CHARITY COMMISSION FOR ENGLANO AND WALES Trustees, Annual Report for the period From 01 Sept 2019 Period end date Period start date To 31 August 2020 Charity name: Trinity Fields PTA Charity registration number:1171414 Objectives and Activities SORP reference Summary of the purposes of the charity as set out In its governing document Pafa 1 17 TO ADVANCE THE EDUCATION OF PUPILS IN THE SCHOOL IN PARTICULAR BY 2 1 DEVELOPING EFFECTIVE RELATIONSHIPS BETWEEN THE STAFF. PARENTS AND OTHERS ASSOCIATED WITH THE SCHOOL 2.2 ENGAGING IN ACTIVITIES OR PROVIDING FACILITIES OR EQUIPMENT WHICH SUPPORT THE SCHOOL AND ADVANCE THE EDUCATION OF THE PUPILS. The PTA helps promote family involvement in the school by invrting them to events consulting with them for Kleas and input. PTA trEs to raise much need funds for equipment and OPF)Ortunities for children with severe, complex learning and physical disabilities. The children of Trinity Fields with the help of PTA funds access activities vthich would be unlikely to occur , e.g. Whole school seeing a Christmas Pantomime performan￿ in the school in two separate performances- catering for the individual needs of children with autism, sensory impaimients. and physical impairments Summary ofthe main activities in relation to those purposes for the publi benefit. in particular, the activities, ro ects or services Pala 1 17 and 1.19 Trinity Fields PTA supports activities and provides resources to Trinity Fields School & Resource Centre The PTA will support families of children identified in the accounts. at the school via events, information sharing sessions and whole school activities Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Pafa 1 18 Additional infomiation {optionall You ma choose to include further statements where relevant about.. SORP FÈference Pafa 138 Policy on grant making P8rn138 Policy on social investment ncluding program related investment Pwa138 Contribulion made by volunteers Other Achievements and Performance Covid 19 has restricted everything the PTA would normally run throughout the year. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of ils beneficiaries and any wider benefits to society as a whole. Para 120 The school was open as hub for many months with only recently many more pupils returning to school. The PTA was unable to carry out any events or fundraising. Additional information (optional You may choose lo include further statemenls where relevant about.. Achievements againsl objectives set P8r8 141 Perfomiance of fundraising activities against objectives Para 1 41 Investment performan against objectives Pa￿14? Other Financial Review Review of the charity's financial position al the end of the eriod Statement explaining the policy for holding reserves stalin wh theLare held Amount of reserves held Reasons for holding zefo reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concem Para 1.21 Para 1.22 Para 1.22 Para 1.22 Paro 124 Para 1.23 Additional infonnation {optionall You ma choose lo Include further statements where relevant about. Fundraising events PTA lottery Donations from local businesses. Donations from families of children who attend the school The charity's principal SoUr￿S of funds {induding any fundraising) PaTa 147 Investment policy and obtrectives including any social investment policy adopted Para 1 46 A description of the principal risks facing the charity Par4 1 46 Other Structure. Governance and Management Description of charity's trusts.. Type of governing document P818 125 Governing document is Parent kind ( PTA) constitution documents unincorporated association How is the charity constrtuted? P818 1.25 Trustee selection methods including details of any constitutional provisions e.g. election lo post or name of any person or body entitled to appoint one or more trustees Para 1.25 Trustees elected to post by other members of the charity . Additional infomiation loptlonal) You ma choose to include further statements where relevant aboLrt: Policies and procedures adopted for the induction and training of trustees Paia 1 51 The charrty's organisational structure and any ￿der network bwth whith the charity works P•ra 1.51 Relationship with any related parties Parn151 Other Reference and Administrative details Charit name Other name the charity uses Re islered charil number Charity's principal address Trinit Fields PTA 1171414 Trinity Fields School & Resour￿ Centre Caerphilly Road Ystrad Mynach Hengoed CF82 7XW Names of thè charity trustees who manage the charlty Dates act•d If not for whole èar Trustee name Office lif any) Name of person lor body) entitled nt trustse Ifan Leanne Boardman Chair person Committee member Denise Edmunds Geraldine Smallman Treasurer io 12 13 14 15 16 17 18 19 20 Cor rate trustees - names of the diredors al the date the re DlrKtor name was apLoved Name of trustees holding tille to property belonging to the charty Trustee name Dotes acted rf not for wholgy_eaf Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behaff the assels are held and how this falls within the custodian chanty s objects Details of arrangements for safe custody and segregation of such assets from the charity s own assets Addltlonal infomiation (optional) Names and addrosses of advisers (Optional infom)ation) Type of Name Address adviser Name of chief executivè or names of ￿nIOr staff mombors (Optional infomiation) Exemptions from disclosure Reason for non-disclosure of ke fsonnel details Other o tional information Declarations The trustees declare that they have approved the trustees, rèport above. Signed on behalf of the charity's trustses Signature(s) Full namelsl Position {eg Secretary, Chair. elc Geraldine Smallman LeAN￿G IX)OQ)I r(IK]Y4 Ctri(IL' W -(M Treasurer Date 3010412021 |**_Date_**|**_Details_**
**_chq no_**|**_In_**|**_Out_**| |---|---|---|---| |01/09/2019
03/09/2019
03/09/2019
10/09/2019
16/09/2019
23/09/2019
02/10/2019
07/10/2019
11/10/2019
11/10/2019
15/10/2019
16/10/2019
16/10/2019
17/10/2019
22/10/2019
24/10/2019
28/11/2019
08/11/2019
14/11/2019
26/11/2019
28/11/2019
28/11/2019
28/11/2019
02/12/2019
02/12/2019
02/12/2019
02/12/2019
02/12/2019
02/12/2019
03/12/2019
04/12/2019
06/12/2019
06/12/2019
10/12/2019
11/12/2019
11/12/2019
17/12/2019
17/12/2019
14/01/2020
21/01/2020
28/01/2020
11/02/2020
03/03/2020
16/03/2020
07/04/2020
05/05/2020
02/06/2020
16/06/2020
30/06/2020
07/07/2020
28/07/2020
04/08/2020
18/08/2020|balance
Lottery Licence
100061
Trinity fields - re drumming workshops
100060
lottery income
donation from Charities Trust re CASS team
Pta Membership
direct credit from paypal
MPLC film licence
100063
G Smallman re PTA donation xmas raffle
100064
Trinity Fields School re IPADS
100065
D Lewis- merthyr south wales
to Trinity Fields fro school resources
100066
chq cashed to buy car seats for school
100067
paypal re tia manning donation
lottery income
edwards coaches trip balance
100068
Petty cash chq for floats and sundries
100069
remaining money from car seats banked
lottery income
raffle money xmas fayre
raffle money xmas fayre
donations form IE and LB
raffle money xmas fayre
raffle money xmas fayre
profit made on bus fro xmas trip
raffle money xmas fayre
raffle money xmas fayre
Cash taken on xmas fayre day
Cash taken in Caffi Oren xmas fayre day
lottery income
Donation from Merthyr s.Wales
raffle money xmas fayre
raffle money and PTA bus trip
lottery income
raffle money
paypal & raffle money
raffle money
g smallman for funeral bouquest *2
lottery income
lottery income
trinity field s
100071
lottery income
lottery income
petty cash for learning pathways
100072
lottery income
lottery income
lottery income
lottery income
lottery income
lottery income
lottery income
lottery income
lottery income|75187.83
109.20
1000.00
0.01
50000.00
99.92
8.70
35.11
107.60
380.00
174.00
59.05
65.00
162.00
130.00
250.00
113.00
2076.56
170.00
8.10
1998.00
210.00
140.30
7.80
282.00
96.25
205.00
97.60
7.80
41.20
38.40
48.00
36.00
35.20
6.60
7.20
45.60
6.60
41.80
6.60|20.00
770.00
110.00
71.62
80.00
3750.00
50000.00
200.00
340.00
200.00
78.00
1998.00
300.00| |||133494.03|57917.62| |Bank Balance
75576.41|||| Se¢tion 8 Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of Gharity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018 ) IJ 0310912019 1010912019 L610912019 211D912019 ILbitt¢¥ anrome Pta Membership io 07110120-"9 D Lewi4 rnerthyi ￿aleS 5iK¥M'. I 1611012019 L613012019 2019 241t0120k9 1Dtterv.￿tsffje OB11112019 raffle mone¥ Xlll•5 14yl fètflt money ¥ma% layrp 0111212019 money tavlt r•ff* rnoney xmas layr Cash taken on xma5 *avr• day 04112x2019 0611211019 0611212019 IOlkZ12019 Donaipon Iiorn Meilhyl s Wales ratsl? money PTA bu5 tri lottery IDcO￿t paypal & Taffle monty Tr4 8 smallman fDr funer&lkouou*St .2 14f0112020 2810112020 1110212020 0310312020 1610311020 0710412020 D510512U20 ]￿le￿ Income loifery IDCOnie peiiv cash lor iearnbn¥patnwèV ttery Inromè itery i*corne ttery Incoffle 3LTrl0612L120lioiiery In(ome 0710712010 iotiery 2810712020 10812020 L819812020 lottery.rKomt lottery intoffjè 8ank ea￿li(e Iri >- a ? G ¢?c P4 r4 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of TRINITY FIELDS PTA On accounts for the year ended 31 AUGUST 2020 Charity no {if any) 1171414 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust°} for the year ended 3110812020. Responsibilities and As the charity trustees of the Trusl, you are responsible for the preparation basis of report of the accounts in accordan￿ with the requirements of Ihe Charities Act 2011 lllhe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of Ihe 2011 Act and in carying oul my examination, I have followed the applicable Directions given by the Charity Commission under section 145{51{b} of the Act. I have completed my examination. I confirm that no material matters have come to my attention in conneclion with the examination which gives me ause to believe that in, any material resped.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no COn￿rn$ and have come across no other matters in Gonnection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. P18ase delete th8 words in the brackets if they do not apply. Signed: Date: 3010412021 Name: TERESA PRESTON Relevant professional qualification(s) or body lif any): Address: TUDOR HOUSE, 13 TUDOR GARDENS MACHEN, CAERPHILLY CF83 8PD IER October 2018