# **Mount Community Association (CIO)** # **1171474** ## **Financial Statement** # **For the 12 month period ended 31 December 2021** **Contents Page** Legal and Administrative Information 2 Trustees ’Report 3-4 Receipts and Payments 5 Balance Sheet 6 **OFFICIAL** ## **Legal and Administrative Information** |**Legal**|**and Administrative Info**| |---|---| |**Name:**|Mount Community Association (CIO)| |**Charity No:**|1171474| |**Principal Address:**|Thomas Street| ||Eighton Banks| ||GATESHEAD| ||Tyne & Wear| ||NE9 7YB| |**Trustees:**|Neil Parnell (Secretary)| ||Claire Parnell| ||Tracey Simpson| ||Ronan Kenny| ||Diana Kenny| ||Karen McBryde| ||Lisa Johnson| ||Kevin McBryde| ||Paul Johnson| |**Bankers:**|Lloyds Bank| ||PO Box 1000| ||Andover| ||BX1 1LT| Page 2 of 8 Registered Charity No 1171474 OFFICIAL ## **Trustees Annual Report** ## **Objectives and Activities** To further or benefit the residents of Gateshead and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. ## **Summary of Main activities** Provides social, fitness and educational facilities for the local area in the form of regular classes, community celebrations, coffee mornings, and a community garden. A monthly club for parents and children is also held at the hall. The hall and garden are available to members of the community to hire for private parties and events, and the garden is open to all to relax, enjoy and get involved in. ## **Activities and Achievements** At the beginning of 2021, the hall remained closed due to the covid-19 pandemic, re-opening on 1[st] September 2021. During the period of closure, work continued on our community garden as the increased level of volunteering we saw in 2020 due to the lockdowns remained. We once again hosted our popular community sheep for two months over the summer to manage the vegetation in the wild garden area, and work continued on completing the pond area and fencing, with installation of a solar powered fountain to aerate the water. Our volunteers have established a vegetable patch and composting area, further planting in the Field of Dreams, and we have added some more seating for those wishing to enjoy a quiet moment in the garden. In recognition of our hard work, we were awarded Level 4 (out of 5) in the RHS It’s Your Neighbourhood competition. Over the summer holiday period, Gateshead Council again used the field to deliver their free daily #BrightentheDay activity sessions which were well attended, often with 10-20 local children, who benefited from the sports offered, socialising with their friends and free packed lunches. We also ran a number of events outdoors during lockdown, including pop up coffee mornings, a litter pick of the local area with our MP and local councillors, topped up our children’s welly boot garden and an Easter egg hunt. From September 2021, we held a cautious reopening, which provided us with the opportunity to test and understand our covid practices. initially we opened just for private hires, and we welcomed a new and now well established fitness class which trains in the hall daily during the week, and in the garden when weather permits. Towards the end of the year we started to re-establish our programme of community events to bring people back together after the lockdowns, and had one of the busiest autumn/winter seasons we have held at the hall, with the following highlights: - Monthly community coffee mornings, themed e.g. Remembrance with Poppy Trail - Children’s Halloween parties and Pumpkin Trail - Christmas lights switch on social evening Page 3 of 8 Registered Charity No 1171474 OFFICIAL - Free community Christmas lunch for older residents, partnering with a local pub and caterer - - Breakfast with Santa - Polar Express showing for children with live performers, fancy dress and themed refreshments - - - - Christmas fair with gifts from local sellers - Glass decorating and wreathmaking worskhops - Fundraiser for a defibrillator cabinet - Partnering with Birtley Hub to arrange for food collection to support their Christmas appeal - Shipcote and Friends outdoor mini festival We also continued work moving towards our long-term goal of refurbishment of the hall, and finalised the phasing of the works and fundraising strategy, following some more preparatory work with contractors such as asbestos removal and detailed design. The trustees have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by the range of activities as described above. ## **Reserves Policy:** It is the policy of the charity to try to build up unrestricted funds, which are free reserves of the charity, to a level that equates to approximately 3 months unrestricted expenditure (note we have since voted to increase this to 6 months in early 2022 to improve our resilience). This will provide sufficient funds to cover management and administration support costs and any emergencies that may arise from time to time. ## **Statement of Trustees Responsibilities** The Trustees are responsible for preparing the Annual Report and financial statements in accordance with applicable Charity Law and United Kingdom Generally Accepted Accounting Practice. Charity Law requires the Trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the Trustees are required to: - Select suitable accounting policies and then apply them consistently; - Make judgements and estimates that are reasonable and prudent; - Comply with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements; - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Page 4 of 8 Registered Charity No 1171474 OFFICIAL Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Signed on behalf of the Trustees _Name……_ Neil Parnell _………………………..Position……_ Secretary _…………………………………_ Signature………………………………………………Date…………24 October 2022……………. Page 5 of 8 Registered Charity No 1171474 OFFICIAL **Receipts and Payments For the 12 month period ending 31 December 2021** |||| |---|---|---| |**Receipts**
Grants and Ad-hoc Donations –
Note 1
Entry and Events
Refreshments/Food
Hire of Hall & Facilities
Raffles
Bank Interest
Other|**Unrestricted** **Restricted**
**Funds**
**Funds**
**£**
**£**
18228.43
0
1520.91
275.44
2058.25
98
0
17.77|**_Total_**
**_Funds_**
**_£_**
_18228.43_
_1520.91_
_275.44_
_2058.25_
_98_
_0_
_17.77_| |**Total Receipts**|**22198.80**
**0**|**_22198.80_**| |**Payments**
Utilities & Insurance
Cleaning Materials
Refreshment Area Expenses
Events
Equipment/Refurbishment/Repairs
Security Equipment and
Maintenance
Licences
Telephone/Postage
Stationery & Advertising/Printing
Rent
Restricted Project Costs – Note 2
Other|2947.09
1107.28
167.93
1058.37
3239.91
843.50
42.00
0
0
5.00
0
316.32|

_2947.09_
_1107.28_
_167.93_
_1058.38_
_3239.91_
_843.50_
_42.00_
_0_
_0_
_5.00_
_0_
_316.32_| |**Total Payments**|**9727.40**
**0**|**_9727.40_**| |||| Page 6 of 8 Registered Charity No 1171474 OFFICIAL ## **Notes** 1. The grants received during period: ## Restricted Funds ## • **None** ## Unrestricted Funds - **January £6386.86** Gateshead Council Covid19 Support - **March £2096** Gateshead Council Covid19 Support - **April £8000** Gateshead Council Covid19 Support - **June £500** RWE Renewables Community Volunteer Award - **August £250** CAF donation from local resident - **December £350** CAF donation from local resident 2. Restricted project costs spent during period: None Page 7 of 8 Registered Charity No 1171474 OFFICIAL ## **Balance Sheet as at 31 December 2021** |||| |---|---|---| |**Cash Funds**
_Balance at year end 31/12/20_
Current Account
Petty Cash
**Total Cash Funds**
2021 receipts
2021 payments
**Surplus/(Deficit) on the year**
_Balance at year end 31/12/21_
Current Account_(includes £500 held in old account)_
Petty Cash|**Unrestricted** **Restricted**
**Funds**
**Funds**
**£**
**£**
14030.87
0
670.00
0
**14700.87**
**0**
22198.80
0
9727.40
0
**12471.40**
**0**
25861.89
0
1310.38
0|**_Total_**
**_Funds_**
**_£_**
_14030.87_
_670.00_
**_14700.87_**
_22198.80_
_9727.40_
**_12471.40_**
_25861.89_
_1310.38_| |**Total Cash Funds**|**27172.27**
**0**|**_27172.27_**| _**Signed by one or two of the Trustees on behalf of all the Trustees**_ _**Signature Print Name**_ NEIL PARNELL _**Signature Print Name**_ _**Date of Approval**_ **24 October 2022** Page 8 of 8 Registered Charity No 1171474 OFFICIAL