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2022-12-31-accounts

the Lne Sheffield The Parochlal Church Council of the Ecclesiastlcal Parish of The Vlne Sheffield (Known as "The Vine Sheffield") Annual Report and Financial Statements for year ended 31 December 2022 Registered Charity Number 1171476

The Vine Sheffleld Contents Page Administrative information Annual Report Independent examlnerfs report Recelpts and payments account Statement of a55ets and liabilities Notes to the account5 10-13

The Vlne Sheffield Administrative Information For the year ended 31 December 2022 St. Stephen's Church Building is 51tuated on Fawcett Street in Netherthorpe, Sheffield S3 7PL. st Bartholomew'5 Church Building is situated on Primrose Hill, Sheffield S6 2UW. It is part of the Diocese of Sheffield within the Church of England. The correspondence address 15 The Vine Sheffield, 5t Bartholomew's Buildin& Primrose Hill. Sheffield S6 2UW PCC members who have served from January 2022 until the date this report was approved are: Incumbent: Rev. William Briggs Curate.. Amy Hole Lay Vice-chalr: David Smith Wardens: Paul Sherldan Andrew Bryce Treasurer Jonathan Smith Representatlves on Deanery Synod: Stephen Hill PCC Secretary Stephen Hill Elected members.. Vlckl Neath Martin Horton Jonathan Smith Claire Law rina Powell-wiffen Alan Harri50n Andrew Wier (Jan 2022- April 20221 The PCU5 bankers are The Royal Bank of Scotland, Natwest and CAF. The Independent Examiner is: Sarah LiEhtfoot, FCA DChA Seven Hills Accountant5 Limited 57 Burton Street, Sheff ield, S6 2HH

The Vlne Sheffield Annual Report For the year ended 31 December 2022 Objectives and activities The objective of the PCC Is promoting In the parlsh the whole mlsslon of the Church, pastoral, evangelistic, social and ecumenical. The Vine Sheffield is anAnglican Church and Ecclesiastical Parish in the areas of Netherthorpe, Upperthorpe, and the Langsett Estate in Sheffield. Our purpose statement Is.. "As an open and prayerlul community, it is our desire to know and encounter Goé's love In deeper ways and to grow In our response to that love. Challenging each other to become more like Christ and through living out the value5 Qf the Kingdom of God we will look to create and develop a netwoth of loving relationships where people can be transformed by encountering Jesus. And we will seek to serve our neighbour, prayerfully expecting God to be at work by following God's lead. When plannln8 our attivities for the year, the intumbent and the PCC have considered the Charity Commission's guidance on publlc benefit and, in partlcular, the specific guidance on charltles for the advancernent of religion. Revlew of the year 2022 has been a year for consolidatlng the Parlsh in its re-emergence from the Impact of the pandemic In 2020 and 2021. It has also been dominated by the process of implementing the pastoral scheme that unlfied the Benef ice with that of St. Timothy's Crookes. Thls perSod of structural tr3nsitlor) was expected to have been completed by the end of the previous year did not complete until May of 2022.our strategic directions had been set in the latter part of 2021 and included the pursuit of mission in both the S6 and $3 areas as well as investing in our Sunday morning worship and fellowship at St. Bart's. Irbvestment in the congregatlonal Ilfe at St. Bart's Included contrlbutlng to the employment of Esther Gratze as a children's and youth work (through St. Timothy's), commencin8 In the first part of the year. An Alpha Course, led by our intern Nick Phoenix. led to baptisms on Easter Sunday. Other Initlatives. such as "Garden Church" to add fellowship around our outslde areas, and community lunches for those associated with children's ministry, have added to ur revitalisation. We have welcomed a diversity of new members. The 2021 "56 Mission Audit" identified the felt need for a community hub in the local area. This has been grasped not only through the making available of our facilities to varlous community group5, but thiough the emergence of a midweek community on Thursolays. Initially a Coffee Morning, the Thursday presence transitioned to offering "warm space" and small meal and a f riendly presence in response to the colder month5 and the cost-of-living crisis. After the summer our"VinelighY' morning prayer times have also occurred on Thursday mornings.

The Vine 5heff ield Annual Report For the year ended 31 December 2022 The House of Prayer at St. Stephen's continued to evolve during 2022 and express itself as a worshipping community shaped around the values of prayer and misslonal presence. The prayer spaces at St. Stephen's have been made regularly available and have been used by the House of Prayer IHOPI core team, other parishioners, members of the community, and other groups. The team has also been able to be a resource for other churches. offering worship and prayer support. A "Di5coverin8 Ancient Pathways" course is being trialled in-house with a view to It being offered more widely In 2023. Monthly "Open Table" meals have bullt connections with the nearby community. allowing for pastoral provision including supporting a refugee couple to be married, and a dedication of a child. Towards the end of the year, in collaboration with St. Philip's Church Iwho are hirers of St. Stephen's), the HOP team have been able to offer.warm space" to the Netherthorpe Community In response to the Cost-of- Llving Cri51s. Throu8hout the year it was recognised that it was important to strengthen the connections between the House of Prayer and the other communltles of the Parlsh and steps have been taken to ensure representation on PCC. Church Attendance & Meetlngs: There were $8 parishioners on the Church Electoral Roll at the time of the last APCM (May 20221. The full PCC met formally 7 times during the year, Standing committee met between meetings and minutes of their deliberatlons were recelved by the full PCC and discussed where necessary. Key changes durlng 2022 Some of the key developments are outlined In the review, above. Structurally, the extended transition in the unlfication of the Benefice was harmful to the workin8 of the Parish. It became clear over the course of the year that many of our management structures were not well aliEned to our new position In which we Sha re much of our human and other resources with St. Timothvs. Thi5 Was evidenced by and exacerbated by our vicar, Rev. Will Briggs, needing to take sick leave during the summer months. U pon his return attentlon has been given to identifying the gaps and inefficiencies In our leadership, management, and governance structures. The vicar ha5 convened a 'Task & Finish" Group across the Benefice to discern the way forward and we expect these changes to be implemented in 2023. Personnel changes.. Esther Gratze joined the benefice as children's worker, holding a collaborative post wlth St. Timothy's. She has brought significant energy, creativity and consolidation to our Sunday children's provision as well as building and strengthening relationships Wlth the lotal school and community. Nick Phoenix, internship erbded in July after a year of encouraging and stimulating ministry amongst us. During the summer he discerned a calling to return to Sheffield to offer his 5UPPOrt to the House of Prayer with a view towards "Bridge Building" ministry focusing on spiritual support for those who are homeless or significantly disadvantaged. he commenced this work in a self-supporting capacity in September. We farewelled our lay reader, Andy Wier, who discerned a desire to focus ministry elsewhere. Lay reader Kate Cornwell had Spent little time in the parish since

The Vine Sheffield Annual Report For the yearended 311)e¢ember 2022 the pandemic and her license was transferred to St. Columba's, Crosspool. Our warden, Andy Bryce, wa5 SPOn50red to study the Foundations Course offered by St. Peter's College. Officeholders Ir) our governance Structures remained stable, with wardens, lay chair, treasurer, and secretary remaining in-post. We are expecting there to be a change in treasurer in 2023, a5 well a5 some changes in governance responding to the larger review of leadershlp structures, Future Plans In terms of misslon and rninistry the plans for 2023 continue to be one of building upon and consolidating our Sunday-morning fellowship and our S6 mission. The House of Prayer is in conversation with the 2417 Prayer movement about being embraced as a recognised part of that network. some adjustments may be appropriate as this pioneering ministry evolves. There are some slgnificant considerations to give to building mair)tenance and repalrs, as well as responding to runnlng costs le.g. wlth energy contracts falllng duel and maximlslng the mutual benefit of key partnerships such as the hiring agreement with St. Phllip's. The most slgnlflcant plan will be the exploration and adoption of new form5 of leadership, likely to include an embrace of "focal ministrf. It is hoped that this will lead to a clear space for vision and values to emerge to enable proactive pursuit of mission and ministry in all our area5. It 15 0150 hoped that this will enable our decision-making and governance processes to Increase in coherence and efficiency, and alignment with St. Timothls as our slster parish in the Beneflce. Flnanclal Revlew We are pleased to note the ongoing Stability in The Vine's finances during 2022. Whllst the pressure of inflation, alongside the need to spend more on our bulldlngs and services post COVID was notable. the overall impatt on General Funds was not too Significant, only incurrin8 a £6,044 loss during the year. Designated and restricted funds saw higher losses (contributing to a net1055 of £18,231}, but these expen5e5 were planned and expected. Income The Vine received E115,342 in total during 2022, an increase from 2021,5 value of £108,415. The main contributors to thi5 increase were investment income lup 12.6%, due to increasing interest ratesl and building hire lup 26%, due predominantly to St Phillips residency and St Stephens). Planned giving reduced slightly from 2021 levels {2.2%1, but this is not a significant cause for concern due to fluctuation of donors and amounts given over time. Ex enditure £133,573 was spent to provide Christian ministry at the Vine PCC, of which £118,343 was from General Funds, £7,804 from Designated Funds and £7,426 was from restricted fund5.

The Vlne Sheffleld Annual Report Forthe year ended 31 December 2022 Running costs increased significantly over 2022, largely due to the increases associated with increase operations (post COVIDI and inflationary costs. There was a large increase in heatir)g, lighting and insurance125%1. This was mainly due to increased usage and were not impacted significantly by rate increases due to continuation of legacy contract5 on all but one of our utility meters. These contracts run out in August 2023. and the renegotiated tarlffs wlll put slgnificant pressure on costs for 2023124. Expenditure in Designated Funds was a comblnatlon of children's worker salary contributions, House of Prayer costs and bullding development costs, whilst Restricted costs were mostly transfers of existing Mutual Blessings balances to new providers. ition & Balance The balance5 carried forward on 31 December 2022 for General Funds totalled £24,108, Restricted Funds £816 and Designated Funds E232.138. leading to an overall total of £257,062. The total market value of investrnents held on 31 December 2022 was £555,621, a decrease of 12% from 2021, but wlthin acceptable margins. Reserve5 Poll It Is PCC policy to maintain a bèlance on general funds to cover emer8ency situation5 that may arlse from tlme to tlrne. This Is a mlnimurn of £24,(M)) based on three months of expected expenditure of general funds, includin8 only the three admin and cleaning salaries related to this. The reserves policy will be reviewed if circumstances slgnificantly change. Disregarding the balances held in Designated and Restrlcted funds, The Vine's year-end balar)ce of £24.108 met this reserves requlrement. Overall balances wlll contlnue to be monitored on a regular basis durin8 2023. In addStlon to the 8eneral reserves, £232,138 was held as designated funds. É176,586 of thls is desi8nated towards St Barvs and St stephen's building work and Improvements. Structure, governance and management The Parochial Church Coun¢il15 a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC re8iStered with the Charity Commission on 6 February 2017. as It's Income ex￿eded £i¢JJ,000. The Charitv number is 1171476. The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. New PCC members receive appropriate training and induction, drawing on Diocesan courses where necessary.

The Vlne Sheffield Annual Report FoFthe year ended 31 December 2022 The PCC meet5 on average everytwo months. Operational issues between PCC meetings are considered by Standing Committee Iwhich consists of the Vicar, Wardens, Treasurer, and oneltwo other PCC members). The annual report and financial statements were approved by the PCC on 2F/yl 23 Signed on their behalf by Will Briggs Ilncumbentl

Independent Examiner’s report to the PCC Members of The Vine Sheffield

I report to the PCC members on my examination of the accounts of The Vine Sheffield (the Charity) for the year ended 31 December 2022.

Responsibilities and basis of report

As the PCC members of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: ____ Sarah Lightfoot, FCA, DChA 57 Burton Street Sheffield S6 2HH

Date: ____

7

The Vine, Sheffield Receipts and payments For the year ended 31 December 2022

Notes
Receipts from:
Donations
Planned giving
Collections at services
Other giving
Gift aid recovered
Church activities
Building hire
Church flat rental
PCC fees
Other
St Tim's shared expenses
Furlough scheme grant
Investment income
Transfer to income
4
Total receipts
Payments from:
Church activities
Giving and donations
Common Fund
Payroll costs
6
Children's worker contribution
Clergy and staff expenses
Mission and evangelism
Mutual Blessings - activity costs
Other mission and evangelism costs
Church and centre running costs
Upkeep of services
Heating, lighting and insurance
Building maintenance costs
Other running costs
Governance costs
8
Flat costs
Net receipts/(payments)
Transfers
7
Net movement in funds
Total cash funds brought forward
Total cash funds carried forward
General
funds
£
59,908
478
403
14,813
13,597
4,200
959
625
-
-
11
17,317
112,311
12,179
46,116
14,924
-
1,707
-
935
2,688
18,430
7,110
7,705
660
5,889
118,343
(6,032)
(374)
(6,406)
30,514
24,108
Designated
funds
£
30
-
575
-
-
-
-
-
-
-
-
-
605
433
-
-
3,477
-
-
644
-
-
2,690
560
-
-
7,804
(7,199)
(116)
(7,315)
239,453
232,138
Restricted
funds
£
-
-
-
-
-
-
-
-
2,426
-
-
-
2,426
-
-
-
-
1,995
5,000
-
-
-
-
431
-
-
7,426
(5,000)
490
(4,510)
5,326
816
Endowment
funds
£
-
-
-
-
-
-
-
-
-
-
17,317
(17,317)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
2022
Total
£
59,938
478
978
14,813
13,597
4,200
959
625
2,426
-
17,328
-
115,342
12,612
46,116
14,924
3,477
3,702
5,000
1,579
2,688
18,430
9,800
8,696
660
5,889
133,573
(18,231)
-
(18,231)
275,293
257,062
2021
Total
£
61,233
45
418
14,787
10,788
4,200
92
64
713
695
15,380
-
108,415
11,895
46,116
14,409
-
2,935
3,335
230
2,127
14,707
4,920
7,990
613
334
109,611
(1,196)
-
(1,196)
276,489
275,293

8

ThÈVlne, Sheffleld ststementof Assets and LlablIl￿eS A5 at 31 Decembw 2022 DesiNed Restrlrted Endowmwt funds fvnds hjnds Totsl 20Z2 funds 2021 ¢a5h funds Bank cuirent 8ccounts Deposir account CH5h In hHnd 9.454 14.654 816 10,270 246,792 13,887 261,406 232.138 To1•1 cash lunds 24,IOB 232,138 816 157,062 275 293 Debtors Gift Ald cl31rn Buildlng hlre Income Flai rental incorne 1.544 550 IBI 2,544 550 181 2,685 S66 181 Total deblors 1.275 3,175 3,43Z Investmlmtissèts CCLA Inve$trnent I￿nd-￿vmuIatCd funds CCLA ID¥£strneni fund- income sh3Te5 29,369 526,252 29,369 526,252 32,720 596,113 Total Irwestrnetht ass¢ts 555,611 555,621 6l8,833 Cler8y and staff expenx5 Payroll costs Independent examInatI￿ lee Other runnlngcosis oiher txpenses Bullding malntenanceeosts Churth and centre runnln8cos Glvln8 and donatlons ioi 188 714 ioi 188 714 48 660 157 413 513 80 1.904 I,osi 1,051 3,727 ApprO￿d bythe PCC on Ls/y/2 •Md siqned ontheir beh•ll trrf.. 11 Br18

The Vine, Sheffield Notes to the financial statements For the year ended 31 December 2022

1 Accounting policies

Basis of preparation

The account are prepared in line with the Charity Commission guidance on "Receipts and payments" accounts and the Church Accounting Regulations 2016.

Receipts & payments account

Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.

Funds

General funds are donations and other income receivable or generated for the objects of the organisation without further specified purpose.

Designated funds are set aside at the discretion of the PCC.

Restricted funds are to be used for specific purposes as laid down by the donor.

Endowment funds arise from specific gifts left to the church and are held as investments. The endowment funds are managed on a total return basis - see note 4 for further details.

Advancing Kingdom purposes
Community Cafe
The Vine Building Improvement Fund
St Barts fabric fund
Vicars discretionary fund
Temporary pastoral fund
House of Prayer
Childrens' worker
Cash funds
brought
forward
£
34,491
116
200,000
721
3,389
451
285
-
239,453
Income
£
-
-
-
-
-
-
605
-
605
Expenditure
£
(1,161)
-
(2,690)
-
(433)
-
(43)
(3,477)
(7,804)
Transfers
£
-
(116)
(20,724)
-
-
-
-
20,724
(116)
Cash funds
carried
forward
£
33,330
-
176,586
721
2,956
451
847
17,247
232,138

Advancing Kingdom purposes

While monies still exist in the Fund, it will be spent on advancing Kingdom purposes within the Parish, with an unanimous decision from PCC on what to spend it on. Advanced Kingdom purposes could include spending it on the buildings, in line with discussions within the PCC about how the buildings can be used to advance kingdom purposes.

Community Cafe

The community cafe historically contributed some of its surplus income to the general fund, however, having closed during 2020, this will no longer contribute income going forward. The PCC has released these funds back to the general fund.

The Vine Building Improvement Fund

As part of the PCC's move to a total return approach to their investments, £200,000 had originally been designated towards the planned major building work at St Bart's. £The PCC have reallocated £20,724 towards the Children's worker designated fund. The fund has been renamed during the year from "St Bart's Building improvement fund" as the PCC have decided to widen the scope of the fund to both St Bart's and St Stephens', for planned major building work and improvements.

St Barts fabric fund

This fund originally arose on designation by the PCC, and can be spent on maintenance to the fabric of St Bart's buildings. The PCC agreed to use the St Bart's Fabric Fund money towards a feasibility study and architects brief for redeveloping St Bart's building. Money has also been spent on architects’ drawings.

10

The Vine, Sheffield Notes to the financial statements For the year ended 31 December 2022

2 Designated funds - continued

Vicars discretionary fund

These funds have arisen on the consolidation of the St George's church charities and other charities, previously under the auspices of the Netherthorpe Parish Trustees, now under The Vine PCC. The St George's Church Charities are to be used for the relief of sickness or need in the former ecclesiastical parishes of St George and St Stephens. The PCC have decided that the funds continue to be used within the charitable purposes, for the discretionary use of the vicar, or to contribute towards church-led projects which benefit the sick and/or needy.

Temporary pastoral fund

The Temporary Pastoral Fund was created in 2020 in response to any financial need arising from parishioners, or others, as a result of Covid-19. The fund is administered by nominated individuals from Standing Committee.

House of Prayer

The "House of Prayer" fund is to facilitate a place of holistic prayer and worship, grounded in the legacy and location of St. Stephen's within The Vine Sheffield. £300 was transferred in 2021 from the general funds as a float to monitor this project.

Childrens' worker

A children’s worker was employed by St Tims in 2022. This post was designed to work between St Tims and The Vine. Employment sits with St Tims, who cross charge The Vine for their time. Agreement was made in March 2022 to set up a fund for this post by reallocating £20,724 from the building improvement fund twards the salary and associated employment costs, to be spent down over 5 years.

3 Restricted funds

Note
Mutual Blessings
9
St Barts community meal related expenses
Church weekend away
St Tim's shared expenses
Cash funds
brought
forward
£
5,816
11
(501)
-
5,326
Income
£
-
-
-
2,426
2,426
Expenditure
£
(5,000)
-
-
(2,426)
(7,426)
Transfers
£
-
(11)
501
-
490
Cash funds
carried
forward
£
816
-
-
-
816

Mutual Blessings

The Mutual Blessings grants are to be spent on promoting, training and enabling equipping churches to undertake Godly Play within their own setting and for Godly Play to be taken more into schools and elderly care settings. More information is given regarding this in note 9.

Church weekend away

The church weekend away monies have been treated as restricted. The costs for the previous weekend were £501 more than the income received resulting in a negative fund balance. No weekends away are currently planned so this cost is being transferred to the general fund.

St Tim's shared expenses

Joint activities with St Timothy's Crookes are currently to cover shared clergy and curate expenses. The contribution from St Tim's is considered to be a grant.

11

The Vine, Sheffield Notes to the financial statements For the year ended 31 December 2022

4 Endowment funds and total return investment

In March 2016, the PCC adopted a Total Return basis to the majority of their endowments, using the 1996 valuation. This sets the baseline value of the gift component of the endowment to which any subsequent gifts of endowment are added. The difference between the total of endowment funds as at the 1996 valuation and the value of the gift component represented the opening balance of unapplied total return.

The power of total return permits the PCC to invest permanently endowed funds to maximise total return and to apply an appropriate portion of the unapplied total return to income each year. Until the power is exercised to transfer a portion of unapplied total return to income, the unapplied total return remains invested as part of the permanent endowment.

The power allows the trustees to decide in each year how much of the unapplied total return is transferred to income funds and so available for expenditure. The dividend and investment income return has been applied to the general fund, to assist with ongoing maintenance work, as agreed by the PCC.

Opening value of endowment:
Gift component of permanent endowment:
Unapplied total return
Movement in year:
Investment return: dividends and interest
Investment return: realised and unrealised gains and (losses)
Unapplied total return allocated to general fund income in the year
Net movement in reporting period
Closing value of endowment:
Gift component of permanent endowment:
Unapplied total return
Market value of investments
The investment fund an application of total return to permanent
endowment funds:
Endowment
£
223,303
-
223,303
-
-
-
-
-
223,303
-
223,303
Unapplied
total return
£
-
405,530
405,530
17,317
(73,212)
(55,895)
(17,317)
(73,212)
-
332,318
332,318
Total
£
223,303
405,530
628,833
17,317
(73,212)
(55,895)
(17,317)
(73,212)
223,303
332,318
555,621

5 Related party transactions

PCC members and senior staff, and their close relatives donated £26,432 in addition to any amounts given within the collection, during the year.

PCC members received no remuneration for their role as trustees during the year. Clergy, curate and staff expenses of 3,702 (2021: £2,935) comprise primarily costs to allow the clergy and staff to fulfil their roles, for example telephone recharges and hospitality contributions. Reimbursement of expenses amounting to £2,426 (2021: £713) was made from St Timothy's church during the year.

Included in the above clergy and staff costs £561 (2021: £551) was paid for the vicarage water bills.

Other related party transactions were:

12

The Vine, Sheffield Notes to the financial statements For the year ended 31 December 2022

6 Payroll costs

Salary and pension costs Administration and cleaning

Average 2022 2021
no. of staff £ £
2 14,924 14,409

7 Transfers

Transfers to/(from):
Designated funds
The Vine Building Improvement Fund
(20,724)
Childrens' worker
Reallocation of funds
20,724
Community Cafe
close the fund
(116)
20,608
Restricted funds
St Barts community meal related expenses
(11)
Church weekend away
501
close the funds
490
General
Designated
Restricted
funds
funds
funds
£
£
£
-
-
-
-
-
-
116
(116)
-
(490)
-
490
(374)
(116)
490
Transfers to/(from):

No other fees were paid to the independent examiner's organisation during the year.

9 Mutual Blessings

Following discussion with Kathryn Lord in 2020, it was decided that The Vine would no longer oversee the work of Mutual Blessings. Funders have been consulted regarding the remaining money in each Restricted fund, and the funds were transferred to appropriate recipients to continue the work.

No receipts in 2022 or 2021
Payments from:
Transfer to 3rd party to continue work
Mutual Blessing payments
Net movement in funds
Cash funds brought forward
Cash funds carried forward
Churches
Support
£
5,000
5,000
(5,000)
5,118
118
People
Keeping Well
£
-
-
-
698
698
2022
2022
Total
£
5,000
5,000
(5,000)
5,816
816
2021
Total
£
3,335
3,335
(3,335)
9,151
5,816

13