Mount Community Association (CIO) 1171474
Financial Statement
For the 12 month period ended 31 December 2022
Contents Page Legal and Administrative Information 2 Trustees’ Report 3-4 Independent Examiners Report 5 Receipts and Payments 6 Balance Sheet 8
OFFICIAL
Legal and Administrative Information
Name:
Mount Community Association (CIO)
Charity No: 1171474 Principal Address: Thomas Street Eighton Banks GATESHEAD Tyne & Wear NE9 7YA Trustees: Neil Parnell (Secretary) Claire Parnell Tracey Simpson Ronan Kenny Diana Kenny Karen McBryde Kevin McBryde Lisa Johnson John Paul Johnson Bankers:
Lloyds Bank PO Box 1000 Andover BX1 1LT Natwest Bank Chatham Customer Service Centre Western Avenue Waterside Court Chatham Maritime Chatham Kent ME4 4RT
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Registered Charity No 1171474
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Trustees Annual Report
Objectives and Activities
To further or benefit the residents of Gateshead and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
Summary of Main activities
Provides social, fitness and educational facilities for the local area in the form of regular classes in yoga and dancing, coffee mornings, party nights and a community garden. A monthly club for parents and young children is also held at the hall. The hall and garden are available to members of the community to hire for private parties and events, and the garden is open to all to relax, enjoy and get involved in.
The trustees have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by the range of activities as described above.
Activities and Achievements
At the beginning of 2022 the hall was enjoying a busy period, with daily fitness classes, frequent private hires, work in our community garden. Our developing partnership with local charity Skills4Work began to flourish, with weekly volunteering groups within the garden for adults with learning conditions established and monthly lunches for older residents run by Skills4Work volunteers which have become very important for local people.
Our plans for refurbishment were finalised, tendered prices were received and we commenced a fundraising programme to cover Phase 1 of our plans. During summer, we had been successful in realising our fundraising strategy and – with some value engineering work with our preferred contractor – were able to commission our works with a value of circa £100k. The hall was closed in late September to allow our contractor to safely carry out the work which included:
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major structural works to our annex to address subsidence, requiring demolition of the rear wall to construct new foundations, rebuilding of the wall, replacing lintels above opened up windows;
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stripping out of the store room and dark, damp kitchen to make a new flexible meeting space;
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open up blocked windows and a solid door with glass to provide natural daylight and ventilation throughout the building;
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replace exit door with modern standard fire and security;
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fit new kitchenette to more suit what hirers and our own events require;
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replace the boiler and annex heating with a more energy efficient model; and
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constructing a new purpose-built shed to replace and expand on the lost internal storage, and facilitate easier access for the garden volunteers to outdoor equipment.
During the closure, we managed to hold some outdoor events for the community, including putting up Christmas lights, but it was not possible to hold our normal busy Christmas programme.
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Registered Charity No 1171474
OFFICIAL
Reserves Policy:
At the start of the period, it was the policy of the charity to try to build up unrestricted funds, which are free reserves of the charity, to a level that equates to approximately 3 months unrestricted expenditure. During 2022, the Trustees voted to increase this to a fixed level of £5,000, to be reviewed as part of regular reviews of our Finance Policy. This will provide sufficient funds to cover management and administration support costs and any emergencies that may arise from time to time.
Statement of Trustees ’ Responsibilities
The Trustees are responsible for preparing the Annual Report and financial statements in accordance with applicable Charity Law and United Kingdom Generally Accepted Accounting Practice.
Charity Law requires the Trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the Trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Make judgements and estimates that are reasonable and prudent;
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Comply with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements;
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Signed on behalf of the Trustees
Name…… Neil Parnell ………………………………..Position……… Secretary …………..………… Signature………………………………………………Date………30 October 2023……………….
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Registered Charity No 1171474
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Independent examiner’s report to the trustees of Mount Community Association
I report to the trustees on my examination of the accounts of the Mount Community Association for the year ended 31 December 2022.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under s. 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under s. 145(5)(b) of the Act.
Independent examiner ’ s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
(1) Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
(2) The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed by email
Name: Craig I Simpson
Date: October 21, 2023
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Registered Charity No 1171474
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Receipts and Payments For the 12 month period ending 31 December 2022
| Receipts Grants and Donations – Note 1 Entry and Events Refreshments/Food Hire of Hall & Facilities Raffles Bank Interest Other |
Unrestricted Restricted Funds Funds £ £ 13953.56 28275.00 7678.09 254.75 3408.25 44.00 0 180.00 |
Total Funds £ 42228.56 7678.09 254.75 3408.25 44.00 0 180.00 |
| Total Receipts | 25518.65 28275.00 |
53793.65 |
| Payments Utilities & Insurance Cleaning Materials Refreshment Area Expenses Events Equipment/Refurbishment/Repairs Security Equipment and Maintenance Licences Garden Stationery & Advertising/Printing Rent Restricted Project Costs – Note 2 Other |
3309.73 157.73 835.14 2050.71 1252.64 0 135.00 721.69 0 5.00 27350.25 310.51 |
3309.73 157.73 835.14 2050.71 1252.64 0 135.00 721.69 0 5.00 27350.25 310.51 |
| Total Payments | 8778.15 27350.25 |
36128.40 |
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Registered Charity No 1171474
OFFICIAL
Balance Sheet as at 31 December 2022
| Cash Funds Balance at year end 31/12/21 Current Account Petty Cash Total Cash Funds 2022 receipts 2022 payments Surplus/(Deficit) on the year Balance at year end 31/12/22 Current Account - Note 3 Petty Cash |
Unrestricted Restricted Funds Funds £ £ 25861.89 0 1310.38 0 27172.27 0 25518.65 28275.00 8778.15 27350.25 16740.50 924.75 43391.86 924.75 520.91 0 |
Total Funds £ 25861.89 1310.38 27172.27 53793.65 36128.40 17665.25 44316.61 520.91 |
| Total Cash Funds | 43912.77 924.75 |
44837.52 |
Signed by one or two of the Trustees on behalf of all the Trustees
Signature Print Name NEIL PARNELL
Date of Approval 30 October 2023
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Registered Charity No 1171474
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Notes to the accounts
1. The grants received during period:
Restricted Funds
£1,925 - Akzo Nobel International Paint Fund at the Community Foundation £25,000 - The Community Infrastructure Levy (CIL) at the Community Foundation £1,350 - Rothley Trust
Unrestricted Funds £2,000 - Joicey Trust £10,000 - Sir James Knott Trust
We were also awarded £50,000 from Suez Communities Trust for the refurbishment work. The grantor paid contractor invoices directly; the funds did not pass through the Mount bank account as was the case with the funders listed above.
2. Restricted project costs spent during period:
April – activities for expanding the range of activities and age groups targeted by our family play sessions
June – Suez fees for Contributing Third Party payment September – engineering fees to provide advice on underpinning work December - McCarrick’s Construction (Phase 1 refurbishment work)
3. New bank account
A new account was opened with NatWest Bank plc on 13 July 2022. Direct debits and standing orders were transferred and at the end of the year funds were moved from Lloyds to NatWest. All funds were held in NatWest at the end of the accounting period.
A ‘reserve fund’ was set up within NatWest and £5000 was moved to reserves on 22 December 2022.
EOY balances:
NatWest current £38816.61 NatWest reserve £5000.00 Legacy Lloyds £500.00 . £44316.61
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Registered Charity No 1171474
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