STEPS Club for Young People Trustees Annual Report
For the Financial Year Ending 31st March 2022
Section 1 – Basic Details
Charity Name: STEPS Club for Young People Charity Status: Charitable Incorporated Organisation
Registration Number: 1171496 Address: STEPS Club for Young People 110 Chickerell Rd Weymouth Dorset DT4 0BT Office Number: 01305 771861 Trustee Names: Raj Lehal (Chairman) Martin Singer (Vice Chairman) Christopher Scally (Treasurer) Clare Sutton Claudia Moore Harrison Pothecary
Section 2 - Structure & Management
The Charity’s decisions are made by the Board of Trustees. The Board meets a minimum of four times per year (including an Annual General Meeting). There is an established procedure for the recruitment of Trustees (who must be proposed and approved by the Board). No Trustees are paid or remunerated (in money or in kind) and no funds are held as a ‘custodian trustee.’
The Charity has a Constitution and Codes of Conduct for Trustees and for Staff. The Charity also has a range of policies including Safeguarding & Child Protection, Equality & Diversity, Health & Safety and others.
Latest accounts are presented to each meeting of the Board of Trustees and annual accounts are presented to the Board at the first meeting following our financial year end (31[st] March).
The Charity runs a Youth Centre in Weymouth, Dorset (hereafter referred to as the ‘Club’). The Club is managed and run by a team of staff led by a Principal Youth Worker. The Charity ‘employs’ both paid and voluntary staff and delivers youth work providing educational, developmental and preventative opportunities for young people.
Section 3 – Activities & Objectives (2021-22)
Our main objectives for the year were:
i) Youth Work
To deliver effective youth work: providing young people with a safe and appropriate space to meet, an attractive and enjoyable range of activities, educational and developmental opportunities and individual support.
ii) Fundraising
To ensure our fundraising strategy is developed and successful, maintaining a suitable level of Charity funds.
iii) Partners/User Groups
To ensure the building is utilised by a range of partners, providing further opportunities and support for young people as well as generating necessary income.
iv) Staffing
To continue to employ a team of staff who are skilled and qualified.
v) Building & Equipment
To suitably maintain the building, furniture, fittings and equipment.
Section 4 – Achievements, Performance and Public Benefit (2021-22)
Following the considerable disruption of our service due to the Pandemic, staff (who had been furloughed) returned to work on 14[th] April 2021. We followed the guidelines provided by the National Youth Agency (and Public Health England) regarding opening as safely as possible. This meant that we had to limit the number of young people attending due to social distancing requirements and also implemented measures such as mask-wearing, hand sanitising and additional, regular cleaning. Most of these measures were lifted by the end of the year.
Due to the Pandemic and social distancing requirements, the numbers of young people attending were necessarily lower than normal and our programme of activities was modified. Nevertheless, we delivered a range of developmental activities for young people and had a particular focus on social interaction (which young people had missed out on) and on mental health and other health-related learning.
Section 5 - Financial Review
There was an excess expenditure for the year (2021-22) of £11,949.32. The total Charity funds held decreased from £61,734.35 to £49,792.98 (as at 31[st] March 2022).
The Charity has no outstanding debts (liabilities) or assets (other than the funds held in our accounts) and we currently hold no restricted funds.
As a ‘Reserves Policy’, we aim to retain a minimum of 3 months of operating costs in our overall funds.
Restricted Funds
As at 31[st] March 2022, there was one restricted fund amount in the Main Account:
- £3,000.00 – remaining of £4,889.00 Youth Fund Round 2 grant from Dorset Council.
The remaining £3,000 is to be spent up to 10[th] November 2022 meeting the costs specified in the grant application and agreement.
Reserve Funds
The Charity’s policy is to hold a minimum of 3 months’ expenditure in reserve (in the Main Account). At 31[st] March 2022, the funds held in the Main Account equate to approximately 6 months of normal and current operational costs.
In addition, the Trustees aim to increase the funds held in the Sustainability Account to meet any significant future building repairs and emergencies.
The Board of Trustees of STEPS Club for Young People
11[th] May 2022
STEPS Club for Young People Charity Accounts 2021-22
These are the full Charity accounts for STEPS Club for Young People for 2021-22.
Shown here are the Charity’s individual accounts followed by a Statement of Financial Assets which shows the income and expenditure for the year across all accounts/funds, total funds held and any restricted funds.
STEPS Club for Young People General Fund (Main Account)
- Income and Expenditure 1st April 2021 to 31 March 2022
| Income | £ | |
|---|---|---|
| Subs | 309.60 | |
| Canteen | 168.37 | |
| Hiring | 35447.90 | |
| Coronavirus Job Retention Scheme | 4783.03 | |
| Grants | 6889.00 | |
| Donations | 2964.77 | |
| Other | 301.00 | |
| Total | 50863.67 | |
| Expenditure | £ | |
| Supplies/Equipment | 543.25 | |
| Phone/Broadband | 1221.38 | |
| Cleaning | 3708.38 | |
| Building Contracts & Costs | 2336.28 | |
| Utilities | 6063.38 | |
| Staff Salaries/HMRC/Pensions | 48046.67 | |
| Licences, Affiliations & DBS Costs | 284.50 | |
| Fundraising Costs | 312.00 | |
| Canteen | 231.72 | |
| Petty Cash | 65.43 | |
| Total | 62812.99 | |
| Transfers Out | 10300.00 | |
| Balance Sheet as at 31st March 2022 | ||
| Main Account as at | 1st April 2021 | 56723.43 |
| Excess Expenditure | -11949.32 | |
| Net Transfers | -10300.00 | |
| Balance as at 31st March 2022 | 34474.11 | |
| Represented by: | ||
| Main Account Balance 31 March 2022 | 34474.11 |
STEPS Club for Young People Sustainability Account
- Income and Expenditure 1st April 2021 to 31st March 2022
| Income | £ | ||
|---|---|---|---|
| Total | 0.00 | ||
| Transfers In | 10000.00 | ||
| Expenditure | £ | ||
| Total | 0.00 | ||
| Balance Sheet as at 31st March 2022 | |||
| Balance as at 1st April 2021 | 5000.00 | ||
| Excess Income | 0.00 | ||
| Net Transfers | 10000.00 | ||
| Balance as at 31st March 2022 | 15000.00 | ||
| Represented by: | |||
| Sustainability a/c | Balance as at 31 March 2022 | 15000.00 |
STEPS Club for Young People Programme Account - Income and Expenditure 1st April 2021 to 31st March 2022
| Income | £ | |
|---|---|---|
| Total | 0.00 | |
| Transfers In | 300.00 | |
| Expenditure | £ | |
| Total | 0.00 | |
| Balance Sheet as at 31st March 2022 | ||
| Balance as at 1st | April 2021 | 10.92 |
| Excess Income | 0.00 | |
| Net Transfers | 300.00 | |
| Balance as at 31st March 2022 | 310.92 | |
| Represented by: | ||
| Programme a/c Balance as at 31 March 2022 | 310.92 |
STEPS Club for Young People Petty Cash Account
- Income and Expenditure 1st April 2021 to 31st March 2022
| Income |
£ |
|---|---|
| Total | 0.00 |
| Expenditure |
£ |
| Total | 0.00 |
| Balance Sheet as at 31st March 2022 | |
| Cash held as at 1st April 2021 | 7.95 |
| Excess Expenditure | 0.00 |
| Closing Balance as at 31st March 2022 | 7.95 |
| Represented by: | |
| Petty Cash held as at 31st March 2022 | 7.95 |
Charity Financial Assets 2021-22
(This shows the total combined figures from the accounts shown above)
Total Income & Expenditure - 1[st] April 2021 to 31[st] March 2022
| Income | £ |
|---|---|
| Total | 50,863.67 |
| Expenditure | £ |
| Total | 62,812.99 |
| Balance Sheet as at 31st March 2022 | |
| £ | |
| Total Funds held as at 1stApril 2021 | 61,734.35 |
| Excess Expenditure | 11,949.32 |
| Total Funds held as at 31st March 2022 | 49,792.98* |
*Figure now including £7.95 held as petty cash not previously included in Total Funds.
Restricted Funds
As at 31[st] March 2022, there was one restricted fund amount in the Main Account:
- £3,000.00 – remaining of £4,889.00 Youth Fund Round 2 grant from Dorset Council
The remaining £3,000 is to be spent up to 10[th] November 2022 meeting the costs specified in the grant application and agreement.
Reserve Funds
The Charity’s policy is to hold a minimum of 3 months’ expenditure in reserve (in the Main Account). At 31[st] March 2022, the funds held in the Main Account equate to approximately 6 months of normal and current operational costs.
In addition, the Trustees aim to increase the funds held in the Sustainability Account to meet any significant future building repairs and emergencies.
Signed …………………………………………………………
Position ……………………………………………………… Date …………………………………………………..
STE CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of STEPS Club for Young People On accounts for the yoar ended March 2022 Charity no lif any) 1171496 Set out on pag88 ([enlber to Indude the page numbers of aijdnional sheets) I report to the trustees on my examination of the accounts of the abov8 tharity {'the Trust.) for the y8ar ended 3110312022. Responslblllties and basis of report As the charty's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of th8 Charities Act 2011 ('the Acl.). I report in respèct of my examination of thè Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5){b) of the Act. Independent tThe chws gross income exceeded £250,000 d l am qualified to examinerfs statsment undertake the èxqmination by being a qualified mem of linsert name of applicable listed bobyjl. Delete I l if not applicable. I have completed my examination. I confinn that no material matters have come to my attention in Gonnection with the examination (otheTrt -disc1 ') which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordan with section 130 of the Charities Acl., or the accounts did not accord with the accounting records; or the accounts did not Gomply with the applicable requirements concerning the fom and content of accounts set out in the Charitiés (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a mattèr considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Slgned: Dato: Nama: Mo Newport R•l•vant professional IER Oct 2018
qualification{sl or body (If any): Addrass: 21 Viscount Road Weymouth Dorset DT4 9EP Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of Charity a¢¢ounts: directions and guidance for examiners). Give here brief detsils of any items that the examiner wish88 to disclose. None IER Oct 2018