OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-12-31-accounts

The Parochial Church Council of the Ecclesiastical Parish of The Vine Sheffield

(Known as “The Vine Sheffield”)

Annual Report and Financial Statements for year ended 31 December 2021

Registered Charity Number 1171476

The Vine Sheffield

Contents

Page
Administrative information 1
Annual Report 2 – 6
Independent examiner’s report 7
Receipts and payments account 8
Statement of assets and liabilities 9
Notes to the accounts 10 - 13

The Vine Sheffield Administrative information

For the year ended 31 December 2021

St. Stephen’s Church Building is situated on Fawcett Street in Netherthorpe, Sheffield S3 7PL. St Bartholomew’s Church Building is situated on Primrose Hill, Sheffield S6 2UW. It is part of the Diocese of Sheffield within the Church of England. The correspondence address is The Vine Sheffield, St Bartholomew's Building, Primrose Hill, Sheffield S6 2UW

PCC members who have served from January 2021 until the date this report was approved are:

Incumbent: Rev. William Briggs
Curate: Amy Hole
Lay Vice-Chair: Ben Widdows (Jan 2021 – April 2021)
David Smith (April 2021 – December 2021)
Wardens: Paul Sheridan
Andrew Bryce
Treasurer Jonathan Smith
Representatives on Deanery Synod: Stephen Hill
PCC Secretary David Smith (Jan 2021 – April 2021)
Stephen Hill (April 2021 – December 2021)
Elected members: Dave Neath (Jan 2021 – April 2021)
Vicki Neath
Martin Horton
Ben Widdows
Jonathan Smith
Claire Law
Tina Powell-Wiffen
Alan Harrison
Andrew Wier

The PCC’s bankers are The Royal Bank of Scotland, NatWest and CAF.

The Independent Examiner is: Sarah Lightfoot, FCA DChA Employee of: VAS Community Accountancy, The Circle 33 Rockingham Lane, Sheffield. S1 4FW

1

The Vine Sheffield Annual Report

For the year ended 31 December 2021

Objectives and activities

The objective of the PCC is promoting in the parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical.

The Vine Sheffield is an Anglican Church and Ecclesiastical Parish in the areas of Netherthorpe, Upperthorpe, and the Langsett Estate in Sheffield.

Our purpose statement is:

“As an open and prayerful community, it is our desire to know and encounter God’s love in deeper ways and to grow in our response to that love. Challenging each other to become more like Christ and through living out the values of the Kingdom of God we will look to create and develop a network of loving relationships where people can be transformed by encountering Jesus. And we will seek to serve our neighbour, prayerfully expecting God to be at work by following God’s lead.”

When planning our activities for the year, the incumbent and the PCC have considered the Charity Commission’s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion.

Review of the year

2021, in many aspects, has been a transitional year, towards re-establishing the ministry of the Parish as the pandemic season has eased, and responding to the restructuring of the parish within the emerging joint benefice relationship with St. Timothy’s.

Much of our efforts have been towards the emergence of in-person worship in a new location (St. Bart’s) than before the pandemic (St. Stephen’s.) We have also strategically reviewed our mission in both the S6 and S3 areas of the parish and are ready to act on those reviews in 2022.

In the meantime, the steady rhythms have continued, including Sunday worship - in-person where possible, and online in any case, seasonal services, small groups (including a lent course conducted on zoom), and nights of encouragement for a growing lay leadership team of preachers and service leaders.

Strategic activities include the work of a mission audit focusing on the S6 end of our mission area, which reported in the latter part of the year and prepares the way for pursuing midweek activities at St. Bart’s to meet the felt need for a focused hub for the local community in that location.

2

The Vine Sheffield Annual Report

For the year ended 31 December 2021

The emergence of St. Stephen’s as a House of Prayer, building on the foundation of private prayer and relationships with other community groups, is also fertile ground for 2022 and beyond. By the end of 2021 a small core team of those committed to the House of Prayer was emerging, and relationships forming with the 24/7 Prayer community movement, and other similar communities in other locations. The aim, embraced by PCC, of a sustainable worshipping community in the S3 end of our area of mission, will not be “church as normal”, but has a means for pursuit. Regular prayer rhythms within the House of Prayer are regularly attended by a diversity of people, and Open Table monthly liturgical meals were operating by the end of the year and demonstrating connections across the wider church and into the local community.

Church Attendance & Meetings: There were 56 parishioners on the Church Electoral Roll at the time of the last APCM (May 2021), this represents a reduction from the figure reported last year of 69. The full PCC met formally 7 times during the year. Standing committee met between meetings and minutes of their deliberations were received by the full PCC and discussed where necessary.

Key changes during 2021

The first part of the year was dominated by the third covid pandemic lockdown. PCC suspended public worship in January, with online provision continuing on YouTube as a livestream from St. Bart’s, and private prayer throughout the week continuing in the House of Prayer at St. Stephen’s as regulations allowed. In-person Sunday worship recommenced at Easter and this initiated a long phase of re-establishing patterns of ministry.

July 2021 marked a significant change as the relationship between The Vine and St. Timothy’s Crookes had a step-change in closeness. While the formalities of the establishment of a joint benefice were delayed until 2022, the process of acting in partnership and collaboration increased significantly. In particular, the time of our vicar, Rev. Will Briggs, and newly arrived curate, Rev. Amy Hole, was shared between the two parishes, and the process of aligning administrative and other systems was begun.

A deliberate attention to pursuing mission opportunities at both end of the parishes (as outlined above under “plans for continued activities”) has formed a framework for PCC to consider changes in capital allocation and other ways of releasing resources. This will likely be actioned in 2022.

Personnel changes : Rev. Amy Hole joined us as curate in July 2021, she is also licensed to St. Timothy’s. Nick Phoenix joined us as an intern in September 2021, and his time is also shared with St. Timothy’s. Following the summer, in response to the evident need to resource the provision of children's ministry, Katie Smith, took leadership in this area as a volunteer. A recruitment process for a Benefice Children and Families worker, in collaboration with St. Timothy’s, was initiated by the end of the year for completion in early 2022.

3

The Vine Sheffield Annual Report

For the year ended 31 December 2021

Towards the end of 2021, as arrangements with St. Timothy’s continued to evolve, Siobhan Melville, the administrator at St. Tim’s has taken on responsibilities that brings aspects of The Vine into her purview, and Jackie Kieran, the administrator at The Vine, has incorporated responsibilities that involve St. Tim’s.

At the APCM Andrew Bryce and Paul Sheridan continued as wardens; David Smith took on the role of lay chair and Steve Hill was appointed as secretary of PCC.

Future Plans

The work of 2021 has laid the groundwork for plans in 2022 and beyond. These were outlined by PCC at its Away Day in September and have been pursued since. They include:

  1. The formal uniting of benefice with St. Timothy’s Crookes is now expected in May 2022. These will involve some structural changes that will reflect and build upon the alignment of ministry and administrative teams and workflows that have already emerged from the partnership between the two parishes. It will be recommended to the APCMs in both parishes that a Joint Benefice Council be formed to take responsibility for aspects of the benefice where decision-making is shared and aims are pursued jointly.

  2. The redesignation of capital funds will have its initial actioning in 2022 with the likely recruitment of a Benefice Children and Families Worker. Further work will continue as the lie of the land becomes clearer with respect to both necessary investment in the buildings, and in outreach work in both ends of the parish.

  3. The vision of St. Bart’s as a community hub has some initial avenues for pursuit, including the possibility of a coffee morning, and connections with the local community through other seasonal events.

  4. The vision of a sustainable worshipping community in Netherthorpe/Upperthorpe can continue to be pursued through the emergence of the prayer community. There are possibilities to consider around partnership with other groups and exploring the viability of redeveloping St. Stephen’s in a way that is conducive to this work.

4

The Vine Sheffield Annual Report

For the year ended 31 December 2021

Financial Review

We are pleased to note that, whilst COVID continues to impact churches and their congregations in various ways, The Vine remained financially stable during 2021.

Whilst a net loss of £1,196 was recorded, this was largely due to planned outgoings in designated and restricted funds, with General Funds returning a surplus of £3,261.

Income

The Vine received £108,415 in total during 2021. Whilst technically a reduction from the £132,756 received during 2020, a large part of 2020’s income was a £25,500 common fund contribution from the Sheffield Burgesses Trust. Accounting for this, 2021 saw an increase in income of £1,159 over 2020.

Regular giving increase during 2021, although this was offset slightly by a reduction in gift aid claimed, legacies and other forms of ad-hoc giving. There was a significant increase in building hire during 2021, driven by regular hire of the St Stephens building by The Rock & St Phillips. Investment income reduced slightly from 2020 levels, due mainly to declining fixed interest rates associated with the CCLA deposit fund.

Expenditure

£109,611 was spent to provide Christian ministry at The Vine PCC, of which £104,441 was from General Funds, £1,122 from Designated Funds and £4,048 from restricted funds.

Running costs have reduced compared to 2020, with utilities, maintenance and upkeep of services all reducing. Payroll costs remained stable throughout the year, with one member of furloughed staff containing to be paid and costs recouped through the furlough scheme.

Continued use of the Temporary Pastoral Scheme made up the majority of designated expenditure during 2021, whilst transfers to outside parties to allow for the continuation of Mutual Blessings work for made up the majority of restricted expenditure.

Net Position & Balance

During 2021, The Vine spent £1,196 more than it received, however, since Designated and Restricted losses amounted to £4,457, General Funds saw a surplus of £3,261 before transfers, a welcome position given likely increases in utilities & other costs towards the end of 2022.

The balances carried forward at 31 December 2021 on General Funds totalled £30,514, Restricted Funds £5,326 and Designated Funds £239,453, leading to an overall total of £275,293. The total market value of investments held on 31 December 2021 was £628,833.

5

The Vine Sheffield

Annual Report

For the year ended 31 December 2021

Reserves Policy

It is PCC policy to maintain a balance on general funds to cover emergency situations that may arise from time to time. This is a minimum of £24,000 based on three months of expected expenditure of general funds, including only the three admin and cleaning salaries related to this. The reserves policy will be reviewed if circumstances significantly change.

Disregarding the balances held in Designated and Restricted funds, The Vine’s year end balance of £30,514 met this reserves requirement. Overall balances will continue to be monitored on a regular basis during 2022.

In addition to the general reserves, £239,453 was held as designated funds. £200,000 of this is designated towards the St Bart’s redevelopment.

Structure, governance and management

The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC registered with the Charity Commission on 6 February 2017, as it's income exceeded £100,000. The Charity number is 1171476.

The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.

New PCC members receive appropriate training and induction, drawing on Diocesan courses where necessary.

The PCC meets on average every two months. Operational issues between PCC meetings are considered by Standing Committee (which consists of the Vicar, Wardens, Treasurer, and one/two other PCC members).

The annual report and financial statements were approved by the PCC on ___ April 12, 2022

Signed on their behalf by

Will Briggs (Incumbent)

6

Independent Examiner’s report to the PCC Members of The Vine Sheffield

I report to the PCC members on my examination of the accounts of The Vine Sheffield (the Charity) for the year ended 31 December 2021.

Responsibilities and basis of report

As the charity PCC members of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: ____ Sarah Lightfoot, FCA, DChA Employee of: VAS Community Accountancy The Circle 33, Rockingham Lane Sheffield S1 4FW

19 April 2022 Date: ____

7

The Vine, Sheffield

Receipts and payments

For the year ended 31 December 2021

Notes
Receipts from:
Donations
Planned giving
Collections at services
Other giving
Gift aid recovered
Legacies
Church activities
Building hire
Church flat rental
Cafe income
Weekend away income
PCC fees
Grants
Other
St Tim's shared expenses
Furlough scheme grant
Investment income
Transfer to income
4
Total receipts
Payments from:
Church activities
Giving and donations
Common Fund
Payroll costs
6
Clergy and staff expenses
Mission and evangelism
Cafe costs
Mutual Blessings - activity costs
Other mission and evangelism costs
Church and centre running costs
Upkeep of services
Heating, lighting and insurance
Building maintenance costs
Other running costs
Governance costs
8
Flat costs
Major building work
Other costs
Net receipts/(payments)
Transfers
7
Net movement in funds
Total cash funds brought forward
Total cash funds carried forward
General
funds
£
61,233
45
418
14,787
-
10,788
4,200
-
-
92
-
64
-
695
232
15,148
107,702
10,788
46,116
14,409
2,222
-
-
230
2,112
14,707
4,920
7,990
613
334
-
-
104,441
3,261
(300)
2,961
27,553
30,514
Designated
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,107
-
-
-
-
-
-
15
-
-
-
-
-
-
-
1,122
(1,122)
300
(822)
240,275
239,453
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
713
-
-
-
713
-
-
-
713
-
3,335
-
-
-
-
-
-
-
-
-
4,048
(3,335)
-
(3,335)
8,661
5,326
Endowment
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
15,148
(15,148)
2021
Total
£
61,233
45
418
14,787
-
10,788
4,200
-
-
92
-
64
713
695
15,380
-
108,415
11,895
46,116
14,409
2,935
-
3,335
230
2,127
14,707
4,920
7,990
613
334
-
-
109,611
(1,196)
-
(1,196)
276,489
275,293
2020
Total
£
58,089
386
3,070
15,424
500
4,435
4,200
315
-
220
26,000
2,442
-
1,773
15,902
-
- 132,756
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
14,469
71,616
14,146
1,302
257
420
37
4,202
15,675
9,375
7,107
600
316
1,008
59
- 140,589
-
-
(7,833)
-
-
-
(7,833)
284,322
- 276,489

8

The Vine, Sheffield

Statement of Assets and Liabilities As at 31 December 2021

Cash funds
Bank current accounts
Deposit account
Cash in hand
Total cash funds
Debtors
Gift Aid claim
Building hire income
Flat rental income
Total debtors
Investment assets
CCLA investment fund - accumulated funds
CCLA investment fund - income shares
Total investment assets
Liabilities
Independent examination fee
Other running costs
Other expenses
Building maintenance costs
Church and centre running costs
Giving and donations
Total liabilities
General
funds
£
4,667
25,847
-
Designated
funds
£
3,894
235,559
-
Restricted
funds
£
5,326
-
-
Endowment
funds
£
-
-
-
Total
2021
£
13,887
261,406
-
Total
2020
£
20,127
256,255
107
30,514 239,453 5,326 - 275,293 276,489
2,685
566
181
-
-
-
-
-
-
-
-
-
2,685
566
181
3,898
526
181
3,432 - - - 3,432 4,605
-
-
-
-
-
-
32,720
596,113
32,720
596,113
34,081
521,174
- - - 628,833 628,833 555,255
660
157
413
513
80
1,904
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
660
157
413
513
80
1,904
600
48
50
-
192
-
3,727 - - - 3,727 890

Approved by the PCC on _______ and signed on their behalf by:April 12, 2022

Will Briggs (Incumbent)

9

The Vine, Sheffield

Notes to the financial statements For the year ended 31 December 2021

1 Accounting policies

Basis of preparation

The account are prepared in line with the Charity Commission guidance on "Receipts and payments" accounts and the Church Accounting Regulations 2016.

Receipts & payments account

Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.

Funds

General funds are donations and other income receivable or generated for the objects of the organisation without further specified purpose.

Designated funds are set aside at the discretion of the PCC.

Restricted funds are to be used for specific purposes as laid down by the donor.

Endowment funds arise from specific gifts left to the church and are held as investments. The endowment funds are managed on a total return basis - see note 4 for further details.

2 Designated funds

Advancing Kingdom purposes
Community Cafe
St Bart's Building Improvement Fund
St Barts fabric fund
Vicars discretionary fund
Temporary pastoral fund
House of Prayer
Cash funds
brought
forward
£
34,491
116
200,000
721
4,172
775
-
240,275
Income
£
-
-
-
-
-
-
-
-
Expenditure
£
-
-
-
-
(783)
(324)
(15)
(1,122)
Transfers
£
-
-
-
-
-
-
300
Cash funds
carried
forward
£
34,491
116
200,000
721
3,389
451
285
300 239,453

Advancing Kingdom purposes

While monies still exist in the Fund, it will be spent on advancing Kingdom purposes within the Parish, with an unanimous decision from PCC on what to spend it on. Advanced Kingdom purposes could include spending it on the buildings, in line with discussions within the PCC about how the buildings can be used to advance kingdom purposes. Investment income from the underlying cash held for this fund will be applied to this fund.

Community Cafe

The community cafe historically contributed some of its surplus income to General Funds, however, having closed during 2020, this will no longer contribute income going forward, and the PCC will look to redesignate remaining funds during 2022.

St Bart's Building Improvement Fund

As part of the PCC's move to a total return approach to their investments, £200,000 has been designated towards the planned major building work at St Bart's. See note 4 for further details.

St Bart's Fabric Fund

This fund originally arose on designation by the PCC, and can be spent on maintenance to the fabric of St Bart's buildings. The PCC agreed to use the St Bart's Fabric Fund money towards a feasibility study and architects brief for redeveloping St Bart's building. Money has also been spent on architects’ drawings.

10

The Vine, Sheffield

Notes to the financial statements

For the year ended 31 December 2021

2 Designated funds - continued Vicars discretionary fund

These funds have arisen on the consolidation of the St George's church charities and other charities, previously under the auspices of the Netherthorpe Parish Trustees, now under The Vine PCC. The St George's Church Charities are to be used for the relief of sickness or need in the former ecclesiastical parishes of St George and St Stephens. The PCC have decided that the funds continue to be used within the charitable purposes, for the discretionary use of the vicar, or to contribute towards church-led projects which benefit the sick and/or needy.

Temporary pastoral fund

The Temporary Pastoral Fund was created in 2020 in response to any financial need arising from parishioners, or others, as a result of Covid-19. The fund is administered by nominated individuals from Standing Committee.

House of Prayer

The "House of Prayer" fund is to facilitate a place of holistic prayer and worship, grounded in the legacy and location of St. Stephen's within The Vine Sheffield. £300 was transferred from the general funds as a float to monitor this project.

3 Restricted funds

Note
Mutual Blessings
9
St Barts community meal related expenses
Church weekend away
St Tim's shared expenses
Cash funds
brought
forward
£
9,151
11
(501)
-
8,661
Income
£
-
-
-
713
713
Expenditure
£
(3,335)
-
-
(713)
(4,048)
Transfers
£
-
-
-
-
Cash funds
carried
forward
£
5,816
11
(501)
-
- 5,326

Mutual Blessings

The Mutual Blessings grants are to be spent on promoting, training and enabling equipping churches to undertake Godly Play within their own setting and for Godly Play to be taken more into schools and elderly care settings. More information is given regarding this in note 9.

Church weekend away

The church weekend away monies have been treated as restricted. The costs were £501 more than the income received resulting in a negative fund balance. Another weekend away was due to be held in 2020, but was postponed. If the fund is still in deficit after the next weekend, then the PCC will fund this from general funds.

St Tim's shared expenses

Joint activities with St Timothy's Crookes are currently to cover shared clergy and curate expenses. The contribution from St Tim's is considered as a grant.

11

The Vine, Sheffield

Notes to the financial statements

For the year ended 31 December 2021

4 Endowment funds and total return investment

In March 2016, the PCC adopted a Total Return basis to the majority of their endowments, using the 1996 valuation. This sets the baseline value of the gift component of the endowment to which any subsequent gifts of endowment are added. The difference between the total of endowment funds as at the 1996 valuation and the value of the gift component represented the opening balance of unapplied total return.

The power of total return permits the PCC to invest permanently endowed funds to maximise total return and to apply an appropriate portion of the unapplied total return to income each year. Until the power is exercised to transfer a portion of unapplied total return to income, the unapplied total return remains invested as part of the permanent endowment.

The power allows the trustees to decide in each year how much of the unapplied total return is transferred to income funds and so available for expenditure. The dividend and investment income return has been applied to the general fund, to assist with ongoing maintenance work, as agreed by the PCC.

Opening value of endowment:
Gift component of permanent endowment:
Unapplied total return
Movement in year:
Investment return: dividends and interest
Investment return: realised and unrealised gains and (losses)
Unapplied total return allocated to general fund income in the year
Net movement in reporting period
Closing value of endowment:
Gift component of permanent endowment:
Unapplied total return
Market value of investments
The investment fund an application of total return to permanent
endowment funds:
Endowment
£
223,303
-
223,303
-
-
-
-
-
223,303
-
223,303
Unapplied
total return
£
-
331,952
Total
£
223,303
331,952
331,952
15,148
73,578
555,255
15,148
73,578
88,726
(15,148)
88,726
(15,148)
73,578
-
405,530
73,578
223,303
405,530
405,530 628,833

5 Related party transactions

PCC members and senior staff, and their close relatives donated £40,058 in addition to any amounts given within the collection, during the year.

PCC members received no remuneration for their role as trustees during the year. Clergy, curate and staff expenses of 2,935 (2020: £1,302) comprise primarily costs to allow the clergy and staff to fulfil their roles, for example telephone recharges and hospitality contributions. Reimbursement of expenses amounting to £713 was made from St Timothy's church during the year.

Included in the above clergy and staff costs £551 (2020: £531) was paid for the vicarage water bills.

Other related party transactions were:

12

The Vine, Sheffield

Notes to the financial statements

For the year ended 31 December 2021

6 Payroll costs

**6 ** Payroll costs
**7 ** Salary and pension costs
Administration and cleaning
Transfers
Transfers to/(from):
Designated funds
House of Prayer
300
Transferred to: general funds
Average
2021
2020
no. of staff
£
£
2
14,409
14,146
Transfers to/(from):
2021
£
14,409
2020
£
14,146
General
funds
£
(300)
(300)
Designated
funds
£
300
Restricted
funds
£
300 -

8 Fees paid to the independent examiner's organisation

Independent examination fee (re previous year)
Other professional services
Subscription
2021
£
600
144
231
2020
£
660
218
105
975 983

9 Mutual Blessings

2021
2021
Total
£
-
-
-
3,335
2020
Total
£
120
150
150
-
3,335 420
(3,335)
9,151
(420)
9,571

13