 1.41 set Investment performance Para 1.41 against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Our income has greatly increased over the
past two years. This is mainly due to the
generosity of our local community and also
a number of donations after the death of
one of our trustees. We are in a far
healthier financial position than in previous
years. This will allow us to continue to
provide a service and to buy in food when
donations are not sufficient to replenish our
stocks. It was the fifth year we employed a
Food Bank Co-ordinator.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We have one employee, our Food Bank
Co-ordinator; this person is employed on a
contract for 12 months. We therefore
ensure that we have sufficient reserves to
pay salary, tax, NI and Pension for the 12
months ahead when we renew the contract.
The funds required for this are £11666.46
per annum.| |Amount of reserves held|Para 1.22|£74,269.37| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We need to continue to be able to cover
the Food Bank Co-ordinator’s salary and
associated costs every year, as well as
buying food, when necessary, to maintain
our stock levels. Since the start of the covid
pandemic we have noticed a steady rise in
client numbers. Without these funds we
could not continue to run the food bank.| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our main source of income has been from
donations from within our community.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|A recession with rising inflation and costs,
especially energy and higher
unemployment will put pressure on our
operations and ability to meet the resulting
increasing number of our clients.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||The Hangleton and West Blatchington
Food Bank is registered with the Charity
Commission as required by the 2011
Charities Act.| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Our governing document is a Constitution
of a Charitable Incorporated Organisation
whose only voting members are its charity
trustees| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed trustees must be appointed by a
resolution passed at a properly convened
meeting of the charity trustees. In selecting
individuals for appointment as charity
trustees, the charity trustees must have
regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.
There are two nominated trustees who are
appointed by the Rector of St Peter’s, West
Blatchington and the Priest of St George’s
Roman Catholic Church, West
Blatchington. Both are appointed for a term
of3 years.| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Hangleton and West Blatchington Food Bank| |---|---| |Other name the charity uses|N/A| |Registered charity number|1171532| |Charity’s principal address|The Rectory, St Peter's Church
23 Windmill Close
HOVE
East Sussex
BN3 7LJ| ||| **Names of the charity trustees who manage the charity** |1
2
3
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5
6
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20|**Trustee name**|**Office (if**
**any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (ifany)**| |---|---|---|---|---| ||Jonathan Patrick Cooke|Chair||Current trustees| ||AndyJohn Wolage|Treasurer||| ||Rosamond Morris|||| ||Karen Jane Belton|||| ||KellyBiggs|||| ||William George Berry|||| ||Jude Bobbi Fletcher|||| ||Patricia Rupply||Appointed April 2021
Died November 2021|| ||Colmcille Lennon||Resigned 24thJanuary2022|| ||Fabiola de la Garza||Resigned 24thJanuary2022|| ||John Trounce||Resigned 21stMarch 2022|| ||Catherine O’Shea||Appointed 21stMarch 2022|| ||Anna MacDonald Samuelsson||Appointed 21stMarch 2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **Hangleton & West Blatchington Food Bank** ## **Profit and Loss Statement** ## **For the period from 2021-04-01 to 2022-03-31** |**Hangleton & West Blatchington Food Bank**
**Profit and Loss Statement**
**For the period from 2021-04-01 to 2022-03-31**|| |---|---| ||**2022-03-31**| |**Income**
Donations
Fundraising
Grants
Interest
Standing Orders
**Total — Income**
**Less: Expenses**
Accounting fees
Coordinator invoice for services
Employee Pension
FareShare
Insurance
Miscellaneous
Printing and stationery
Recipe of the week
Salaries
Supplies
Tax & National Insurance
Telephone
Training
Trolleys, PPE & Other materials
Website hosting
**Total — Expenses**|**27,281.96**
**8,770.33**
**853.00**
**70.06**
**11,545.00**| ||**48,520.35**| ||**288.00**
**-**
**361.32**
**-**
**458.62**
**8,870.11**
**-**
**-**
**11,070.88**
**25,033.68**
**234.26**
**437.93**
**-**
**749.12**
**388.68**| ||**47,892.60**| ||| |**Net profit (loss)**|**627.75**| Page 1 of 1 ## **Hangleton & West Blatchington Food Bank** ## **General Ledger Summary** ## **For the period from 2021-04-01 to 2022-03-31** ||**Opening**|**Total debits**|**Total**|**Net**|**Closing**| |---|---|---|---|---|---| ||**balance**||**credits**|**movement**|**balance**| |**Income**|||||| |Donations||**-**|**27,281.96**|27,281.96 Cr|| |Fundraising||**-**|**8,770.33**|8,770.33 Cr|| |Grants||**-**|**853.00**|853.00 Cr|| |Interest||**-**|**70.06**|70.06 Cr|| |Standing Orders||**-**|**11,545.00**|11,545.00 Cr|| |**Expenses**|||||| |Accounting fees||**288.00**|**-**|288.00 Dr|| |Coordinator invoice for services||**-**|**-**|-|| |Employee Pension||**361.32**|**-**|361.32 Dr|| |FareShare||**-**|**-**|-|| |Insurance||**458.62**|**-**|458.62 Dr|| |Miscellaneous||**8,870.11**|**-**|8,870.11 Dr|| |Printing and stationery||**-**|**-**|-|| |Recipe of the week||**-**|**-**|-|| |Salaries||**11,070.88**|**-**|11,070.88 Dr|| |Supplies||**25,078.44**|**44.76**|25,033.68 Dr|| |Tax & National Insurance||**234.26**|**-**|234.26 Dr|| |Telephone||**437.93**|**-**|437.93 Dr|| |Training||**-**|**-**|-|| |Trolleys, PPE & Other materials||**749.12**|**-**|749.12 Dr|| |Website hosting||**388.68**|**-**|388.68 Dr|| |**Profit (loss) for the period**||**627.75**|||| |**Assets**|||||| |Cash at bank|73,611.62 Dr|**48,565.11**|**47,937.36**|627.75 Dr|74,239.37 Dr| |Cash on hand|30.00 Dr|**-**|**-**|-|30.00 Dr| |**Liabilities**|||||| |Employee clearing account|-|**-**|**-**|-|-| |**Equity**|||||| |Retained earnings|73,641.62 Cr|**-**|**627.75**|627.75 Cr|74,269.37 Cr| |||**97,130.22**|**97,130.22**||| Page 1 of 1 ## **Hangleton & West Blatchington Food Bank** ## **Balance Sheet** ## **As at 2022-03-31** |**Hangleton & West Blatchington Food Bank**
**Balance Sheet**
**As at 2022-03-31**|| |---|---| ||**2022-03-31**| |**Assets**
Cash at bank
Cash on hand
**Total — Assets**
**Liabilities**
Employee clearing account|**74,239.37**
**30.00**| ||**74,269.37**| ||**-**| |**Net assets**|**74,269.37**| |**Equity**
Retained earnings|**74,269.37**| |**Total equity**|**74,269.37**| Page 1 of 1 RS REP RT for Hall leton West Blthtchin ton Fo baDk I r¢port on the Accounts of th¢ Organisation for th¢ period ended 31 Maroh 2022 which are set out on page l. Re4pe¢¢lve ReJpon8lblllttes of Trustee8 Ydnd ExAmlner As the organi5ation's trustees you are responsible for the preparntion of th¢ A¢counts' Th¢ Organisalion's lrnst¢¢s consider that an audit is not required and that An indep¢nd¢nt exomination is needed. It is my responsibility to: Examine the a¢¢ounts. To stat¢ wh¢th¢r particular matters hav¢ come to my attention. Ba81$ of Independent Examlner'8 Report My examination was carried out in ac¢ordance with the General Dir¢cti011S 8ivcn by the Charity Commissioners. An examination includes A r¢vi¢w of th¢ a￿Ountin8 r￿ordS kept by the organis&tion and a comparison of the Accounts pres¢nted with those records. It also includes considerntion of any unusual items or disclosures in the Accounts ond ￿kIng explanalion$ from you as trustees ¢on¢emin8 any su¢h matters. The procedur¢s undertak¢n do not provide all th¢ ¢vid¢nce that would be required in an audit, And consequently I do not expr¢5s an audit opinion on the view giv¢n by the Accounts. Independellt Examln¢r'8 Statement In connection with my examinktion. no matter has come to my att¢ntion: l ) Which 8ive• me reasonable cau% to b¢li¢v¢ that there has be¢n any material errors or omissions. or 2) To which. in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to b¢ r¢a¢hed. 3) Th¢re is a balance in th¢ a¢¢ounts for £30 cash in hand. this looks to be a petty ¢8sh account. I Could not verify this figure, although due to the small amount it does not se¢m relevant 4) Th¢ salary figure is higher than the fi8ures presented to the HMRC as the current ￿p10y¢¢ was paid as self4mploym¢nt before she was ¢mployed by the company M J Boxall, AFA, AAIA Shorelllle Aeeountsnts Llmlied 25 Cllntoll Pla¢e Seaford East Su88ex BN25 INP Mark J Boxau.. . mB.v.Oy.L￿........... D*le 1S!9 /IL