KINGSTEIGNTON YOUTH CENTRE
Accounts - 31 July 2022
CONTENTS
| Page | |
|---|---|
| General Information | 1 |
| Trustees' Annual Report | 2-4 |
| Independent Examiner’s Report | 5 |
| Receipts and Payments Account | 6 |
| Statement of Assets and Liabilities | 7 |
KINGSTEIGNTON YOUTH CENTRE
General Information
REGISTERED CHARITY NUMBER: 1171416 TRUSTEES : Beryl Austen Carol Lakin Michelle Lewis-Clarke Ron Peart (Chairman) David Rollason Susan Rollason ADDRESS: Kingsteignton Youth Centre KYC Broadway Road Kingsteignton Newton Abbot TQ12 3EH INDEPENDENT EXAMINER: Jason Foxwell FCCA FCIE 39 Enfield Road Poole BH15 3LJ
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KINGSTEIGNTON YOUTH CENTRE
TRUSTEES' REPORT
The trustees present their report for the period ended 31 July 2022.
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The trustees are required to prepare accounts for each financial year, which reflect the receipts and payments of the charity and of the surplus or deficit of income against payments for the year.
The trustees are responsible for:
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keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity; and
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safeguarding the assets of the charity and hence for taking reasonable steps for prevention and detection of fraud and other irregularities.
LEGAL AND ADMINISTRATIVE
The charity was first registered as a Charitable Trust on 17 November 1969. This charity was closed in October 2017 and a new Charitable Incorporated Organisation (CIO) was formed on 1 February 2017 under Charity Commission registration no: 1171416. It is governed by a CIO Constitution.
The property owner is Kingsteignton Town Council. Kingsteignton Youth Centre CIO is responsible for the control, management and maintenance of the property under a Deed of Trust between the Council and the CIO.
Kingsteignton Youth Centre Trustees met three times in the financial year 2021 to 2022 and at least four members of the Board also attended the five management committee meetings. In planning the charity's activities at their meetings during the year the trustees and management committee have kept in mind the Charity Commission’s guidance on public benefit and the charitable objects of the CIO.
OBJECTIVE
The objectives of the charity are:
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To advance in life and help young people living in Kingsteignton and the surrounding area through:
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a. The provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life;
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b. Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.
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To promote for the benefit of the inhabitants of Kingsteignton and the surrounding area the provision of facilities for recreation and other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity of disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
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KINGSTEIGNTON YOUTH CENTRE
TRUSTEES' REPORT (CONTINUED)
REVIEW OF ACTIVITIES
The Coronavirus pandemic government restrictions on social and recreational activities significantly affected activities during the Autumn term 2021, with private hire bookings most affected.
We have been able to return the youth club to normal activities and offer full facilities for hire since January 2022. It quickly became apparent that young people were keen to participate in group activities to a greater extent than ever and the Trustees have been delighted at the energy and commitment displayed by our youth leader, youth support worker and youth club volunteers and the support from our young people who have returned in record numbers to KYC youth club.. Numbers attending youth club for 11-17 year olds have increased most and an additional Wednesday group for 14- to 17-year-olds is being planned for the coming year, with the aim or meeting the needs of this age group in an environment where more focussed youth work can take place.
We continue to provide an activity space for a range of users of different ages, although sadly our over 65 exercise group have still felt unable to return to indoors activity. Private hirers include South Devon Aspergers Support Group (SDAG) which runs activity sessions for children with special needs and their families; USP self-defence group for adults; a local NHS Partnership trust offering services in three different adult mental health areas; two local dance schools offering their dance students holiday activities; a foreign language school running holiday language classes for overseas students; as well as one off hirers including local families enjoying using the facilities for their children’s parties.
As we expand our offer and introduce a new weekly session with the ensuing cost implications we are acutely aware of the increasing costs to the charity of running a building that provides a variety of spaces including a sports hall. We are facing an unexpected and unwelcome rise in energy costs for 2023/4 which are now unavoidable. For this reason we will start the new financial year by reluctantly but unavoidably increasing our private hire charges and subs charged to youth club members
We would not be able to operate without the generous support of our local Town Council and other statutory bodies. KYC Youth Club has used grants this year to help meet the cost of employing our Youth Leader for 12 hours a week and a youth support worker (funded by a small grant award from SPACE youth service and a Kingsteignton Town Council precept) ; replace our external notice board and fund updating of disco and IT equipment and the Youth Leader’s laptop (grants from DCC Councillor’s locality budget and Teignbridge District Council Councillor’s Community fund). A small Covid Omicron grant was also a welcome award from HM Govt.
Staff and Volunteer training in Safeguarding resumed with all staff and volunteers expected to have completed / renewed their training in this essential area at the appropriate level by September 1st 2022. Both our Youth Leader and assistant Youth Support worker are trained to level 5 (Designated Safeguarding Officer level). We have received valuable and accessible support in training from VOYC Devon, a DCC sponsored charity supporting organisations providing activities for children and young people. Their advice, affordable and instructive training courses and general guidance have been of great assistance both to the trustees and to our youth club staff and volunteers.
KYC staff has helped young people through some very difficult times in their lives, as well as supporting young people through their school exams and UCAS applications. Youth Club staff refer serious safeguarding concerns to the DCC Multi-Agency Safeguarding Hub when appropriate. The youth club has been successfully building closer relationships with our local schools (3 primaries and one secondary school), to the benefit of pupils and students
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KINGSTEIGNTON YOUTH CENTRE
TRUSTEES' REPORT (CONTINUED)
REVIEW OF ACTIVITIES (CONTINUED)
In KYC youth club emphasis is placed on encouraging mutual respect and positive behaviour. By building young people’s confidence and self-esteem and encouraging them to form healthy and mutually respectful relationships with each other and with others in the wider world our youth club staff and volunteers aim to help young people grow into mature and well adjusted adults who will make a positive contribution to the community and to wider society. Many of the older youth club members volunteer to assist in the youth club sessions for younger children where they make a much valued contribution.
Trustees extend heartfelt thanks to our staff and KYC youth club volunteers as well as those who have generously supported KYC through running the youth centre and through their support in obtaining grant aid. We continue to enjoy the support of the local community and are grateful for their patronage of the youth centre’s facilities.
We are especially grateful to Jason Foxwell for giving time and expertise freely to help with submitting HMRC forms.
Approved by the trustees on 30 September 2022 and signed on their behalf by
Cllr Ron Peart Chairman
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF KINGSTEIGNTON YOUTH CENTRE
I report to the trustees on my examination of the accounts of Kingsteignton Youth Centre (“the charity” for the period ending 31 July 2022.
Responsibilities and basis of report
As the trustees of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jason Foxwell FCCA FCIE independent-examiner.net 39 Enfield Road, Poole, BH15 3LJ
Date: 3 October 2022
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KINGSTEIGNTON YOUTH CENTRE
Receipts and Payments Account for the period ended 31 July 2022
| 2022 | 2021 | ||
|---|---|---|---|
| Notes | Total | Total | |
| £ | £ | ||
| RECEIPTS | |||
| Bookings income | 7,097 | 2,767 | |
| Unrestricted grants | 2,667 | 8,000 | |
| Restricted grants | 5,656 | 4,342 | |
| Precept unrestricted income | 14,700 | 14,000 | |
| Subs and sales | 1,801 | - | |
| Other receipts | - | 50 | |
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────── |
||
| Total receipts | £31,921 | £29,159 | |
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||
| PAYMENTS | |||
| Wages | 10,980 | 9,174 | |
| Activities, trips and materials | 1,029 | 30 | |
| Advertising and promotion | 105 | 140 | |
| Insurance and legal | 2,959 | 2,541 | |
| Telephone and internet | 1,751 | 816 | |
| Water rates | 238 | 110 | |
| Gas and electricity | 3,351 | 3,004 | |
| Building maintenance | 3,312 | 5,740 | |
| Staff training | 211 | 90 | |
| Waste | 549 | 403 | |
| Petty cash | 250 | - | |
| Equipment | - | 479 | |
| Refunds | 112 | 208 | |
| Restricted fund expenditure | 6,974 | 2,012 | |
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| Total payments | £31,821 | £24,747 | |
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| Surplus (deficit) of receipts over payments | 100 | 4,412 | |
| Bank balance at 31 July 2021 | 58,160 | 53,748 | |
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| Bank balance at 31 July 2022 | £58,260 | £58,160 | |
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KINGSTEIGNTON YOUTH CENTRE
Statement of Assets and Liabilities at 31 July 2022
Assets
The charity has the following bank and cash balances:
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Current account | 21,127 | 19,902 |
| Designated/Restricted account | 21,835 | 22,956 |
| Petty cash | 296 | 300 |
| Emergency reserve account | 15,002 | 15,002 |
| ──── | ──── | |
| £58,260 | £58,160 | |
| ════ | ════ |
Liabilities
None.
Funds
The charity has a number of designated and restricted funds which are included in the receipts and payments accounts and asset balances. The respective balances at 31 July 2022 were:
| Restricted funds | 2022 | 2021 |
|---|---|---|
| £ | £ | |
| Towards staff costs | - | 2,838 |
| Play equipment | 500 | - |
| Space 2022-2023 | 1,416 | - |
| IT equipment | 22 | - |
| Notice board | 13 | - |
| ──── | ──── | |
| £1,951 | £2,838 | |
| Unrestricted funds | ||
| Designated fund | 19,884 | 20,118 |
| Emergency reserve fund | 15,002 | 15,002 |
| General funds | 21,423 | 20,202 |
| ──── | ──── | |
| Total funds | £58,260 | £58,160 |
| ════ | ════ |
Approved by the trustees on 30 September 2022 and signed on their behalf by
Cllr Ron Peart Chairman
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