## **Trustees' Annual Report for the period**
Period start date Period end date 01 April 2020 31 March 2021
**From**
**To**
## Section A Reference and administration details
**Charity name** Seren in the Community
**Other names charity is known by** N/A
**Registered charity number (if any)** 1171417 Splott Play Centre Muirton Road Cardif **Postcode CF24 2SJ** —— **Names of the charity trustees who manage the charity Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint trustee whole year (if any)** 2 Huw Thomas Cllr Treasurer 3 Jane Tariq Secretary 5 Lydia Cook Chair ——— **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ———_—— **Name Dates acted if not for whole year Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** —== **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document[Constitution]
March **2012**
**TAR**
1
(eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company)
Trustees can be appointed by the members or by the charity Trustee selection methods trustees. Invitation to apply by existing trustees, confirmed by a (eg. appointed by, elected by) meeting and validated at an AGM.
## **Additional governance issues (Optional information)**
You **may choose** to include We are seeking to appoint new trustees to help manage the additional information, where charity, as our Chair and other trustees resigned during the relevant, about: last financial year, due to job and family commitments.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To advance education and provide facilities for recreation and leisure in the interests of social welfare and to benefit and improve the conditions of life of the inhabitants of STAR Communities (Splott, Tremorfa, Adamstown and Roath).
March **2012**
**TAR**
2
Provided children and young people (CYP) in the STAR area with free, open access play provision, during school term and school holiday times.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Play provision has helped to address high levels of deprivation within the local community it serves, and children’s physical activity levels, healthy eating and educational attainment have improved through attending play sessions. Our playworkers listen to children and help them develop a positive and optimistic outlook to overcome the challenges in their lives.
During the period provision has been primarily weekly play sessions (1 hour, 55mins long) which are delivered from various venues, outdoors in the local parks to counteract the risk of spreading Covid – 19.
Trustees have had regard to the guidance issued by the Charity Commission on public benefit.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
During 2020-21 we have had the additional challenges that Covid – 19 has brought, including restrictions on delivering any face to face services for much of the year. We were running sessions at the very start of the year before the first lockdown was announced and then were able to return to some outdoor play provision in the summer. However we were hit by a 2[nd] lockdown later in the year and so had to put our services on hold again, much to the disappointment of the children, young people and families that use our services.
Through securing grant funding we have been able to plan ahead for play-based activities from the Play Centre for the children and young people of Splott.
When able to operate, we facilitated two open access play sessions per week, outdoors in all weather, for 1:55 minutes for children aged 5-14 years from the STAR area. Children and young people have been given the opportunity to express themselves creatively and socially through the medium of play. Children and young people have been provided with an environment in which they can improve their self-esteem, make better friendships and make healthier choices.
We have continued to facilitate activities such as arts and crafts, cooking, sports, role play, group games, group discussions, den building, gardening and other outside activities. This provision has been hugely important in helping to alleviate the stress and anxiety that the pandemic has caused for lots of children and young people that we work with.
We continued to be involved in community food share projects and provide healthy meals for the children living in poverty in our local area. We partnered successfully with Flourish, a National Lottery funded project during the first lockdown, to help get food parcels out to families in need.
The charity continued to use sessional workers, on a selfemployed basis, to deliver our play sessions when it was possible to do so.
We are still part of an informal network in the local area, and have strong relationships with external organisations such as the Star Hyb, Play Services, Travelling Ahead and Gypsy and Travellers Wales, the Police and PCSOs, YAG (youth action group), Action for Children, YMCA, Eastmoors, Ministry of Life, Willows High School, Social Services, ACT (training provider for young people), New Leaf, Adamsdown Court, Cardif Community Housing Association and the Flourish project based there, and many more.
March **2012**
**TAR**
4
**Section E Financial review**
Seren will hold reserves to provide financial stability and the **Brief statement of the** means for the development of our principal activity. We will **charity’s policy on** maintain our reserves at a level which is at least equivalent to 6 **reserves** months running costs. The Board regularly reviews the amount of reserves that are required and that they are adequate to fulfil our continuing obligations, the reserves policy will be formally reviewed annually. **Details of any funds** None **materially in deficit Further financial review details (Optional information)** The charity’s principal source of funding has been grant funding You **may choose** to include from Cardif Council and the Coronavirus Resilience Fund. additional information, where relevant about: The balance of funds in the charity’s accounts comes from the charity’s principal fundraising activities previously undertaken by the Friends of sources of funds Splott Playcentre, and transferred to Seren in the Community on (including any the establishment of its bank account. fundraising); how expenditure has The reason for the large underspend in this financial year is that supported the key the pandemic forced us to close our provision for much of the objectives of the charity; year. We then had two grants awarded close to the end of the financial year to help us plan and continue our services into investment policy and 2021. objectives including any ethical investment policy adopted. ~~|~~ **Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Lydia Cook **Position (eg Secretary,** Chair **Chair, etc)**
Huw Thomas
Treasurer
March **2012**
**TAR**
5
Date
2910112021
TAR
March 2012
Income & Expenditure Account - Year Ended 31 December 2020
|||||||||Y/E 31/12/19|Y/E 31/12/19|||
|---|---|---|---|---|---|---|---|---|---|---|---|
|**Income**||||||||||||
|Fundraising||£|£|-
£||||£|-
£|||
|Children in Need||£|£|-
£||||£|-
£|||
|Other Grant funding||£|£|5,000.00
£||||£|9,953.00
£|||
|Hall Rental Income||£|£|-
£||||£|1,000.00
£|||
|Interest||£|£|-
£||||£|-
£|||
||||||£|5,000.00
£||||£|10,953.00
£|
|**Expenditure**||||||||||||
|Salaries||£|£|1,649.89
£||||£|6,743.11
£|||
|Cash Expenses||£|£|-
£||||£|-
£|||
|Insurance||£|£|215.03
£||||£|215.03
£|||
|Equipment||£|£|-
£||||£|-
£|||
|Professional services||£|£|-
£||||£|-
£|||
|Fairshare Cymru||£|£|965.00
£||||£|-
£|||
|Utilities||£|£|-
£||||£|-
£|||
||||||-£|2,829.92
-£||||-£|6,958.14
-£|
|**Net (deficit)/Surplus for the year**||**Net (deficit)/Surplus for the year**|**Net (deficit)/Surplus for the year**||£|2,170.08
£||||£|3,994.86
£|
|**Balance sheet 31 Dec 2020**|**Balance sheet 31 Dec 2020**|||||||||||
|Balance brought forward 1 Jan 19|||||£|20,032.44
£||||£|16,037.58
£|
|Surplus (deficit) for the year|||||£|2,170.08
£||||£|3,994.86
£|
|Balance carried forward 31 Dec 19||||Balance carried forward 31 Dec 19|£|22,202.52
£||||£|20,032.44
£|
|**Represented by**||||||||||||
|Balance at bank|||||£|22,202.52
£||||£|20,032.44
£|
|Debtors||||||||||£|-
£|
|Creditors|||||£|-
£||||£|-
£|
||||||£|22,202.52
£||||£|20,032.44
£|
||?||F|||||||||
|Signed|||||||Date||04/09/2021|||
|Huw Thomas, Treasurer||Huw Thomas, Treasurer||||||||||