STEPS Club for Young People Trustees Annual Report
For the Financial Year Ending 31st March 2021
Section 1 – Basic Details
Charity Name: STEPS Club for Young People Charity Status: Charitable Incorporated Organisation
Registration Number: 1171496 Address: STEPS Club for Young People 110 Chickerell Rd Weymouth Dorset DT4 0BT Office Number: 01305 771861 Trustee Names: Raj Lehal (Chairman) Martin Singer (Vice Chairman) Christopher Scally Clare Sutton Claudia Moore Harrison Pothecary
Section 2 - Structure & Management
The Charity’s decisions are made by the Board of Trustees. The Board meets a minimum of four times per year (including an Annual General Meeting). There is an established procedure for the recruitment of Trustees (who must be proposed and approved by the Board). No Trustees are paid or remunerated (in money or in kind) and no funds are held as a ‘custodian trustee.’
The Charity has a Constitution and Codes of Conduct for Trustees and for Staff. The Charity also has a range of policies including Safeguarding & Child Protection, Equality & Diversity, Health & Safety and others.
Latest accounts are presented to each meeting of the Board of Trustees and annual accounts are presented to the Board at the first meeting following our financial year end (31[st] March).
The Charity runs a Youth Centre in Weymouth, Dorset (hereafter referred to as the ‘Club’). The Club is managed and run by a team of staff led by a Principal Youth Worker. The Charity ‘employs’ both paid and voluntary staff and delivers youth work providing educational, developmental and preventative opportunities for young people.
Section 3 – Activities & Objectives (2020-21)
Our main objectives for the year were:
i) Youth Work
To deliver effective youth work: providing young people with a safe and relevant space to meet, an attractive and enjoyable range of activities, educational and developmental opportunities and individual support.
ii) Fundraising
To ensure our fundraising strategy is developed and successful, maintaining a suitable level of Charity funds.
iii) Partners/User Groups
To ensure the building is utilised by a range of partners, providing further opportunities and support for young people as well as generating necessary income.
iv) Staffing
To continue to employ a team of staff who are skilled and qualified.
v) Building & Equipment
To suitably maintain the building, furniture, fittings and equipment.
Section 4 – Achievements, Performance and Public Benefit (2020-21)
This financial year was entirely different from all others to date due to the effects of the Coronavirus Pandemic. Due to government/Public Health England preventative measures (including ‘lockdowns’), from late March 2020, we were unable to run any youth work sessions during the year. All staff were furloughed throughout the year under the government’s Coronavirus Job Retention Scheme (CJRS) and received 80% of salaries. All user-groups had stopped attending by the start of the financial year (1[st] April 2020) and, whilst some were able to return later in the year, our income from hiring was greatly reduced.
However, as we were able to successfully apply for several grants during the financial year (and because most of our staffing costs were met by the furlough scheme), we had a significant excess income for the year.
For details of the benefits of our work during a ‘normal year’ (when we are operational), please see Annual Reports from previous or subsequent years.
Section 5 - Financial Review
There was an excess income for the year (2020-21) of £52,550.10. The total Charity funds held increased from £9,184.25 to £61,734.35 (as at 31[st] March 2021).
The Charity has no outstanding debts (liabilities) or assets (other than the funds held in our accounts) and we currently hold no restricted funds.
As a ‘Reserves Policy’, we aim to retain a minimum of 4 months of operating costs in our overall funds.
Restricted Funds
As at 31[st] March 2021, there were two restricted fund amounts in the Main Account:
-
£3,500.00 - grant from Active Dorset (Satellite Clubs programme)
-
£6,100.00 - grant from Dorset Council (Youth Fund)
Both amounts are grants to be spent during the 2021-22 financial year meeting the costs of delivering work as specified in the grant applications/agreements.
Reserve Funds
The Charity’s policy is to hold a minimum of 3 months’ expenditure in reserve (in the Main Account). At 31[st] March 2021, the funds held in the Main Account equate to approximately 9.5 months of normal and current operational costs.
In addition, the Trustees aim to increase the funds held in the Sustainability Account to meet any significant future building repairs and emergencies.
The Board of Trustees of STEPS Club for Young People 21[st] July 2021
STEPS Club for Young People
Charity Accounts 2020-21
These are the full Charity accounts for STEPS Club for Young People for 2020-21.
Shown here are the Charity’s individual accounts followed by a Statement of Financial Assets which shows the income and expenditure for the year across all accounts/funds, total funds held and any restricted funds.
STEPS Club for Young People General Fund (Main Account)
- Income and Expenditure 1st April 2020 to 31 March 2021
| INCOME | £ | |
|---|---|---|
| Hiring | 14681.47 | |
| HMRC Employment Allowance Rebate | 8543.39 | |
| Grants | 39600.00 | |
| Coronavirus Job Retention Scheme | 37939.62 | |
| Donations/Fundraising | 4583.15 | |
| TOTAL | 105347.63 | |
| EXPENDITURE | £ | |
| Supplies/Equipment | 368.36 | |
| Phone/Broadband | 1173.69 | |
| Cleaning | 2481.12 | |
| Staff Salaries/HMRC/Pensions | 42797.43 | |
| Licences & Affiliations | 205.50 | |
| Fundraising Costs | 312.00 | |
| Building Contracts & Costs | 1585.17 | |
| Utilities | 3802.46 | |
| Petty Cash | 71.80 | |
| TOTAL | 52797.53 | |
| Balance Sheet as at 31st March 2021 | ||
| Main Account Balance as at 1stApril 2020 | 4173.33 | |
| Excess Income | 52550.10 | |
| Balance as at 31st March 2021 | 56723.43 | |
| Represented by: | ||
| Main Account Balance as at 31 March 2021 | 56723.43 |
STEPS Club for Young People Sustainability Account
- Income and Expenditure 1st April 2020 to 31st March 2021
| Income Total Expenditure Total Balance Sheet as at 31st March 2021 Balance as at 1st April 2020 Excess Income Balance as at 31st March 2021 Represented by: Sustainability a/c Balance as at 31 March 2021 STEPS Club for Young People Programme Account Income and Expenditure- 1st April 2020 to 31st March 2021 Income Total Expenditure Total Balance Sheet as at 31st March 2021 Balance as at 1st April 2020 Excess Income Balance as at 31st March 2021 Represented by: Programme a/c Balance as at 31 March 2021 |
£ 0.00 0.00 5000.00 0.00 5000.00 5000.00 £ 0.00 0.00 10.92 0.00 10.92 10.92 |
£ 0.00 0.00 5000.00 0.00 5000.00 5000.00 £ 0.00 0.00 10.92 0.00 10.92 10.92 |
|---|---|---|
| 0.00 | ||
| 0.00 | ||
| 10.92 0.00 |
||
| 10.92 | ||
| 10.92 |
STEPS Club for Young People Petty Cash Account
- Income and Expenditure 1st April 2020 to 31st March 2021
| Income Transfers from Main Account Total Expenditure Equipment Total Balance Sheet as at 31st March 2021 Cash held as at 1st April 2020 Excess Expenditure Closing Balance as at 31st March 2021 Represented by: Petty Cash held at 31st March 2021 |
£ 71.80 |
|---|---|
| 71.80 | |
| 71.80 | |
| 71.80 | |
| 7.95 0.00 |
|
| 7.95 | |
| 7.95 |
(This shows the total combined figures from the accounts shown above)
CHARITY FINANCIAL ASSETS 2020-21
Total Income & Expenditure 1[st] April 2020 to 31[st] March 2021
| Income | £ |
|---|---|
| Total | 105,419.43 |
| Expenditure | £ |
| Total | 52,869.33 |
| Balance Sheet as at 31st March 2021 | |
| £ | |
| Total Funds held as at 1stApril 2020 | 9,184.25 |
| Excess Income | 52,550.10 |
| Total Funds held as at 31st March 2021 | 61,734.35 |
Restricted Funds
As at 31[st] March 2021, there were two restricted fund amounts in the Main Account:
-
£3,500.00 - grant from Active Dorset (Satellite Clubs programme)
-
£6,100.00 - grant from Dorset Council (Youth Fund)
Both amounts are grants to be spent during the 2021-22 financial year meeting the costs of delivering work as specified in the grant applications/agreements.
Reserve Funds
The Charity’s policy is to hold a minimum of 3 months’ expenditure in reserve (in the Main Account). At 31[st] March 2021, the funds held in the Main Account equate to approximately 9.5 months of normal and current operational costs.
In addition, the Trustees aim to increase the funds held in the Sustainability Account to meet any significant future building repairs and emergencies.
Signed …………………………………………………………
Position ……………………………………………………… Date …………………………………………………..