## **Trustees’ Annual Report for the period**
## **From 01/04/23 Period start date To 31/12/2023 Period end date**
**Charity name: Seren in the Community CIO**
## **Charity registration number: 1171417**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance education and provide facilities
for recreation and leisure in the interests of
social welfare and to benefit and improve the
conditions of life of the inhabitants of STAR
Communities (Splott, Tremorfa, Adamsdown
and Roath).|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Provided children and young people (CYP)
in the STAR area with free, open access play
provision, during school term and school
holiday times.
Play provision has helped to address high
levels of deprivation within the local
community it serves, and children’s physical
activity levels, healthy eating and
educational attainment have improved
through attending play sessions. Our
playworkers listen to children and help them
develop a positive and optimistic outlook to
overcome the challenges in their lives.
Play sessions (1 hour, 55mins long are
delivered from various community venues,
including outdoors in the local parks.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have had regard to the guidance
issued by the Charity Commission on public
benefit.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making
Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Throughout 2023 Seren in the Community
continued to run successful outdoor play
sessions in local parks benefiting children
and their families throughout the STAR area.
We also worked with local schools to
improve their play provision.
Thanks to grant funding from Cardiff Council
to improve holiday play provision, we have
facilitated open access play sessions,
outdoors in all weathers, for 1:55 minutes for
children aged 5-14 years from the STAR
area. Children and young people have been
given the opportunity to express themselves
creatively and socially through the medium
of play. Children and young people have
been provided with an environment in which
they can improve their self-esteem, make
better friendships and make healthier
choices.
We have continued to facilitate play sessions
including loose parts play, sports activities,
role play and den building.
We continued to be involved in community
food share projects and provide healthy
meals for the children living in poverty in our
local area.
We have continued to develop strong
relationships with other organisations in the
community through the local play action
group such as No Fit State, Splott
Community Volunteers, Boomerang, Railway
Gardens, Welsh Refugee Council, the STAR
Hub, housing providers and schools.|
The charity continued to use sessional workers, on a self-employed basis, to deliver our play sessions.
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
||||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|During this reporting period the charity’s
principal source of funding has been grant
funding from the National Lottery Community
Fund and from Cardiff Council.
The charity’s main expenditure is payment to
sessional play workers, on a self-employed
basis, for their service in delivering play
sessions.
The charity took forward a surplus of
£10,866.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Seren will hold reserves to provide financial
stability and the means for the development
of our principal activity. We will maintain our
reserves at a level which is at least
equivalent to 6 months running costs. The
Board regularly reviews the amount of
reserves that are required and that they are
adequate to fulfil our continuing obligations,
the reserves policy will be formally reviewed
annually.|
|Amount of reserves held|Para 1.22|The charity took forward a surplus of
£10,866 from this reporting period.|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The most significant risk to the charity
continuing as a going concern in the long run
is reliance on grant funding and the
uncertainties around this, particularly in light
of local authority cuts. The charity will
continue to explore alternative grant funding
as well as options to diversify income.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted
Para 1.46
A description of the principal risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees can be appointed by the members
or by the charity trustees. Invitation to apply
by existing trustees, confirmed by a meeting
and validated at an AGM.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Seren in the Community CIO|
|---|---|
|
Other name the charity uses||
|Registered charity number|1171417|
|
Charity’s principal address|℅
31 Harold St
Adamsdown
CF24 1NZ|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**
**Nam**
**e of**
**pers**
**on**
**(or**
**bod**
**y)**
**entit**
**led**
**to**
**app**
**oint**
**trust**
**ee**
**(if**
**any)**|
|---|---|---|---|
||Lydia Cook|Chair|Resigned November
2023|
||Sian Regan|Acting Chair|June 2023 (appointed
acting chair November
2023)-|
||Huw Thomas|Treasurer|2017 -|
||Germaine Ngoy
Kyabu||November 2023 -|
||Paula Harris|Secretary|June 2023|
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– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
Trustee narne
Date5 acted rf not for whole
ear
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**||||
|||||
|||||
|||||
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|**Name of chief executive or names of senior staff members (Optional information)**||||
|||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
## **The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Sian Regan **Position (eg Secretary,** Acting Chair **Chair, etc) Date** 31/10/24
**COMPANY NUMBER: CE008981**
**CHARITY NUMBER: 1171417**
## **SEREN IN THE COMMUNITY CIO**
**INDEPENDENT EXAMINER'S REPORT AND ACCOUNTS**
**FOR THE YEAR ENDED 31 DECEMBER 2023**
## **SEREN IN THE COMMUNITY CIO**
|Independent Examiner's Report
Income & Expenditure Account
Balance Sheet|**CONTENTS**
Page
1
2
3|
|---|---|
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF SEREN IN THE COMMUNITY CIO**
## **ON THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023**
I report on the accounts for the year ended 31st December 2023 set out on pages two and three.
## **Respective responsibilities of the Trustees and the Independent Examiner**
The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under of section 144 of the Charities Act 2011 (the Act) and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Act and to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Act, whether particular matters have come to my attention.
## **Basis of Independent Examiner's Report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion as to whether the financial statements present a true and fair view and the report is limited to those matters set out below.
## **Independent Examiner's Statement**
In connection with my examination, no matters have come to my attention which give me cause to believe that, in any material respect:
* the accounting records were not kept in accordance with section 130 of the Act; or
* the accounts did not accord with the accounting records; or
* the accounts did not comply with the applicable requirements, concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008, other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have come across no other matters, in connection with the examination, to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Deborah Mary Samothrakis BSc FCA**
**Tester Accountancy & Bookkeeping Ltd** Chartered Accountants Date …………………….. 34, Fairoak Road, Cathays, Cardiff CF24 4PY
## **SEREN IN THE COMMUNITY CIO**
## **INCOME & EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 31 DECEMBER 2023**
|**INCOME:**
**Fundraising:**
Big Lottery
Winter of Wellbeing/Play Sufficiency grants
Winter of Wellbeing - Capital grant
Other grant funding
Training delivered
**EXPENDITURE:**
Labour
Expenses
Insurance
Equipment and consumables
Storage
Services & training
**NET SURPLUS/(DEFICIT) FOR YEAR**|2023|2022|2022|
|---|---|---|---|
||£
£
29,097.00
12,811.78
-
--
11,866.00
-
--
53,774.78
34,650.01
1,035.69
719.14
5,468.98
670.31
365.00
(42,909.13)|£
£
14,425.50
26,963.78
35,000.00
14,496.84
561.51
91,447.63
36,936.21
2,533.04
745.98
39,393.00
-
--
1,247.31
(80,855.54)|£
14,425.50
26,963.78
35,000.00
14,496.84
561.51|
|||||
||**£**
**10,865.65**|**£**
**10,592.09**||
## **SEREN IN THE COMMUNITY CIO**
## **BALANCE SHEET AS AT 31ST DECEMBER 2023**
|||**2023**||2022|
|---|---|---|---|---|
|||£||£|
|Surpluses brought forward||25,386.51||14,794.42|
|Surplus/(Deficit) for the year||10,865.65||10,592.09|
|**Surpluses carried forward**|**£**|**36,252.16**|**£**|**25,386.51**|
|**Represented By:**|||||
|**Balance at bank**|**£**|**36,252.16**|**£**|**25,386.51**|
**INDEPENDENT EXAMINER'S REPORT**
**TO THE TRUSTEES OF SEREN IN THE COMMUNITY CIO**
## **ON THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023**
I report on the accounts for the year ended 31st December 2023 set out on pages two and three.
## **Respective responsibilities of the Trustees and the Independent Examiner**
The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under of section 144 of the Charities Act 2011 (the Act) and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Act and to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Act, whether particular matters have come to my attention.
## **Basis of Independent Examiner's Report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion as to whether the financial statements present a true and fair view and the report is limited to those matters set out below.
## **Independent Examiner's Statement**
In connection with my examination, no matters have come to my attention which give me cause to believe that, in any material respect:
- the accounting records were not kept in accordance with section 130 of the Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements, concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008, other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have come across no other matters, in connection with the examination, to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Deborah Mary Samothrakis BSc FCA Tester Accountancy & Bookkeeping Ltd** Chartered Accountants Date …………………….. 34, Fairoak Road, Cathays, Cardiff CF24 4PY
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