STEPS Club for Young People Trustees Annual Report
For the Financial Year Ending 31st March 2023
Section 1 – Basic Details
Charity Name: STEPS Club for Young People Charity Status: Charitable Incorporated Organisation
Registration Number: 1171496 Address: STEPS Club for Young People 110 Chickerell Rd Weymouth Dorset DT4 0BT Office Number: 01305 771861 Trustee Names: Raj Lehal (Chairman) Martin Singer (Vice Chairman) Christopher Scally (Treasurer) Clare Sutton Harrison Pothecary
Section 2 - Structure & Management
The Charity’s decisions are made by the Board of Trustees. The Board meets a minimum of four times per year (including an Annual General Meeting). There is an established procedure for the recruitment of Trustees (who must be proposed and approved by the Board). No Trustees are paid or remunerated (in money or in kind) and no funds are held as a ‘custodian trustee.’
The Charity has a Constitution and Codes of Conduct for Trustees and for Staff. The Charity also has a range of policies including Safeguarding, Equality & Diversity, Health & Safety and others.
Latest accounts are presented to each meeting of the Board of Trustees and annual accounts are presented to the Board at the first meeting following our financial year end (31[st] March).
The Charity runs a Youth Centre in Weymouth, Dorset (hereafter referred to as the ‘Club’). The Club is managed and run by a team of staff led by a Principal Youth Worker. The Charity ‘employs’ both paid and voluntary staff and delivers youth work providing educational, developmental and preventative opportunities for young people.
Section 3 – Activities & Objectives (2022-23)
Our main objectives for the year were:
i) Youth Work
To deliver effective youth work: providing young people with a safe and appropriate space to meet, an attractive and enjoyable range of activities, educational and developmental opportunities and individual support.
ii) Fundraising
To ensure our fundraising strategy is developed and successful, maintaining a suitable level of Charity funds.
iii) Partners/User Groups
To ensure the building is utilised by a range of partners, providing further opportunities and support for young people as well as generating necessary income.
iv) Staffing
To continue to employ a team of staff who are skilled and qualified.
v) Building & Equipment
To suitably maintain the building, furniture, fittings and equipment.
Section 4 – Achievements, Performance and Public Benefit (2022-23)
After reduced numbers in the previous year following the Pandemic, youth club sessions were well-attended during the year – most attendances were 25-60. In total, approximately 270 different young people participated in Club activities during the year. We delivered a range of developmental activities for young people and continued to have a focus on social interaction (which young people had missed out on during the Pandemic) and on mental health and other health-related learning.
Whilst we retain an emphasis on proactive, planned youth work with groups, the percentage of time youth workers spend on reactive 1-1 support work has increased further (it has risen steadily over the years, but increased more sharply this year, post-Pandemic).
The Club continues to be well-used by a wide variety of partners and community groups, providing activities and support for LGBTQ+ young people and for people with learning disabilities, as well as providing youth dance and football opportunities and fitness classes.
Section 5 - Financial Review
There was an excess expenditure for the year (2022-23) of £8,332.18. The total Charity funds held decreased from £49,792.98 to £41,460.80 (as at 31[st] March 2023).
The Charity has no outstanding debts (liabilities) or assets (other than the funds held in our accounts). As at 31[st] March 2023, the Club has one debtor (UKRI) who owe the Charity £1,768.08 (to be paid via our submission of quarterly claims).
Restricted Funds
As at 31[st] March 2023, there was one restricted fund amount in the Main Account:
- £3,394.14 – remaining of £4,916.12 Youth Fund Round 4 grant from Dorset Council. The remaining £3,394.14 to be spent up to 8[th] December 2023 meeting the costs specified in the grant application and agreement.
Reserve Funds
The Charity’s policy is to hold a minimum of 3 months’ expenditure in reserve (in the Main Account). At 31[st] March 2023, the free reserve funds held in the Main Account were £22,848.81. This equates to approximately 4.5 months of normal and current operational costs.
In addition, the Trustees aim to increase the funds held in the Sustainability Account to meet any significant future building repairs and emergencies. There is currently £15,000 in this account.
The Board of Trustees of STEPS Club for Young People 3[rd] May 2023
| Subs | 1393.37 |
|---|---|
| Canteen | 5AL24 |
| Hiring | 3s802.63 |
| Grants | 8634.98 |
| Donations | 2072.35 |
| Fundraising | 8948^84 |
| Other | 1,41.79 |
| Total | 57s01.20 |
| Expenditure | f |
| Supplies/Equipment | 651.06 |
| Phone/Broadband | 1283.16 |
| Cleaning | 3640.65 |
| BuildingContracts &Costs | 3984.33 |
| Utilities | 4896.23 |
| StaffSalaries/HMRC/Pensions | 46472.L8 |
| AccountancyCosts | 216.00 |
| Licences,Affiliations &DBSCosts | 255.70 |
| FundraisingCosts | ts22.90 |
| Canteen | 523.23 |
| Sundry | 78.84 |
| Total | 53464.28 |
| ResearchProiect Expenditure | f |
| Research - Salary | 1409.09 |
| Research - Costs | 358.99 |
| ResearchTotal | 1768.08 |
| GrandTotal | 65232.36 |
| TransfersOut | s00.00 |
| Balance Sheetasat31stMarch2 | 023 |
|---|---|
| f | |
| Main Accountasat LslApril2A22 | 34474.1,1, |
| ExcessExpenditure | -7731.16 |
| Net Transfers | -500.00 |
| Balanceasat31stMarch2023 | |
| Representedby: | |
| MainAccountBalance 31March2023 | 26242.95 |
| Total | |
|---|---|
| Transfers ln | |
| Expenditure | f |
| ProgrammeActivities | 601.02 |
| Total | 501.02 |
| Balance Sheetasat31stMarch2023 | |
| € | |
| Balanceasatl"stApril2022 | 3L0.92 |
| ExcessExpenditure | -60L.O2 |
| Net Transfers | 500.00 |
| Balanceasat31stMarch2023 | |
| Representedby: | |
| Programmea/cBalanceasat31March2023 | 209.90 |
| Total | 0.00 | |
|---|---|---|
| Transfersln | ||
| Expenditure | ||
| Total | 0.00 | |
| Balance Sheetasat 31st March2023 | ||
| t | ||
| Balanceasat 1st | April2022 | 15000.00 |
| Excesslncome | 0.00 | |
| Net Transfers | 0.00 | |
| Balanceasat31stMarch2023 | 15000.00 | |
| Representedby: | ||
| Sustainabilitya/cBalanceasat31March2023 | 15000.00 |
| lncome | f |
|---|---|
| Transfersfrommain a/c | 0.00 |
| Total | 0.00 |
| Expenditure | f |
| Equipment | 0.00 |
| Total | |
| Balance Sheetasat31stMarch2023 | |
| f | |
| Cashheldasat1stApril2022 | 7.95 |
| Excesslncome | 0.00 |
| Balanceasat 31st March2023 | 7.9s |
| Representedby: | |
| PettyCashheldasat31stMarch2023 | 7.95 |
| Total tncome&Expenditure-1'tApril2022to31't | March2023 |
|---|---|
| lncome | f |
| Total | 57,507.20 |
| Expenditure | f |
| Total | 65,833.38 |
| Balance Sheetalat31't March2023 | f |
| TotalFundsheldasat1'tApril2022 | 49,792.98 |
| ExcessExpenditure | 8,332.18 |
| TotalFundsheldasat 31't March2023 | 41,460.80 |
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