ERBORNE AREA YOUTH & COMNIUNITY CENfRE LIMITED cOmPNY REGISTRATION NUMBER: 10214411 REGISTERED CHARITY NUMBER: 1171439 CIAL STATEMENTS FOR THE YEAR ENDFD 30" 2023 LANHAM & FRANCIS CHARTERED ACCOUNTANTS CHURCH HOUSE CHURCH STREET YEOVIL SOMERSET
ERBOR AREA YOUTH & COMMUNITY CENTRE LIMITED ANCIAL STATEMENTS FOR THE YEAR ENDED 30" JUNE 2023 CONTENTS PAGE Company info ation Directors, repo Independent E iner5 report Ststement of fi ncial activilies Income and ex nditUTe account Balance sheet io Notes to the fin cial statements The ollowing pages do not forni part of the statutory financial statements Detailed income Appendix I Appendix 2 Detailed expend ure
ERBORNE AREA YOUTH & COMMUNITY CENTRE LIMITED COMPANY INFORMATION FOR THE YEAR ENDED 30th JUNE 2023 TRUSTEES AND DIRECTORS MRAJPO LL MRHRKING MRIDDOD SCA AS-PETER / MRS N J EDWARDS MRDACUFF MRSSETHO COMPANY REGISTERED NUMBER 10214411 CHARITY REGISTERED NUMBER 1171439 REGISTERED OFFICE 77A CHEAP STREET SHERBORNE DORSET DT9 3BA REPORTIYI G AccouNfAiYrs LANHAM & FRANCIS CHARTERED AccouNfANTS CHURCH HOUSE CHURCH STREET YEOVIL SOMERSET BA20 1 HB Page I
ERBORNE AREA YoufH & COMMUNITY CENTRE LIMITED TRUSTEES, REPORT FOR THE YEAR ENDED 30 JUNE 2023 The directOTS year ended 30 ho are also trustees of the charity, pr¢sent th¢iT report and the financial statements forthe June 2023. The company i limited by guarantee. The Company incorporation 102 Accountin is governed by the Memorandum and Articles of Association drawn up on its d by the Statement of Recommended Practice- 2015 and Financial Reporting Standard and Reporting by Charities. CTIVITY PRINCIPAL The principal a centre for the us the interests of and voung peop tivity of the company is to establish, maintain and manage a youth and community, of the community and )'oung people and to advance education and provide facilities in cial welfare for recreation and leisure-time occupation for the benefit (Trf th¢ residents e of Sherborne and the neighbourhood. RECRUITME T AND APPOINTMENT OF COUNCIL OF MEMBERS The directors o and Articles of e company are also Charitv TSleeS. Under the requirements of the Memorandum ssociation, trustees are elected by 11 members at the Annual General Meeting. One third of the stees have to retire from oifice annuaIly and sha]1 be eligible foT re-election. None of the Tru ees has a beneficial interest in the ¢ompany. Each full memb winding up. r, including the trust¢es, is liable lo a contribution of £1 in the evenl of the charity TRUSTEES, I UCTION AND TIi4INJNG Under induction Commi55ion's d access to trainin the charity. d training procedures both exisling and new trustees aTe advised to studv the Charity cum¢nt CC3 - The Essential Trustees: What You Need to Knoli. The charity provides courses and seminars for individual tntstees where this is deemed to be of benefit to Page 2
ERBORNE AREA YOUTH & COMMUNITY CENTRE LIMITED TRUSTEES, REPORT FOR THE YEAR ENDED 30" JUNE 2023 (coNriNUED) ORCANISA ONAL STRUCTURE The trustees general meetin inister the charity but may not receive any remuneration for so doing. They may call a at any time on an Ad Ho¢ basis. IYT AND PERFORMANCE ACHIEVEM The company a the facilities an Sherborne and ministers ihe Sherborne Area Youth and Community Centre. il is continuing to improve actii'ities available al the centre, for the benefit of the residents and young people of e neighbourhood. HOW OURA TIVITIES DELIVER PUBLIC BENEFIT The facilities p used by the wid and objectives vtde activities and a social centre for young people and also facilities ivhich can be r population of Sherborne and the surrounding area. We continue to review our aims the light of the Charity Commission's general guidance. VIEW FINANCIAL The trustees ke met. all of the charity's activities under constant review to ensu that its objectives are The charity has climate, and the websit¢ and soci surplus of £3,205 w'hich the trustees feel is satisfactory in view ofthe current economic tale and condition of the main building and ihe surrounding site. The charity also has a I media presence to raise its profile. Income was Tec Financial Statem from Sherborne during ihe year. ved in the forni of restricted grants and donations totalling £900 {see Note 12 to the nts), and unrestricted funding of £10,000 from SheTborne Council and £4,000 lassic Cars. Other unrestricted grants and donations of £4,367 were ajso received The Trustees eo receii'ed grants Fair. ider the charit), to be a going concern as it has a regular income stream and has er the }'ear end. These include a donation of £4,000 from Sherrne Castle Country Page 3
ERBORNE AREA YoifTH & COMMUNITY CENTRE LIMITED TRUSTEES, REPORT FOR THE YEAR ENDED 30" JUNE 2023 (CONTINUED) VOLUNTEE The volunteers the Youth Club at the Community Centre. ND TRUSTEES DIRECTORS The directors d trustees of the company during th¢ year were as follows:_ Mr A J Powell Mr l D Dodds MrDACLrtT MrHRKing Mrs N J Ed'ardS Mrs S E Thomas-Peter In accordance Accordingly.. th ith the Memorandun] and Articles of Association, one third of the Trustees retired. se trustees r¢tired but offered themselve5 for re<lection at the Annual General Meeting. limited by guaraniee and therefore the directors have no shareholdings. They are all harity and are therefore all liable to a £1 contribution upon the charity's windingJ up. LICY The COMP<). is members of the RESERVES P The trustees are grant funding an ware that there is currentl%. a difficult economic climate. They are pursuing sources of planning fundraising activities to build up Teserves to meet aJ]y tUre costs. The trustees co held to fund imp tantlv review their reserve5 to ensure that a satisfactory level is maintained. They ar¢ ovements and repairs to the property. IUSK POLICY The major risks Teviewed to ens which the charits. 15 exposed hai'e been discussed by the trustees and are regularly e systems are in place to manage them. Safeguarding ildren, Young Peopl¢ and Vulnerable Adults Statement of In ent All Children, you take cate of them right to be kepi s g people under 18 and vulnerable adulis, i.e. those who are (or may be) unable to elves or protect theTnselves from significant harn] or serious explottation, have the Page 4
ERBORNE AREA YOUTH & COMMUNITY CENTRE LIMITED TRUSTEES. REPORT th FOR THE YEAR ENDED 30 JUNE 2023 (CONTJNUED) es that it is alw'a}'s unacceptable for a child. young person 01 wlnerable adult to e of any kind and is committed to safeguarding and promoting theiT welfare nder, ethnicity, disability, sexuality OT beliefs and expects all trustees, staff and aTe this commitment. SAYCC belie experience ab regardless of g volunteers to s All volunleers guide will be p ill be made rtware ofand underslandihe Policy andProcedures. A simple staff ovidedto all volunleers. Child, Young ¢rson & Vulnerable Adult Protection Policy at.. W¢ re¢ognis¢ The welfare Abuse in any Working in other agencies i O Privacy and c staff should act f the child/young person/Nwlnerable adult is paramount. fomi, must be taken seriouslv and Tesponded to swiftly and appropriately. rtneiship H'ith children: Voung people, vulnerable adults: their parents, earers and essential in promoting their w'elfare. nfidenliality should be Spected unless the person.s safety is ¢ompromised but easonably to 'rumours and gossip, The purpose o the poliey". O To provide pr To provide S event that they s of harm of any tection for all our underage and vulnerable adult beneficiaries. YCC staff artd volunteers with guidance on procedures they should adopt in the spect a child. young peTson or vulnerable adult may be experiencing, or be at risk This policy appli staff, office staff s to the entire workforee• paid or i'olunteer, including Trustee5, professional sessional 'orkerS, students or anyone w'orking for SA YCC. We will safegua d Children? yOUDg people and vulnerable adults by: O Valuing them, Adopting safe istening to and respecting them. arding guidelines. Recruiting sta volunteers and t people or vulnera E, Sharing infornl volunteers. Sharing infomi children appropri Providing effec support and traini Giving guidan and volunteers safely. ensuring DBS checks are made on all members of staff, tees haN'ing regular or unsupen."ised face to face contact with children and young le adults and also that references are followed up. (Safe recruitment policy).. tion about safeguarding and good practice with children, parents, staff and tion about concerns with agencies that need to know and involving parents and ely. ive management for staff and volunteers through supervisionlreview sessions, and support to inexperienced helpers. Page 5
RBORNE AREA YoirrH & COMMUNITY CENTRE LIMITED TRUSTEES, REPORT FOR THE YEAR ENDED 301& JUNE 2023 (CONTINUED) We are also co Chtld and Vul years and our DBSS are revie there is a subst "tted to reieWing our policy and good Practice annually. We aim to ensure the erable Adult Protection Officers within SA YCC receive updated training every two aff and voluntee[& every three years. ved at least el'ery five years and renewed in consultation the tntee5, when tial reason to do so. Ifconcerns are with the CVAP Trustees info aised about the khaviour ofany member of staffor volunteer, the matter must be raised offteer and the Chairnlan of the Tntee5 who will take appropriate action, keeping the STATEMEN OF TRUSTEES. RESPONSIBILITIES The law applica for each fmanci period and of it le to charities in England and Wales requires the tTuslees to prepare financial staiements period which gike a true and fair view of the clwity""s financial activities during the financial position at the end of the period. In preparing fin cial statemenls giving a true and fair viev¥. the tnths should follow best practice and.. (a) select suita (b) make judg (¢) stale wheth followed, s (d} prepare the that the ch le accounting polici¢s and th¢n apply them consistently- enis and estimates that are reasonable and prudent- r applicable accounting standards and slatemenls of recommended practice have been bject to any departures disclosed and explained in the financial statements and Inancial staiements on the going conccrn basis unless it is inappropriate to assume 'ty will continue in operation. The trustees are r financial positio with applicable I taking reasonabl sponsible forkeeping accounting records wbich disclose with reasonable accuracy the of the charity and which enable them to ensure that the fllTrancia] statements comply . They are also responsible for safekeeping the assets of the charity, and hence for Steps for the Prevention and detection of fraud and itregularilics. The trustees, rep rt is prepared in accordance with provisions of the Charities Act 2011. Byor H R King - Dire Page 6
ERBORNE AREA YOUTH & COMMUNITY CENTRE LIMITED INDEPEIYDEKf EXAMINER'S REPORT REPORT TO THE TRUSTEES OF ERBORNE AREA YObTH & COMMUNITY CENTRE LIMITED Charity Ilo: 1171439 Company No: 10214411 I report on the Respective res ancial Statements for the year ended Joth June 2023 set out on pages 8 to 17. sibi14ties of trustees and reporting accountants The trustees (wh preparation of th 144 of the Chari are also the directors of the compan) for the purposes of company law) are responsible for the accounts. The charity's trustees consider that an audit is not required for thisyear under section es Act 2011 {the Chariiies Act) and that an independent examiiiatTon ts needed. ility to= the accounts under section 14) of the Charities ACL the procedures laid down in the Gencral Directions givett by th¢ Charity Commission (under 5(5)(b) of the Charitie5 Act), and heiher particular matter5 have come to my attention. It is my responsi Examin To follo section I To state Basis of indepen ent examiner's statement My examination examination incl present¢d with th and seeking expl provide all the evi accounts present as carried out in accordance with General Directions given by the Charity Commission. An es a review of the accounting records kept b the charity and a comparison of th¢ accounts se records. fi also includes consideration of any unusual items or disclosures in the ac¢ounts ations from the trusi¢es ¢onccrning any such matters. The procedures undertakeji do not ence that would be required in an audiL and consequently no opinion is given as to whether the true and fair, view, and the report is limited to those matters set out in the statement below. iner's statement Independent exa In conttection wit believe that in, an accounting th¢ accoun the accoun 2011 othe considere The account I have Come acr05S report in order to e my examination, no material matters have come to my attention which gives me cause to material respecl- Cords were not kept in accordance with section 130 of the Charities Act 2011; or do not accord with such records- or do not comply '1th relevant accounting requirements under section 132 of the Charities Act than any requirement that the accounts give a 'trnc and fair, view which is not a tnatter as part of an independent exomination. or have nor been prepared in accordance with Charities SORP (FRS102). o other matters in conn¢ction M'ith the examination to hich attention should be drnwn in this able a propcr understatlding of the accounts to be r¢ached. Mr l D Dodds FC Date.. l?. I Lanham & Francis Charter¢d Account Church House Church Street Yeovil Somerset BA20 1 HB Page 7
HERBORNE AREA YOUTH & COMMUNITY CENTRE LIMITED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30th JUNE 2023 {InelMding I come attd EipeDditure Aceount alld StstemeDt of Total Reeognised Gains and Losse5) Unrestricted Funds NOTE Restricted Funds Total Fund5 2023 Total Funds 2022 Income and E domnents from: Donations and Charitable Acti Other Income rants 'ities 18,367 30,949 5.459 900 19,267 30,949 5,459 15,525 23,922 2,753 Total Income d Endowments 54,775 900 55,675 42,200 Expenditure o Raising Funds Charitable Acti ties 46.435 5,208 827 47.262 5,208 35,838 3,302 Total Expendit 51,643 827 52,470 39,140 Net Income1X nditure) 3,132 73 3.205 3,060 Net Movement i Funds 3.132 73 3,205 Reconciliation i Fund$ Totsl Funds brou ht fonvard 61.005 Total Funds carri forward 42.237 21,973 64,210 61,005 LL4<0 Page 8
ERBORNE AREA YOtrrH & COMMUNITY CENTRE LIMITED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30" JUNE 2023 Unrestrieted Restricted 2023 2022 Gross income continuing aciivities 54,775 900 55,675 42,200 Tota] expendit e of continuing activities (51,643) (827) (52.470) (39,140) NET INCOM FOR THE PE XPENDITURE OD 3.132 73 3,205 3,060 Detailed analyse onpages 11 tol of the expenditure are provided in the Statement of Financial Activities and the notes Page 9
Registered Num SH er 10214411 RBORNE AREA YOUTH & COMNIUNITY CENTRE LIMITED BALANCE SHEET AS AT 30tb JUNE 2023 2023 TANGIBLE ASS 2022 TS Note 1.315 CURRENT ASS Stocks Debtors Cash at bank and i 2,287 TS 90 3.975 90 9,051 hand 75,014 68,024 CREDITORS NET CURRENT SSETS TOTAL ASSETS ESS CURRENT LIABILITIES CAPITAL AND SERVES Restricted fvnds Unrestricted funds TOTAL CHARIT 12 21,973 42.237 21,900 FUNDS For the year ending Companies Act 2006 The members have no 2006. The dire¢tors acknowl records and for ihe pre These accounts havc companies, regime. Oth June 2023, the companv was entitled to exemption from audit under section 477 of the laling to small companies. required the compativ to obtain an audit in aceordan¢e with section 476 of the Companies Act ge their responsibility for complying with the tEquirements ofth¢ Actm'ith respe¢tto accounting aration of accounts. en prepared in aceordance with the provisions applicable to companies subject to the small The financi tem ts were approved by the TteeS on . H R King - Trustee AJPOW I _ Tstee Pagelo
SH ORNE AREA YOUTH & COMMUNITY CENfRE LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30° JUNE 2023 ING POLICIES otTice: 77a Cheap Street. Sherborne, Dorset, DT9 3BA 11siness Address: ChrTr'santhemum Close, Tinneys Lalle, Sherborne Dorsel DT9 3DY ACCOU Registere Place or Cbarity Status The charity is a conseqiicntly does towards the asscts mpany limited by guarantee registered in England & Wales registered no. 10214411 and ot have any share capital. Each of the trust¢es rs liable to contribute an amount not exceeding £1 f the charity in the event of liquidation. The charity is a public benefit eiitity. Basis of Prepardti Shcrborne Area Yo and liabilities arc i ac¢ounting poli¢y These financial stat in these financial s th and Community Centre meets the cla$5ifi¢ation of a public ben¢fit entlty under FRSI 02. Assets itially recognised at historical cost or transaction value unless otherwise stated on the relcvant tes. ments are pr¢pared in sterling which is the fimctional currency of the Charity. Monetary amounts t¢ments are iounded to the nearest wjund. Going Coneer The trustees consid to continue for the the charity is a going concem. They consider that adequate reserves are maintained for servic¢s reseeable future. ACCOting Collve These financial stat Statement of Re¢om with Financial Repo 2015) and the Charit tio ments have been prepared under the historical cost convention and in accordance with the ended Practic¢'. Accottnting and Reporting by Chariiies preparing th¢ir accounts in accordance ing Standard applicable in the UK and the Republic of IrelatTrd (FRS102) {effective l January esAct2011. Ineomillg Resource All incoming resour and the amount caTt categories of income s are included in the statement of financial activities when the ¢hariti' is entitled to the income quantified with reasonable accurac),. The following specific polRcics ar¢ applied to particular Voluntary income is Financial Activities eceived bv wa). of grants, donations and gifts and is included in full in the Statement of hen receivable. Donations made und ac¢rued for at that po the Gift Aid scheme are reeogni5ed when received. The amount recoverable from HMRC is t. Donations rec¢ived ar¢ reported nel of bank transaction charges. Incoming resources or services to clients period to M'hich the). r m grants, r¢lating to specificall), the provision ofgoods orservices as part of ¢haritable activities included in full in the Statement of Financial Aciivities when receivable. and allocated to the late. Resources Expendtd Expenditurc is recogni VAT, whi¢h cannot be ed on an accrual basis as a liability is incurred. Some iteTf]s of expenditure are inclusive of recovered and is reported as part of the expenditure to which it relates. The cost of generating nds comprises the costs associated with attracting voluntary in¢onTre. Cliaritable expenditure members and general p indireet nature necess ompri5es those costs incurred by ihe charity in the delivery of its activities and servi¢es to its blic. It iiicludes both costs thatcan be allocated directly to such activities and those costs of an to support ihem. Governance Costs inclu chaiity. e those costs associated with meeiing the constitutional and statutory requirements of the Pagell
SHE BORNE AREA YOUTH & COMMUNITY CENTRE LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30" JUNE 2023 The allocation of co ts is detailed in note 4. Volunteers The value of service provided by volunteers IS not incorpordted into these financial statements. Tangible Fixed As ts Individual Fixed As accumulated itnpair ts are initially recorded at cost less any subsequent accumulated depreciation and subsequ¢nt ent losses. Depreeiation and ortisatio Depreciation is prov expected useful e¢on ed on tangible assets so as to write off the c05t less any estimated residual value over their mic life as follows-. Equipment Computer Equipmen 20Q/o per annum straight line basis 33.3 % per annum Straight line basis Stock- Stock is valu sto¢k. Cost is determi d at the lower of cost and estimated selling price after due regard to obsolete and slow-moving ed using the first in first otst {FIFO) basis. Restrieted Funds This relates to amoun inlended. donated forspecific purw>ses and is written off as and when it is utilised for the spe¢ific purpose Unrestrieted Funds This relates to amoun requircd. receiv¢d for general purposes and ts utilised for the general running costs of the company as Liabilities Liabilities are acco ted for in the period to which they relate. Finaneial lllstrume ClttsJifi¢alio Finan¢ial instruTnents accounting treaiment Basic financial instru -cash -a debt instrument (su -commitment to re¢ei -investments in non-c re classified as either basic financial instruments or other finaneial instruments. Thc aries according to the classification. ents are defined as one of the followTng= as accounts receivable and pavablc) a loan that satisfies ccrtain criteria vertible preference shares. and non puttable ordinary shares. All other fan¢[al in5 ents are classed as other financial instruments and treated accordingly. Page 12
SH ORNE AREA YOUTH & COMMUNITY CENTRE LIMITED NOTES TO THE FINI ANCIAL STATEMENrs FOR THE YEAR ENDED 30" JUNE 2023 Recogniiion and Tlie compani. only financial instrumen value. usuremenl as financial assets and liabilities of a kind that qualify as basi¢ financial instn]ments. B8SiC s are initially recognized at transaction value and subsequentl), measured at their settleinent INCOMING RE OURCES DONATIONS A D GIL4NTS Unrestricted Restri¢ted 2023 2022 CTrants Donations 10.000 8.367 10.000 9,267 900 11,935 3,590 OTHF.R INCOM Tuck shop sales Other income - Sal Cheese and wine et FoyOF 18.367 900 3.072 3,072 2,242 50 of equipment 782 1,605 782 1.605 Activ HM job lies evenue & CustOTns etention scheme 147 314 5.459 5.459 INCOMING RES URCES FROM CHARABLE ACTIVITIES LTnrestricted Restricted 2023 2022 Fundraising activitie 30.949 30,949 23,922 Page 13
SHE NOTES TO T ORNE AREA YoirrH & COMMUNITY CENTRE LIMITED E FINANCIAL STATEMENTS FOR THE YEAR ENDED 30° JUNE 2023 TOTAL RESOU CES EXPENDED Raising Funds Charitable Actiwitie5 2023 2022 Costs directty relat Fund raising expenses to activities 4,469 4,469 2,517 Support costs alloeat Website costs Depreciation Insurance Repairs, renewals and Postage and stationery Rent Heat and light Rates and walcr Cleaning Tel¢phone Professional fees Offi¢e/secrelarial servi Wages and outside you Tuckshop purchases Sundry expenses Computer expenses Subseriptions to *¢tivities 677 972 867 I2,450-Tr. 677 972 867 12.450 135 1,000 1,7iO 100 6,831 2.669 1,920 541 2,795 831 5,856 202 1,000 1,721 93 6,993 2,074 1,976 1,924 8.129 1,925 319 kip hire 1.000 1,750 100 6,831 2,669 1.920 304 12.423 2,528 3,313 work¢rs s¢rvic¢5 2,528 3,313 62 62 244 47 NET INCOMING This is stated after c SOURCES FOR THE YEAR ging.. 2023 2022 Directors, remunera Independent Exarnin Accountancy costs on tion charge 600 1.320 600 1,320 The trustees did not ceive any remuneration. Number of trustees p 'd expenses 2023 2022 rotal amount paid 2,958 3,130 Page 14
ERBOE AREA YOtrrH & COMMUNITY CENTRE LIMITED NOTES TO THE FINANCJAL STATEMENTS FOR THE YEAR ENDED 30" JUNE 2023 STAFF OSTS 2023 2022 Gr05S W Nationa ges Insurance costs 3,359 No empl y¢e received total employee benefits of more than £60,000 number of employees was.'- The total Charitabl activities TANGIB E FIXED ASSETS Furniture & Equipm¢nt TOTAL 2023 TOTAL 2022 COST As at 30 June 20 Additions 21.755 21,755 20,569 1,186 As at 30 June 20 21.755 DEPRECIATI As at 30 June 20 Charge for the y 19,468 972 19,468 972 2,795 As at 30, June 2 23 Net ass¢ts as at 3 June 2023 8. DEBTORS Prepayments and ccrned income Page 15
ERBORNE AREA YOUTH & COMMUNITY CENTRE LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30" JUNE 2023 2023 2022 CREDI ORS fa]ling due within l year Accrual and deferred income 10 RELA D PARTY TRANSAcfIoNS The accountan affairs of the chaJity are catTied out by a fum whose propTietor is one of the directors. li ANALYS OF NET ASSETS BETWEEN FUNDS General Funds Restricted Funds Total Funds 2023 Total Funds 2022 Fixed a55 Current Is 1,315 53,041 1.315 75.014 sets 2,287 68,024 21.973 Less credi ors 12.119 Net assets 2023 at 30 Jme 42 Page16
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