STEPS Club for Young People Trustees Annual Report
For the Financial Year Ending 31st March 2024
Section 1 – Basic Details
Charity Name: STEPS Club for Young People Charity Status: Charitable Incorporated Organisation Registration Number: 1171496
Address: STEPS Club for Young People 110 Chickerell Rd Weymouth Dorset DT4 0BT Office Number: 01305 771861 Trustee Names: Raj Lehal (Chairman) Martin Singer (Vice Chairman) Christopher Scally Clare Sutton Harrison Pothecary Anna Beech
Section 2 - Structure & Management
The Charity’s decisions are made by the Board of Trustees. The Board meets a minimum of four times per year (including an Annual General Meeting). There is an established procedure for the recruitment of Trustees (who must be proposed and approved by the Board). No Trustees are paid or remunerated (in money or in kind) and no funds are held as a ‘custodian trustee.’
The Charity has a Constitution and Codes of Conduct for Trustees and for Staff. The Charity also has a range of policies including Safeguarding & Child Protection, Equality & Diversity, Health & Safety and others.
Latest accounts are presented to each meeting of the Board of Trustees and annual accounts are presented to the Board at the first meeting following our financial year end (31[st] March).
The Charity runs a Youth Centre in Weymouth, Dorset (hereafter referred to as the ‘Club’). The Club is managed and run by a team of staff led by a Principal Youth Worker. The Charity ‘employs’ both paid and voluntary staff and delivers youth work providing educational, developmental and preventative opportunities for young people.
Section 3 – Activities & Objectives (2023-24)
Our main objectives for the year were:
i) Youth Work
To deliver effective youth work: providing young people with a safe and relevant space to meet, an attractive and enjoyable range of activities, educational and developmental opportunities and individual support.
This year, our objectives also included the progression of our new Youth Music Project and continuing the EOI phase of our Community Research Project.
ii) Fundraising
To ensure our fundraising strategy is developed and successful, maintaining a suitable level of Charity funds.
iii) Partners/User Groups
To ensure the building is utilised by a range of partners, providing further opportunities and support for young people as well as generating necessary income.
iv) Staffing
To continue to employ a team of staff who are skilled and qualified.
v) Building & Equipment
To suitably maintain the building, furniture, fittings and equipment.
Section 4 – Achievements, Performance and Public Benefit (2023-24)
The charity has continued to deliver high quality youth work with approx. 240 different young people accessing services at the Club. Our new Youth Music Project has brought something new to our offering and the Club (and young people) have contributed to the formation of the Weymouth & Portland Community Research Network and to local research.
The Club continues to be the hub of the community with a variety of clubs and organisations using our facilities and calling STEPS their home. The vast majority of these provide activities for young people and/or people with learning disabilities.
We have managed a financial surplus this year, thanks mostly to obtaining a number of new grants (including some welcome multi-year grants).
Special Notice: Building Lease
After many years of delays, the charity (as tenant) completed the Lease of the building from Dorset Council (as landlord) in November 2023. Providing the charity exists, this secures the future of the building as a youth centre for the period of the Lease (until 20[th] July 2063). This is an important step for the charity as it provides security of tenure.
Section 5 - Financial Review
There was an excess income for the year (2023-24) of £13,079.11. The total Charity funds held increased from £41,460.80 to £54,539.91 (as at 31[st] March 2024).
The Charity has no outstanding debts (liabilities) or assets (other than the funds held in our accounts). At the year end, the total of restricted funds (in the form of grants) was £8,100.00.
As a ‘Reserves Policy’, we aim to retain a minimum of 4 months of operating costs in our overall funds.
Restricted Funds
As at 31[st] March 2024, there were two restricted fund amounts in the Main Account:
-
£1,979.58 – remaining of £4,751.00 Youth Fund Round 5 grant from Dorset Council
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£6,120.42 – remaining of £14,689.00 Youth Music Trailblazers grant (year 1).
Both amounts are grants to be spent during the 2023-24 financial year meeting the costs of delivering work as specified in the grant applications/agreements.
Reserve Funds
The Charity’s policy is to hold a minimum of 3 months’ expenditure in reserve (in the Main Account). At 31[st] March 2024, the funds held in the Main Account equate to approximately 4.2 months of normal and current operational costs.
In addition, the Trustees aim to increase the funds held in the Sustainability Account to meet any significant future building repairs and emergencies.
The Board of Trustees of STEPS Club for Young People 29[th] May 2024
srEPS Club for Youn Peo A(C'ts 202>24 These are the full Charity accounts for STEPS Club for Young People for 2023-24. Shown here are the Charivs individual accounts followed by a Statement of Financial Assets which shows the income and expenditure for the year across all accounts/funds. totsl fund5 held. debtors. any restricted fvnds and the level of reseNe funds. STEPS aub for You Peo le General Fund Main Account Income and Ex nditsre - 1st .12023 to 31 March 2024 Income Sub5 Canteen Hiring Grants Donations Fundraislng Other 1638.89 563.14 36304.25 42380.( 8787.01 294.67 542.55 Totsl 90510.51 Research Pro ect Income Research Project Grants 20964.90 ndlture SupplieslEquipment PhonelBroadband Cleaning Building Contracts & Costs Utilities Staff Salaries/HMRC/Pensions Accountancy Costs Litences & D8S Costs 1155.94 804.30 4925.22 6047.81 12590.37 54526.02 216.C 402.91 Fundraising Costs Canteen Sundry Total 563.47 50.CKI 81688.04 Research Pro ndltu Research - Salary Research - Costs Research Totsl 15821.49 117.39 15938.88
Grdnd Total 97626.92 Trdn5fefs Out Balance Sheet as at 31st March 2024 Main Account as at 1st April 2023 Excess Income Net Transfers Out Balance as at 31st Marrh 2024 26242.95 13848.49 39191.44 Represented by: Maln Account Balance as at 31 March 2024 39191.44 STEPS aub for Youn Peo ramme Account Income and Ex ndlture- tst ri12023 to 31st March 2024 Incorne Totsl Transfers In Ex nditure Programme ACtivitS 761.43 Totsl 761.43 Balance Sheet as at 31st Mah 2024 Balance as at 1st April 2023 Excess Expenditure Net Transfers Balance as at 31st March 2024 209. 761.43 348.47 Repsented by.. Programrne alc Balance as at 31 March 2024 348.47
STEPS aub for Youn Peo Sustainabil. Account nditu ri12023 to 31st March 2024 Income and Ex -1st Income Total Transfer5 In Ex nditure Total Balance Sheet as at 31st March 2024 8alan as at 1st April 2023 Excess Income Net Transfers Balance as at 31st March 2024 15LXM).L)) IS(. Represented by= Sustalrkiblllty alc Balae as at 31 March 2024 150CKI.IXI STEPS aub for You Peo Pe Cash Account Ex nditure- 1st A ri12023 to 31st March 2024 Income Incorne Total ndlture Transfer to Main Account Total 7.95 7.95 Balance Sheet a5 at 31st March Z024 Cash held as at 1st April 2023 Excess Expenditure Balance as at 31st March 2024 7.95 7.95 Represented bv: C105in8 Balance as at 31st March 2024
Chari Financial Assets 202>24 lThi5 shows the totsl combined figure5 from the accounts shown above) Totsl Income & Ex nditufe - I ri12023 to 31° March 2024 Income Total 111.475.41 nditure Total 98,396.30 Balance Sheet as at 31 March 2024 Total Funds held as at ix April 2022 41.460.80 Excess Income 13,079.11 Totsl Funds held as at 31* March 2023 54.539.91 United Kingdom Research & Innovation IUKRII £IA53.96 The Research Project expenditure is claimed retr05pectivety on a quarterly basis frorn UKRI. This figure represents expenditure for March 2024 to be claimed back from UKRI in June 2024. Restricted Ful$ As at 31J¢ March 2024, there were tsvo restrirted fund amounts in the Main Account: 1. £1,979.58- remaining of £4.751.LKI Youth Fund Round 5 8fant from t)orset Council- the remaining £1,979.58 to be spent up to I September 2024 meetin8 the costs specified in the grant agreement. 2. £6.120.42- mainIng of £14,689.Crf) Youth Music Trailblazer$ 8rant- the remaining £6,120.42 to be spent up to I September 2024 meeting the costs Specified in the grant agreement. Note: Carried forward to 2024-25 is £3,750. from the Alice Ellen Cooper Dean Charitsble Foundation and £916.67 from UK Youth/Pears Foundation- tM)th of which are nstriCted. Reserve Funds The Charitvs policy is to hold a minimum of 3 ffK)nths' expenditure in reserve lin the Main Accountl. At 31 March 2024. the free/unrestricted reserve ftbnds held in the Main Account were E31.439.91. This equate5 to approximately 4.2 months of normal and current operational costs. In addition, the Trustees aim to increase the funds held in the Sustsinabilty Acmunt to meet any significant future building pairs and emergencie Signe Position Date ...